Supplier Basics


This page provides an overview of the basic information a Supplier needs to know when doing business with LSU.

LSU Procurement operates under the authority of various Louisiana statutes, rules, regulations, and orders.

As a large institution with a decentralized procurement model for purchases < $10K, many of the University’s buying decisions are made by a host of different departments, programs, and offices. Establishing business relationships with these decision makers is an important step for marketing your business. Connect with a department today.

LSU (Tax ID 72-6000848) is a non-profit organization 501(c)(3) exempt from taxation.

Louisiana State University uses a shared Enterprise Resource Planning (ERP) system called Workday. Workday replaced the legacy procurement system and vendor database. It is used by the LSU campuses in Baton Rouge, Alexandria, Eunice, and Shreveport; the LSU AgCenter and its statewide Research Stations; and the Pennington Biomedical Research Center. The new Supplier Database supports the University's purchasing and accounting functions.

Suppliers or individuals requiring payment for goods or services must complete the online Supplier Registration Form. The secure web form replaces the legacy paper supplier application. To ensure audit compliance and protection of company/personal information, the supplier must complete the online registration form to request setup in Workday. LSU Employees are prohibited from submitting applications on behalf of a supplier or individual. The standard turnaround time for supplier setup in Workday is 3-5 business days.

CLICK TO START LSU SUPPLIER REGISTRATION FORM

Click here to view the Supplier Registration Job Aid

Suppliers wishing to participate in the competitive process for LSU procurements must express their interest by self-enrolling in their desired Supplier Group(s) and State of Louisiana Regions in which they are willing and able to conduct responsible business. Enrolled suppliers are viewed as possible sources; however, enrollment does not guarantee your automatic inclusion as a bidder for all applicable solicitations.

Invitations to Bid (ITBs) and Requests for Proposal (RFPs), or public notices thereof, issued by LSU are electronically posted on the State of Louisiana LaPAC website administered by the Division of Administration, Office of State Procurement. LaPAC, the Louisiana Procurement and Contract Network, offers Vendors electronic access to solicitations issued by state agencies. Suppliers enrolled in LaPAC will receive e-mail notification of LSU postings. All new suppliers that wish to register must use the LaGov Supplier Registration portal and pay subscriptions fees to receive email notifications of bid opportunities. 

Visit State Procurement for additional information at https://wwwcfprd.doa.louisiana.gov/osp/lapac/pubMain.cfm for direct access to LSU's postings on LaPAC. 

All invoices should be sent to the Accounts Payable & Travel office for processing, at aptravel@lsu.edu. The PO number should be listed on the invoice. The PO number is essential in order to avoid payment delays. The standard university payment terms are Net 30 unless otherwise negotiated.

The University encourages the use of electronic payments, rather than paper checks. The University offers 2 electronic payment methods: Paymode and ePayables. For more detail, contact Accounts Payable & Travel.

Employees of the University have an obligation to avoid activities or situations that may appear to be, or could result in, a conflict of interest. Employees must not use their University positions to influence outside organizations or individuals for the direct financial, personal, or professional benefit of themselves, members of their families, or others with whom there is a personal relationship.

Procurement Services is committed to fair and ethical business practices that promote fair competition in the best interests of the University and the success of its supplier relationships. 

Requests for changes to your application and enrollment information must be made in writing on supplier letterhead, signed by a person of authority, OR via email and submitted to the Supplier Help Desk at suppliers@lsu.edu.

Suppliers should print and maintain a permanent file copy of its LSU Supplier Enrollment Form as originally submitted, for use as its internal record and reference for periodic reviews and subsequent requests for changes/updates.

Note: LSU assumes no liability for missed opportunities, delayed payments, etc, due to the supplier's failure to provide prompt written notification to Procurement Services of any changes.

Before commencing work on University premises, the Contractor/Supplier shall obtain at its own cost and expense, and provide evidence of, Workers Compensation, Commercial General Liability, and Automobile Liability Insurance naming the Board of Supervisors of Louisiana State University and Agricultural & Mechanical College as an additional insured. See Insurance Requirements and/or Indemnification Agreement Form for full details.

LSU is committed to making supplier diversity an integral part of the way it does business, consistent with its commitment to a diverse and inclusive university community that advances its teaching and research mission. Additional information for diverse suppliers including certification requirements can be found here.

 

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