HR Specialist
The HR Specialist performs HR functions for classified, unclassified, other academic, faculty, transients and WAE employees for their assigned organization(s). HR Specialists have the Recruiting Coordinator, HR Analyst and, if applicable, the Academic Partner Workday security roles.
These security roles provide the ability to process recruiting, hires, compensation, and academic transactions in Workday for their assigned supervisory organizations.
You can also access a quick guide for HR Analyst training on our Community Moodle page.
HR Analyst Training Materials
Graduate Assistant Conversion
- Graduate Assistant Conversion (PDF)
- What to Know Before Hiring a Graduate Assistant (PDF)
- GA Additional Job PowerPoint (PDF)
Summer Research and Teaching
- Summer Research & Teaching Processing WebEx Session (PDF)
Note: This document is from the WebEX session on 5/4/17. - Summer Research & Teaching Processing Questions and Answers (PDF)
Note: This document is from the WebEX session on 5/4/17. - 2021 Summer Research, Teaching, and Term Realignment (PDF)
Online Training Courses
Costing Allocation Online Training Course (Video)
The Costing Allocation Online Training Course is designed primarily for HR Analysts, Student Employment Partners, and Cost Center Managers. It covers costing allocation levels, who performs costing allocations, costing allocation comments, assigning costing allocations for positions vs. workers, updating and reviewing costing allocations, work study and president student aid costing allocations, and maintaining costing allocations.
Create Position
- Create Position - HR Analyst (PDF)
- Create Position for Classified Employee Additional Job (PDF)
- Create Position - Classified - WAE (PDF)
- Create Position - Intern - Paid (PDF)
- Create Position Workflow (PDF)
- Edit Position Restriction (PDF)
- Edit Position Workflow (PDF)
- WAE and Transient Job Aid (PDF)
Recruiting
- Create Evergreen Requisition (PDF)
- Create Job Position/Requisition - WAE and Transient (PDF)
- Candidate Job Application Routing (PDF)
- Candidate Job Application Notes (PDF)
- Job Application Workflow (PDF)
- Job Application Workflow - Classified (PDF)
- Requisition Notes (PDF)
- Workday Reports for Recruiting and Diversity Metrics (PDF)
Hiring & Employment
- Edit Pre-Hire (PDF)
- Hire (PDF)
- Hire - Required Attachments on Hire (PDF)
- Hire Workflow (PDF)
- Contract Contingent Worker (PDF)
- I-9 FAQ (PDF)
- Review Form I-9 (PDF)
HCM Core
- Add Additional Job for Classified Employee - Job Aid & Workflow (PDF)
- Add Additional Job – Job Aid & Workflow (PDF)
- Add/Update Employee Education (PDF)
- Add Employee Certification (PDF)
- Add Job Multi Company – Job Aid & Workflow (PDF)
- Allowance Plans Crosswalk & Workflow (PDF)
- Compensation Actions Quick Guide (PDF)
- Compensation Plans and Costing Allocations (PDF)
- Contingent Guide (PDF)
- Correcting a Form I-9 (PDF)
- Change Job - Classified Change Job Reason Codes (PDF)
- Change Job - Job Details/Percent of Effort (PDF)
- Change Job - Promotion (PDF)
- Change Organization Assignments (PDF)
- FLSA Conversion – Job Aid & Workflow (PDF)
- Job Continuation (PDF)
- Location Change – Job Aid & Workflow (PDF)
- Location Request – Job Aid & Workflow (PDF)
- Move Worker – Job Aid & Workflow (PDF)
- OTP Crosswalk (PDF)
- One-Time Payment - Job Aid & Workflow (PDF)
- Personnel Management Dashboard (PDF)
- Quickguide for HR Analyst (PDF)
- Reports for HR Analyst (PDF)
- Request Compensation Change (PDF)
- Scheduling a Report (PDF)
- Termination (PDF)
- Update a Visa (PDF)
- Workforce Demographics Dashboard (PDF)
Academics
- Academic Dashboard Worklet (PDF)
- Academic Dates Guide (PDF)
- Academic Management Worklet (PDF)
- Academic Reports (PDF)
- Add Academic Appointment - Professorships (PDF)
- Add Academic Appointment - Emeritus (PDF)
- Add Academic Appointment – New Hire (PDF)
- Alternative Credentials (PDF)
- End Academic Appointment (PDF)
- Faculty Credentialing Application (PDF)
- One-Time Payment Professorship - Job Aid & Workflow (PDF)
- Place Worker on Leave - Academic (PDF)
- Period Activity Pay (PDF)
- Period Activity Pay Guidelines (PDF)
- Period of Appointment Quick Guide (PDF)
- Reappointment to Senior Instructor (PDF)
- Request Compensation Change - Professorships (PDF)
- Update Academic Appointment- Reappointment (PDF)