STAFF SENATE MEETING MINUTES
January 18, 2017
President Trey Truitt presided over the January 18, 2017, Staff Senate meeting held at the LSU Student Union in the Career Center Classroom (256J) at 10:30 a.m.
P - Matkovic, Igor (’17)
P - Cherry, Aaron (‘17)
A - DeRoche, Jon (’17)
Pr - Kucharchuk, Kayla (’17)
P- Lemoine, Nathan (’17)
P - Lopez, Ramon (’17)
P - Lowery, Michelle (’17)
P - Millican, Tammy (’17)
P - Ramachandran, Anand (’17)
P - Reonas, Barbara (’17)
Pr - Spurlock, Maggi (’17)
P - Steib, Summer (’17)
P - Truitt, Trey (’17)
P - Villien, Douglas (’17)
P - Gomez, Jennifer (’18)
Pr - Henry, Jake (’18)
P - Linam, Barrett (’18)
Pr - Ortiz, Shelly (’18)
Pr - Poret, Elizabeth (’18)
P - Springstead, Jennifer (’18)
P - Ethridge, Jade (’19)
P - Henry, Rachel (’19)
Pr - Heroman, Stephanie (’19)
P - Rios, Hector (’19)
P - Adedeji, Funmilayo (’19)
P - Corbitt, Brent (’17)
P - Salvadras, Amber (’18)
P - Arnold, Nancy (’19)
P - Thibodeaux, Ashley (’19)
A - Indicates Absent
P - Indicates Present
Pr - Indicates Proxy
Dr. Toni Scott, The Pharmacy at LSU
Michael Coleman, Multicultural Affairs
Brian Ainsworth, Campus Federal Credit Union
Roxane Berthelot, Campus Federal Credit Union
Zach Barnett, Student Government
Vice Provost Dereck Rovaris, Office of Diversity
CALL TO ORDER
The meeting was called to order by President Trey Truitt at 10:30 a.m.
There was a quorum with six proxies noted.
PLEDGE OF ALLEGIANCE
Senator Nancy Arnold led the Pledge of Allegiance.
APPROVAL OF THE MINUTES – December 21, 2016, Staff Senate Meeting
Senator Nancy Arnold sent some edits electronically before the meeting.
A motion to accept the minutes as amended was made by Past-President Tammy Millican. The motion, seconded by Senator Jennifer Springstead, carried.
GUEST SPEAKER – DR. TONI SCOTT, THE PHARMACY AT LSU
President Trey Truitt mentioned that some campus members may not be aware that the Student Health Center is providing a new service, not only to students but to faculty and staff as well. He introduced Dr. Toni Scott, pharmacist at “The Pharmacy at LSU.”
Dr. Toni Scott thanked everyone for the opportunity to speak today. She circulated some fliers which outline some of the services being offered. They are really excited to bring this new service to campus. Previously, there was a pharmacy at the Student Health Center but it was only for students. The Health Center worked with The Pharmacy Company to remodel the whole area, having opened to the public in November 2016, including all of the LSU Community: faculty, staff and their dependents.
Hopefully having a pharmacy on campus will take away some of the hassle; preventing forced patronage of another pharmacy on your way home from work. The Pharmacy at LSU does accept LSU First insurance, and many other insurance plans as well. Delivery is available for LSU Faculty and staff only. Once you have been set-up with them, just let them know when you would like your medicine. It can even be same day delivery, if needed. They also have a lot of over the counter medicine that can be delivered, as well and even a few convenience snack foods.
They also offer many immunizations to faculty and staff, including the flu shot. There used to be a fee associated with getting the shot at the Student Health Center, but now they can bill your insurance to cover that expense. Dr. Scott will come to your office to give you the shot, if requested. Their pharmacists are certified immunizers and can keep you up to date on vaccinations.
