Louisiana State University is located in Baton Rouge, Louisiana and is accessible by plane, car or rail.
LSU is located about 10 miles south of the Baton Rouge Metropolitan Airport (BTR) which is serviced by American, Delta, and United from four major hubs: Atlanta (ATL), Charlotte (CLT), Dallas-Ft. Worth (DFW), and Houston Intercontinental (IAH). AERI 2023 will organize a shuttle service from BTR to the LSU Campus or participants can use local taxi services.
The Louis Armstrong New Orleans International Airport (MSY) is located about 70 miles southeast of LSU. It is serviced by 16 airlines with over 50 nonstop routes.
Participants opting to fly into New Orleans will be responsible for arranging transportation through renting a car or private airport shuttle service such as Tiger Airport Shuttle.
General driving directions to Louisiana State University can be found at Google Maps using the Student Union address:
310 LSU Student Union
Baton Rouge, LA 70803
To drive to Cypress Hall, use the following address:
125 Spruce Ln
Baton Rouge, LA 70802
LSU and the surrounding areas also partner with Gotcha, an e-bike share system.
Shuttles between the Baton Rouge airport and LSU will be provided on Sunday and Friday. The host committee will be in touch with more details closer to the start of AERI.
Participants arriving at the New Orleans airport (MSY) will be responsible for arranging their own transportation to LSU. There are limited shuttle options from MSY to Baton Rouge, including Tiger Airport Shuttle. Some bus services operated between the two cities, including Greyhound and Megabus. You may also wish to consider sharing a rental car with other participants. We will help to facilitate these options as much as possible through the AERI discord server.
See the AERI 2023 Google Map
See the Campus Map.
AERI will be staying in Cypress Hall home of the College of Human Sciences & Education Residential College. AERI housing will utilize four-person suites connecting via a toilet/shower area. Each bedroom includes a bed, desk, side cabinet, chest of drawers, closets, blinds, and a sink. There is central air conditioning with in-room controls. Wi-fi is also available throughout the building. Cypress Hall contains multiple study and social spaces, a large outdoor courtyard, a front porch with rocking chairs, and a community kitchen with vending. Staff will be available overnight and during key times throughout the day to assist you with any needs.
Cypress Hall opened in 2015 and is LSU’s first LEED-certified residence hall on campus. Cypress Hall is a leader in energy-efficiency as a LEED-certified building with indoor-outdoor learning spaces, storm water recovery systems, interior bike storage rooms, energy-efficient mechanical systems, sustainable finishes, and solar demonstration systems.
125 Spruce Ln, Baton Rouge, LA 70802
No. Participants should plan to bring their own toiletries including: hand and body soap, shampoo, toothpaste, hand wipes, etc. Toilet paper is provided.
The Field House is about a 5-minute walk from Cypress Hall. AERI volunteers will meet
participants outside Cypress Hall to walk them to the Field House on Monday morning.
You can see more using the AERI 2023 Googe Map.
Yes, the laundry facilities on the first floor of Cypress Hall will be turned on for
free during AERI. You must supply your own laundry supplies.
Unfortunately, no. However, there is an ice machine available in the lobby.
Guests 21 years of age or older may possess and consume alcohol in their assigned
rooms. Consumption and/or possession of alcoholic beverages are not permitted in/on
balconies, stairways, hallways, courtyards, parking lots, laundry rooms, or any public
area within residential communities. Alcohol containers must be unopened or closed
when being transported throughout the community. Common source alcohol (kegs, funnels,
etc.) is prohibited.
If tweeting about AERI 2023, please include #AERI2023.
Participants may also join the AERI 2023 Discord server
Yes, AERI attendees will be provided wi-fi credentials for access throughout the campus.
The plenaries, sessions, and receptions will be held in the recently renovated historic Huey P. Long Field House.
The AERI Planning Committee strives to host an inclusive, accessible event that enables all individuals, including individuals with disabilities, to engage fully. To request an accommodation or for inquiries about accessibility, please contact Lynn Livingston at 225-578-0810 or via email.
All provided meals will be served in the Huey P. Long Field House. Participant registration includes the following:
- Continental breakfast (Monday-Friday)
- Lunch (Monday-Thursday) including a box lunch for those attending excursions on Wednesday
- Opening reception (Monday): Light appetizers and beverages
- Faculty dinner & Student dinner (Wednesday)
- Poster session & reception (Thursday): Light appetizers and beverages
Please note that the small group and networking dinners on Tuesday evening are not included in the registration fee. The Institute will include a variety of options at different price points for participants for that evening.
The host committee will provide a list of close-to-campus dining options to all participants.
