Authorized Dealer Repairs

Authorized Dealer equipment repairs and/or associated repair parts are noncompetitive per the Governor's Small Purchases' Executive Order, Section 5.A (1) and/or (2). Noncompetitive purchases are exempt from Procurement Service's prior approval per FASOP: PUR-01-Non-Competitive Purchases.

For purchases exceeding $5,000, documentation from the OEM stating that the vendor is an authorized dealer of the OEM must be attached to the invoice, LaCarte entry, or the requisition. The documentation can be in the form of a current email, letter or printout from the OEM's website, etc. Or, the OEM can complete the PUR 525 - Authorized Dealer Certification Form.

No purchase order is required for the University's use regardless of dollar amount. However, if the vendor requires a written purchase order, the department must release a requisition to Procurement Services with a quote and the PUR 525 or other documentation from the OEM that confirms vendors authorized dealer status attached.

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