Next fall, they will host a flu shot event where they hope to schedule groups of employees together. Preferably at different buildings on campus. Trey expressed that the Staff Senate would like to help with that effort. The Pharmacy has other vaccines that are offered such as the pneumococcal, pneumonia, tetanus, shingles and meningitis to name a few.
Q: What about a chicken pox vaccine?
A: Yes, they offer that as well.
Q: Are vaccines offered for those who will be traveling abroad?
A: Yes, that service is also offered.
Q: What is the time frame to receive those types of vaccines needed for abroad travel?
A: Dr. Scott doesn’t keep those in stock but she can get them next day, if needed.
Dr. Scott mentioned that they also offer curbside service for those who are their way home and would like to pick up medications on their way off campus. If you call when you are on your way, a pharmacy member will run out to your vehicle for you.
The Pharmacy does accept many insurance plans, but since they just opened, there is one insurance company that they are waiting to get into their network: Blue Cross Blue Shield. They should be included in their network any day now. There are two pharmacists on staff right now. They are located in the Student Health Center in Room 172. The Student Health Center building is currently being renovated due to last year’s fire, so you must enter the building from the rear. Renovations are progressing and the main entrance should be open in a couple months. The Pharmacy at LSU is open 8am-5pm Monday through Friday and 9am-12:30pm on Saturday, except for football game Saturdays. They also have a smart phone application where refills may be ordered. You can also sign up for auto notifications for refills.
Q: What is the application called?
A: The directions are on The Pharmacy at LSU website under “mobile scripts” in the app store, then search for the Pharmacy at LSU.
Q: If you have had prescriptions already filled and you download the app, will the current scripts already be in there?
There is also a form on the website for a new patient under “information sheet”, which you can fill out and fax in to the pharmacy to help get you set up in their system. There is also a HIPPA release form, to be used if you need your records printed out and sent elsewhere. The other pharmacist is Debbie Jerry, RPh, who has been with LSU for 16 years and worked at the previous pharmacy. Dr. Scott is a Tiger, having received her BS in microbiology at LSU, and she is glad to be back home. The Pharmacy clinical staff truly care about LSU.
Once set up in their system, The Pharmacy can hold a payment method such as a credit card, or they accept Tiger Cash as well. Your credit card information is kept safe and verified through the customer using the 3 digit code on the back of the credit or debit card on file. The payment system is also PCI (Payment Card Industry) compliant, which means it is hard to hack.
Q: Do you accept the Benny HSA Card?
A: If it is a Visa or MasterCard, it is accepted.
Q: Can you transfer a prescription on file for mail order from Praxis?
A: Yes, The Pharmacy can provide a 3 month supply as well. Dr. Scott can check with LSU First on the co-pay as she is not sure if there is a special co-pay when ordering a 3 month supply all at once.
Q: Will my physician’s office be able to send electronic prescriptions in to the Pharmacy at LSU?
A: Yes, they are set up to receive electronically. Ask the doctor’s office to search for The Pharmacy by zip code (70803). Please have them select the one located on “Infirmary Road”, rather than the branch dedicated to LSU Athletics, located in Tiger Stadium.
The Staff Senate would be happy to help promote The Pharmacy at LSU by posting the flier provided on our website, as well as on our social media.
Q: Is The Pharmacy at LSU in partnership with the Student Health Center?
A: Yes, the company is based out of Knoxville, Tennessee. They do have quite a few SEC Schools, where they provide university pharmacy services. LSU is the only university, however, who also contracts their athletics needs with this company. Dr. Scott works at both pharmacies.
Q: Do you have to go in person to the pharmacy to get set up in the system?
A: No, you can do it over the phone. The easiest way is to go to the website, fill out the form, which has everything they need on it. They would then call for payment arrangements.
Dr. Scott announced that they also plan on hosting a grand opening sometime later this semester.
President Truitt thanked Dr. Toni Scott for speaking with the full Senate today.
President Truitt announced that he has updated his shared spreadsheet through Microsoft Office 365, “One Drive”, with his attended meetings, to keep the full Senate informed throughout the month.
