Student Association for Black Veterinarians

ARTICLE I. Preamble

The mission of the Student Association for Black Veterinarians (SABV), will be to further the efforts of its parent organization National Association for Black Veterinarians (NABV). The mission of the NABV, through its leadership and members, will be to “build a network of individuals and organizations that advocates for Blacks in veterinary medicine at every level and profession.” The Louisiana State University (LSU) School of Veterinary Medicine (SVM) SABV chapter will strive to strengthen and empower the Black community by providing education on cultural competency and appropriation, becoming active participants in community outreach and service projects, maintaining visibility within the LSU SVM and the Baton Rouge community, working in solidarity with other organizations in Baton Rouge, and developing an alumni network to mentor current and prospective veterinary students.

ARTICLE II.   Name

The name of the organization will be the Louisiana State University School of Veterinary Medicine Student Association of Black Veterinarians, henceforth referred to as the LSU SABV.

ARTICLE III. Purpose

Section 1. The purpose of SABV shall be to strengthen and empower the Black community and foster diversity and inclusion of all students. This shall be accomplished by hosting meetings and events for students to network with veterinarians in various areas of veterinary medicine, network with other professional students, participate in community outreach, collaborate with other student groups, and receive mentorship from faculty and staff.

Section 2 -  SVM Non-Discrimination Policy: The Louisiana State University School of Veterinary Medicine celebrates and embraces differences in each individual and strives to create an environment that promotes cultural inclusion, mutual respect, and trust among members of the community of students, faculty, and staff. The LSU SVM rejects any form of discrimination, prejudice, or bias, including, but not limited to, discrimination based on sex, gender, gender identity, gender expression, sexual orientation, race, ethnicity, national origin, belief system, age, education, and (dis)ability.

ARTICLE IV. Basic Policies

Section 1. The organization shall be non-commercial.

Section 2. The name of the organization or the names of any members in their official capacities shall not be used in connection with a commercial concern.

Section 3. The organization shall cooperate with Louisiana State University to support the improvement of education in ways that will not interfere with administration of the University.

Section 4. The organization may cooperate with other organizations and agencies, but persons representing the organization in such matters shall make no commitments that bind the organization.

Section 5. The organization agrees to abide by all University polices and local, state and federal laws.

Section 6. The SABV shall have the authority to allocate and disburse funds from the treasury of the group and shall have the power to levy fees on the membership.

Section 7. The SABV shall determine its own rules of procedure, be the judge of the elections and returns, and determine the qualifications of active members.

ARTICLE V.  Membership

Section 1. Any LSU student, faculty member or staff member who subscribes to the purpose and basic policies of the organization may become a member of this organization, subject only to compliance with the provisions of the constitution.

Section 2. Active membership is restricted to LSU students. Associate membership is restricted to LSU faculty and staff. Associate members are non-voting members.

Section 1. The SABV shall be mainly composed of veterinary students, faculty, and staff at the LSU SVM, as well as SVM alumni.

Section 2. The Executive Board of the SABV may, at any time, review the membership status of any individual whose conduct fails to reflect the mission of the group or that of the LSU SVM. A plurality of the votes cast in ballot at an executive meeting of the officers of the group shall be necessary to:

  1. Set a probationary period for members whose conduct violate the group’s mission or
  2. Terminate the membership of members whose conduct violates the group’s mission.

ARTICLE VI. Elections and Officers

Section 1. To be eligible to be elected to, appointed to, or to hold an office or be a standing committee chairperson, a student must:

  • Undergraduate students must be enrolled as full‐time students at Louisiana State University (Baton Rouge); graduate students must be enrolled as part‐time (with at least 6 hours) or fulltime students at LSU.
  • Undergraduate students must have at least a 2.0 cumulative GPA and be in good academic standing with the University; Graduate students must have at least a 3.0 cumulative GPA and be in good academic standing with the University.
  • Students must not be on disciplinary probation or deferred suspension. This includes newly elected officers, as well as continuing officers. Students may continue organizational membership if on disciplinary probation.
  • Students must meet all other academic standards established by the student organization and included in the organization’s constitution and/or bylaws.
  • Graduating seniors who are not registered full‐time may still hold office in a student organization during the semester in which they are scheduled to graduate.

Section 2. The SABV shall elect annually from among its members, in such a manner as it prescribes, a President-Elect, Secretary, and Treasurer. Additional officer positions such as, but not limited to can include: Interprofessional Liaison, Community Outreach Chair, Social Chair.

