Top Employee Responsibilities When Making a Purchase

  1. Comply with all procurement laws, rules, regulations, executive orders, policies and procedures concerning the purchase of goods and services.

  2. Remember competitive quotes are required for purchases in excess of $10,000, and competitive sealed bids for purchases in excess of $50,000.

  3. Divide no purchase to a smaller purchase under $5,000 ($10,000 if Delegated Purchasing Agent) to avoid bid requirements or to reduce a purchase to a lesser bid solicitation requirement.

  4. Receive prior written or verbal approval from Procurement Services on all purchases of goods and services in excess of $5,000 unless delegated, in writing, a higher purchasing authority level by the Chief Procurement Officer.

  5. Submit descriptive, functional or performance specifications for all quotations and competitive bid solicitations that outline the requirements and criteria for determination of low bid award in a Word document.

  6. Sign no contract or agreement for the purchase of goods or service that obligate the university.

  7. Follow guidelines for special requirements such as advertisements, purchases of food and beverages, memberships, etc.

  8. Enter receipts in Workday as soon as possible to document quantity and condition of goods or performance of services have been received/rendered.

  9. Refer often to the Procurement Services Website located at

Rev 6/18/21




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