President Truitt shared that on January 10, he was called to a meeting at President Alexander’s Office. The scope of the meeting included several Vice Presidents, the Provost Office, Student Government Body President, LSU Police, as well as other individuals across campus. The discussion was focused on what was believed to be the Alton Sterling ruling from the Justice Department and how it would impact LSU. His interpretation was that the meeting was initially planned because it was believed that a ruling was coming before February 1. The meeting was scheduled, however a week later it seemed that timing had changed. It was a very healthy conversation. From the University standpoint, the ruling is now going to be delayed, in part due to President Trump taking office and a new Justice Department taking over. With that, the intent of our University meeting changed from a planning session to a greater discussion about the delay in that process and how long it would take. Senator Summer Steib mentioned that she met with Alton Sterling’s aunt last night and the Justice Department is telling the family to expect a verdict in April. President Truitt will do his best to keep up with any relevant information, as he is aware that it may be sensitive to everyone on campus and the community.
On January 11, the Executive Committee met to prepare for the January Staff Senate meeting.
On January 12, he attended the Strategic Plan Professional Development Committee meeting. There are several sub committees of the current Strategic Plan, assigned by the Office of the Provost. One of the committees that he and Past-President Tammy Millican sit on is addressing the need for professional development. Its main scope is to look at employee, faculty and staff resources, from how we can deliver a better on boarding process for employees all the way through the off boarding process, and everything in between. Many employee resources or employee quality of work issues will be addressed by this committee. They plan to have at least one more sub-committee meeting to finalize their scope, effort and the appearance of the group. There are members of faculty and staff serving, as well as some Foundation representatives, to look at every employee’s work life.
On January 25, the Administrative Process Improvement Committee (APIC) meeting will be held.
On January 26, the Council of Staff Advisors Board of Supervisors meeting will be held. Trey will lead this meeting for Past-President and Chair Tammy Millican.
On January 27, the Board of Supervisors meeting will be held at LSU in Baton Rouge, Louisiana which was rescheduled from January 20, at LSU in Eunice, Louisiana.
President Truitt requested that standing committee updates be provided.
SPECIAL AD-HOC COMMITTEES
President Truitt requested special ad-hoc committee updates be provided.
President-Elect Michelle Lowery reported that the Marketing Committee met on January 6th. The written report is in the process of being approved for distribution. There was a discussion regarding the PR Campaigns class of which the Staff Senate will be a part of this semester. Tomorrow, Senator Elizabeth Poret and Michelle will be presenting to the class about Staff Senate. They will provide a general overview of the organization, similar to what was presented to the new Senators this past August. They will only have about 15 minutes with the class, so the presentation has been condensed to allow for questions afterward.
There are three different goals that we’ve requested the class to consider during this process. One is to raise awareness of the Staff Senate as an organization, the second is how to maximize our outreach, and the third is how to recruit membership. The committee hopes to conduct research with staff to collect this information, so please do not be surprised if the students reach out to you. They will hopefully share more about their design in the next couple of weeks.
Michelle announced that there is a link to the Staff Senate website provided through the Human Resource Management Handbook, which shared more information about what we do. Recently, we have asked that HRM just include a link to the Staff Senate website from the handbook, so information would not be outdated, and HRM has already addressed this for us.
The committee also discussed promotional items, such as business cards, magnets, and keycards. However, these are now on hold, awaiting recommendations from the Campaigns class.
Melonie Milton, Staff Senate Administrative Coordinator, announced that she has prepared the apparel invoices for everyone who was interested in ordering. Please see her after the meeting to get a copy. She asked for everyone to confirm their sizes and return payments by Friday, January 20, so that the order can be placed. It should not take long to receive.
Michelle mentioned that the Marketing Committee has also discussed hosting a staff night at some of the sporting events on campus. This would be a good way for fellow staff members to get together and receive reduced ticket prices. Athletics will be looking into that for us. We may not have an event per se, but it could just be a time where we come out, share information and meet people as they come through the door. We would still like to hold the Staff Appreciation event where we serve food. The committee has discussed Softball but there is already no cost for staff to attend. If anyone has any thoughts, please forward to the committee.
