HR Specialist
The HR Specialist performs HR functions for classified, unclassified, other academic, faculty, transients and WAE employees for their assigned organization(s). HR Specialists have the Recruiting Coordinator, HR Analyst and, if applicable, the Academic Partner Workday security roles.
These security roles provide the ability to process recruiting, hires, compensation, and academic transactions in Workday for their assigned supervisory organizations.
You can also access a quick guide for HR Analyst training on our Community Moodle page.
HR Analyst Training Materials
Graduate Assistant Conversion
- Graduate Assistant Conversion (PDF)
- What to Know Before Hiring a Graduate Assistant (PDF)
- GA Additional Job PowerPoint (PDF)
Summer Research and Teaching WebEx Session
- Summer Research & Teaching Processing WebEx Session (PDF)
Note: This document is from the WebEX session on 5/4/17. - Summer Research & Teaching Processing Questions and Answers (PDF)
Note: This document is from the WebEX session on 5/4/17.
Online Training Courses
Costing Allocation Online Training Course (Video)
The Costing Allocation Online Training Course is designed primarily for HR Analysts, Student Employment Partners, and Cost Center Managers. It covers costing allocation levels, who performs costing allocations, costing allocation comments, assigning costing allocations for positions vs. workers, updating and reviewing costing allocations, work study and president student aid costing allocations, and maintaining costing allocations.
Create Position
- Create Position - HR Analyst (PDF)
- Create Position for Classified Employee Additional Job (PDF)
- Create Position - Classified - WAE (PDF)
- Create Position - Intern - Paid (PDF)
- Create Position Workflow (PDF)
- Create Position for Gratis Worker (PDF)
- Edit Position Restriction (PDF)
- Edit Position Workflow (PDF)
- Hire of a WAE or Transient (PDF)
Recruiting
- Create Evergreen Requisition (PDF)
- Create Position - WAE and Transient (PDF)
- Job Application (PDF)
- Job Application Workflow (PDF)
Hiring & Employment
- Completing Form I-9 PowerPoint (PDF)
- Edit Pre-Hire (PDF)
- Hire (PDF)
- Hire Workflow (PDF)
- Contract Contingent Worker (PDF)
- I-9 FAQ (PDF)
- Onboarding Workflow (PDF)
- Review New Employee I-9 (PDF)
HCM Core
- Add Additional Job for Classified Employee (PDF)
- Add Job (PDF)
- Add Job - Multi-Company (PDF)
- Allowance Plans Crosswalk & Workflow (PDF)
- Compensation Actions Quick Guide (PDF)
- Compensation Plans and Costing Allocations (PDF)
- Change Job - Classified Change Job Reason Codes (PDF)
- Change Job - Job Details/Percent of Effort (PDF)
- Change Job - Promotion (PDF)
- Change Organization Assignments (PDF)
- FLSA Conversion (PDF)
- Job Continuation (PDF)
- Location Change (PDF)
- Location Framework (PDF)
- Move Worker (PDF)
- Personnel Management Dashboard (PDF)
- Quickguide for HR Analyst (PDF)
- Reports for HR Analyst (PDF)
- Request Compensation Change (PDF)
- Request One-time Payment - Lump Sum - Retirement (PDF)
- Termination (PDF)
- Update a Visa (PDF)
- Update Employee Education (PDF)
- Workforce Demographics Dashboard (PDF)
Academics
- Academic Dashboard Worklet (PDF)
- Academic Management Worklet (PDF)
- Add Academic Appointment - Professorships (PDF)
- Add Academic Appointment - Emeritus (PDF)
- Add Academic Appointment – New Hire (PDF)
- Update Academic Appointment- Reappointment (PDF)
- End Academic Appointment (PDF)
- Academic Reports (PDF)
- Place Worker on Leave - Academic (PDF)
- Period Activity Pay (PDF)
- Period Activity Pay Guidelines (PDF)
- Period of Appointment Quick Guide (PDF)
- Request Compensation Change - Professorships (PDF)
- Request One Time Payment - Professorships (PDF)
- Reappointment to Senior Instructor (PDF)
Quick Links
