When communicating on behalf of the university, it is important to present yourself in a professional manner that is consistent with the university's brand.
Remember to include your full name, title, department name and office phone number in your signature; recipients may also expect to see your email address, department web address and links to department run social media accounts. You may also want to include a disclaimer or confidentiality statement at the bottom of your signature if it is appropriate for the type of work you do.
Do not include philosophical statements or inspirational quotes; this is to avoid the potential confusion that it represents the university's slogan, ideology or brand promise.
Do not paste images into your signature. Email clients may flag emails with embedded graphics as spam or junk mail, mobile devices may block the images, and email clients handle these types of graphics as attachments. Inserting graphics unrelated to the topic of the email is discourteous to your recipient(s), the graphic increases the email file size and gives the appearance that the communication you've sent includes a topic-related attachment.