Section 3. The President-Elect (selected as a first-year student) will serve during their 2nd year, before becoming the President their third year.

Section 4. The time, place, and manner of holding elections for officers shall be as prescribed in the By-laws.

Section 5. A plurality of the votes cast in ballot by the group shall be necessary for the election of its officers.

Section 6. The Executive Board may, at any time, remove any officer from office by a two-thirds vote, provided a quorum is present.  A written motion for this action must be submitted at a regularly scheduled Executive Board meeting and bear the signatures of a least four Executive Board members.  The motion must be voted upon at a subsequent meeting. The group Advisor has the authority to vote as a member of the Executive Board.

ARTICLE VII. Duties of Officers

Section 1. The President shall:

  1. Preside over all meetings of the group and of the Executive Board.
  2. Ensure implementation of all decisions of the group.
  3. Appoint a time and place for regular and special meetings.
  4. Delegate responsibilities to other Executive Board members as needed.
  5. Represent the group at University, College, and community functions.
  6. Communicate with  SAVMA to reserve rooms.
  7. Attend annual training for student organizations required by the University.
  8. Monitor registration status of the organization and its member to ensure all policies are being followed.
  9. Serve during their 3rd year of veterinary school.
  10. Assist with planning for the National Association for Black Veterinary Conference as requested.
  11. Assist other Executive Board members as needed.

Section 2.  The President-Elect shall:

  1. Assume any duties the group or President directs.
  2. Create the meeting agendas.
  3. Preside over group meetings in the absence of the President.
  4. Assume the presidency in the event that it falls vacant.
  5. Assume the presidency following end of term as President-Elect.
  6. Assist other Executive Board members as needed.

Section 3. The Secretary shall:

  1. Keep and distribute the minutes of the group and executive board meetings.
  2. Conduct the correspondence of the group aside from correspondence pertaining to Community Outreach Chair duties.
  3. Maintain all group records.
  4. Inform all group members of all regularly scheduled meetings prior to the meeting and inform SAVMA to put meetings on weekly email.
  5. Preside over group meetings in the absence of the President and President-Elect (Vice President 2019-2020 term only).
  6. Assist other Executive Board members as needed.

Section 4. The Treasurer shall:

  1. Handle finances of the group according to University policy.
  2. Keep accurate records of the group’s financial status.
  3. Provide a written annual report of the group receipts and disbursements for the membership.
  4. Preside over group meetings in the absence of the President, President-Elect, and Secretary.
  5. Assist other Executive Board members as needed.

ARTICLE VIII. Meetings and Attendance

Section 1. There shall be at least two regular meetings of the group during each semester.  Notice of the time and place of each regular meeting shall be given at least one work week prior to said meeting.

Section 2. The president shall call meetings at the times published at the beginning of each semester, in addition to calling special meetings at the request of three members of the Executive Board and/or upon the request of four members.

Section 3. Meeting attendees shall consist of:

  1. Members, including Active and Non-Active
  2. Non-members who actively participate in the planning and implementation of group functions
  3. Persons presenting information of relevance to the group.  All presentations must be pre-approved by the Executive Board.
  4. Active members are members who have paid their dues for semester.

Section 4. All meeting attendees are subject to the Code of Ethics as set forth in this Constitution.

ARTICLE IX. Quorum and Voting

Section 1. At all meetings of the group, one-half of the Executive Board, shall constitute a quorum.

Section 2.  During monthly meetings, voting shall commence by those in attendance.

Section 3. A plurality of votes will be necessary to pass any motion made in general or Executive Board meetings.

ARTICLE X.  Amendments

Section 1. This constitution may be amended at any regular meeting of the organization by a two thirds vote of the members present and voting, provided that notice of the proposed amendment shall have been given at the previous meeting and that the proposed amendment shall be subject to approval of Campus Life.

Section 2. Any proposed amendment of the Constitution or By-Laws must be presented in writing with the signatures of four Executive Board members at a regularly scheduled meeting of the group.

Section 3. A copy of the proposed amendment must be submitted at a regularly scheduled meeting of the group and may be voted upon at a subsequent meeting.

Section 4. An affirmative vote of two-thirds of the voting membership present shall be sufficient to adopt the amendment provided a quorum is present.

Section 5. Digital copies of all adopted amendments shall be presented to each member, upon request.

Section 5. The Executive Board has authority to call for a constitutional review.