Whether it is your first or fifteenth time attending AERI, there are some important things to keep in mind in order to make the most of the week.
Dressing for AERI
AERI encourages everyone to dress comfortably throughout the institute. You are not expected to wear business attire to the daily events. Many participants in the past have relied on wearing shorts or skirts to combat the summer heat. Be aware that all buildings are air conditioned spaces with indoor temperatures ranging from 68 to 72° F on average (20-22° C).
You can expect daytime highs temperatures in the 90° F range (31-36° C) with early morning lows with early morning lows in the mid-70s° F (22-24° C). These temperatures are accompanied by high dew points and the likelihood of daily light showers.
Remember to Pack
We highly recommend packing the following items:
- Raincoat or travel umbrella
- Comfortable socks & shoes
- Shower shoes (if you are staying on campus)
- Hat or other head covering
- Personal medications (prescription and over-the-counter)
- Health insurance card
- Phone and computer chargers/cables
- If you are attending from outside the U.S., be sure to have the appropriate power adapters
You may also want to bring an outdoor blanket and bug repellent if you plan on doing any outdoor evening activities.
AERI 2023 is a fragrance-free environment. We ask that participants refrain from wearing products containing fragrances.
AERI 2023 Playlist
Consider listening to the Louisiana State Archives' 2023 Exhibit Spotify playlist to get in the mood for AERI 2023. The playlist features artists from Louisiana.
The AERI community’s Code of Conduct covers our behavior as participants in all AERI online and offline forums (i.e., institutes, listserv, social media, committee and working group meetings, website, correspondence concerning AERI business). This evolving document not only sets out the ways that we want to interact with, treat, respect, and care for one another but also expresses our aspirations to create more inclusive, just, and equitable archival and recordkeeping research, education, and practice spaces.
We welcome in AERI spaces:
- An awareness of the space that you hold, the privileges (e.g., racial, gender, class) and positions you bring, the power you have, and how these may affect others
- Being considerate of the multitude of opinions, views, sensibilities, sensitivities, and realities—both personal and professional—that are different than your own
- Being respectful and mindful in your critique of ideas
- Being respectful and mindful of your fellow participants and surroundings
- Treating everyone with respect and consideration
We do not tolerate in AERI spaces:
- Racism, homophobia, sexism, transphobia, ableism, ageism
- Prejudice, discrimination, or disrespect based on sexual orientation; gender; gender identity, presentation, or expression; age; body size or physical appearance; nationality; asylum, refugee, or immigrant status; ethnicity; class or culture; ability/disability; language; dialect; socioeconomic status; or religious affiliation (or lack thereof)
- Disrespectful disruption of presentations, workshops, or discussions
- Verbal or physical abuse of any AERI participant or hosting institution staff member
- Violent language or threats against another person or group
- Verbal comments that reinforce social structures of domination including, but not limited to, those related to gender; gender identity, expression, or presentation; sexual orientation; disability; physical appearance; body size; race; age; nationality/immigration status; ethnicity; or religion
- Inappropriate physical contact or unwelcome sexual attention
- Deliberate intimidation, following or stalking
About LSU & Baton Rouge
LSU is located on more than 1,000 acres in the southern part of the city near the Mississippi River. The campus is known for the roughly 1,200 large oak trees that surround and shade the university, with "Stately oaks and broad magnolias" being the catch phrase description of the university. LSU is also distinguished by the five historic and beautiful lakes that surround the area, referred to as the "LSU lakes." The campus is home to two Indian mounds created by Native Americans over 5,000 years ago, located near the northwest corner of campus.
The trademark architecture of the university is characterized by the tan stucco walls, red tile rooftops, and arches. LSU is covered in beautiful landscaping, with crepe myrtles, azaleas, camellias, and the famous oak and magnolia trees providing both shade throughout the campus and a beautiful environment for students.
About Baton Rouge
Baton Rouge, the state capital of Louisiana, is situated on the Mississippi River. Baton Rouge is well known for its interesting heritage and mix of cultures and its lively music. Students account for around 20% of the population, as Baton Rouge is home to not only LSU, but also three other colleges.
The city is a major industrial, petrochemical, and medical research center, and is the second largest city in Louisiana. Although Baton Rouge is an industrial city, there is also a lively music and arts community, mostly located in the downtown area, near LSU. New Orleans, with its' distinctive architecture and music, is located 90 miles to the southeast, and is about an hour away via motor transportation. University sports also play a major role in the culture of Baton Rouge, with college football being the most popular. As it is home to several cultures, industries, universities, a growing arts and music scene, and prized sports teams, Baton Rouge is a lively city with something to offer to everyone.