LSU College of Engineering faculty, staff, and student organizations can reserve space at no charge when hosting events affiliated with LSU COE, after approval. Charges may still apply for optional services such as catering, special equipment, security, custodial support, or after-hours staffing, depending on the event's needs.

Rental Rates

Rates are per hour, with a two-hour minimum.

All student organizations must be registered through Tigerlink: https://tigerlink.lsu.edu/

Payment

• Once your reservation has been approved, an invoice will be sent via email. Rental fees must be paid in advance of your reservation date.
• Off-campus organizations must pay by check, payable to Louisiana State University. Checks returned for nonsufficient funds (NSF) will be subject to a $25 fee.
• On-campus units may pay via account transfer.
• A reservation will not be confirmed until billing arrangements and/or pre-payment have been provided.
• Should a space require cleaning outside standard operating procedures, including the removal of food or trash, there will be a $100 cleaning charge. Documentation of the condition of the room will be provided with the invoice.

Space Capacity

You must accept the following terms of this agreement to complete the reservation process.

Reservation Terms and Conditions

1. Bookings

1.1  The applicant acknowledges that the Reservation Terms and Conditions have been read and accepted when bookings are transacted by email, even in the absence of a written signature.
1.2  The minimum time a space can be reserved is two hours.
1.3  The applicant must not assign or transfer the booking to another person or organization.

2. Termination

2.1  The LSU College of Engineering may terminate reservations immediately by notice to the applicant if:

a.  There is a real possibility that damage may be caused to the PFT or its equipment by the applicant or that use by the applicant may cause an injury.

b.  The applicant uses or proposes to use the PFT for an event that is illegal or contrary to law or may impact or tend to impact the reputation of the LSU College of Engineering.

c.  There exists an emergency in the PFT or at LSU, whether due to an actual or impending event, that has the effect of causing or threatening to cause loss of life, injury, or distress to persons or danger to the safety of the public or destruction or damage to property.

d.  Such a change or cancellation is made to meet college or university needs.

3.  Use of Venue

3.1  The premises must only be used for the event set out in the reservation.

3.2  The applicant must not exceed the capacity limitations of the reserved space, as confirmed at the time the reservation is accepted.

3.3  Applicants using facilities must comply with PFT security requirements.

3.4  Applicants are expected to ensure that all attendees are aware of any and comply with PFT policies on evacuation procedures.

3.5  The applicant and attendees must follow instructions from PFT faculty and staff members.

3.6  Actions of attendees must not interfere with or unduly inconvenience other PFT users or cause damage to the building, equipment, walls, fixtures, or fittings. Attendees not complying with this will be requested to vacate the premises.

3.7  Food of any kind is not allowed in the PFT classrooms. Special permission and arrangements must be made with the Events Manager to have food in a classroom.

3.8  The LSU College of Engineering accepts no responsibility for food brought onto the premises by external parties.

3.9  Attendees must not leave reserved space(s) and enter other areas of the PFT.

3.10  The applicant must seek permission from the Events Manager for any signs on or outside the premises and any sign, poster, notice, or display item on the premises.

3.11  Using tape, putty, tacks, or similar materials to affix any item to a wall is strictly prohibited.

3.12  The applicant must ensure that reserved space and facilities are left clean and tidy. Any article left after departure will be considered abandoned and disposed of unless notified by the attendee within 24 hours of the event's completion.

3.13  The venue must be vacated by the agreed finishing times to ensure no disruption to other bookings.

3.14  The PFT is a smoke-free zone, including the entirety of the courtyard.

4.  Equipment

4.1  Electrical equipment not complying with PFT standards cannot be brought into or used on the premises.

4.2  All equipment must be used in accordance with manufacturer instructions. Attendees must arrange to get advice, instruction, or training, if required, on the use of all equipment from the LSU College of Engineering prior to use. Competent operation of audiovisual and all equipment is the responsibility of the applicant. The applicant will be responsible and charged for any damage/replacement/repair costs for non-compliance with this condition.

4.3  The applicant must inform the LSU College of Engineering if any equipment fails during use.

4.4  Equipment, materials, and substances that may adversely affect the health or safety of attendees or other people within the premises are not to be brought on-site without prior written approval from the LSU College of Engineering.

5.  Cleaning

5.1  The premises must be left in clean and tidy condition.

5.2  The department/person responsible for the reservation will be charged for professional cleaning services if the space is left in unsatisfactory condition.

6.  General Conditions

6.1  Access to the PFT outside of regular hours may be made by prior arrangement for the purpose of setup or meeting.

6.2  The information and statements in this document are based on the LSU College of Engineering’s current information at the time of posting and are subject to change at any time. Please contact the Director of External Relations to confirm this status prior to making any significant decisions for your booking.

The applicant accepts that by confirming a reservation in the PFT, all terms and conditions in the Reservation Terms of Agreement have been read and will be complied with.

The applicant accepts that by confirming a reservation in the PFT, all terms and conditions in the Reservation Terms of Agreement have been read and will be complied with.