Senator Jade Ethridge confirmed the committee meeting was held on January 4th, and the written report is in included in the meting packet. The spring candy gram sale dates have been identified as April 5th for students and faculty, which fall immediately prior to spring break and overlap with Student Worker Appreciation Week. The staff date has been identified as April 12th, immediately prior to Easter. The committee is working on the deadline date for ordering in March. In the meantime, Senator Ethridge will look into ways to pay online through the Foundation.
She and Past-President Tammy Millican have met with representatives with Student Aid & Scholarships. They shared some historical documents regarding the Staff Senate Scholarships. The committee will review these during the next meeting. We will not be able to increase the award amount for the Fee Support Scholarship from $175 to $250 per recipients until the agreement is amended with Student Aid & Scholarships. The Fee Support Scholarship recipients chosen for the fall have not been awarded yet, so there will be eight recipients recognized in the spring for the year. Senator Ethridge announced that she and President Truitt met with the Alumni Association and that organization has agreed to an annual contribution of $1,000 to fund the Fee Support Scholarship. President Truitt committed that the Staff Senate will look into ways to house a scholarship within the Alumni Association. Senator Ethridge will follow-up with the Alumni Association to find out how they would like that administered and the agreement to read.
President Truitt asked that liaison committee updates be provided.
Staff Senate Budget
President-Elect Michelle Lowery gave a report on the updated balance sheet for the Staff Senate accounts. A copy was circulated to the full Senate.
She reported the following:
Bursar Account (Gift Fund) - $207.22
LSU Foundation Accounts:
Fee Support Scholarship - $13,530.24
Holiday on Campus Support Fund - $211.12
Scholarship Award - $4,493.09
Support Fund – $299.42
State Account (Operating Budget) $5,934.19
Total Budget: $24,675.28
Staff Senate Gift Fund
President Trey Truitt encouraged senators to contribute to the Gift Fund. Voluntary contributions are $10 per year, per senator.
Staff Senator Resignation
President Trey Truitt announced that Senator Darcy Waguespack has resigned from the Staff Senate about two weeks ago which has created another vacancy in the Professional/Non-Faculty Category through 2018. The current vacancies are 2 in Executive/Administrative/Managerial category through 2017 and 2018, 2 in the Professional/Non-Faculty Category through 2018 and 2019, 1 in the Technical/Paraprofessional Category through 2019, 1 in the Skilled Crafts Category through 2018 and 3 in the Service/Maintenance Category through 2017 and 2019. These vacancies will remain until we hold general elections this spring.
President Trey Truitt wanted to challenge the full Senate with recruiting fellow staff members who are looking for ways to get involved. Those who would be of great benefit to our organization through their commitment, and may help to increase our diversity and representation across departmental lines are being sought. If you know of anyone who is interested, please invite them to a meeting. The requirements to serve on the Staff Senate include a minimum one year of employment, at least 75% effort and from there depends on each employee’s EEO category for seats available. There will be additional seats available during the next election, alongside the current vacancies. We would love for the Staff Senate to continue to grow as an organization.
General Meeting Location Changes
President Truitt announced that the Wednesday, February 15, 2017 Staff Senate General Meeting will be held in the Tyson Room at the Paul M. Hebert Law Center. Senator Jake Henry was able to secure a meeting space for the full Senate. For the Wednesday, March 15, 2017 Staff Senate General Meeting, President Truitt will work with the Foundation to reserve space in the Board Room at the LSU Foundation Center for Philanthropy, rather than our usual venue in the Career Center Classroom.
Vice Provost Dereck Rovaris addressed Senators, stating that, as a campus, we are getting ready for 2017. Many positive things are happening. We are paying attention to all the talk on campus. He mentioned that the Alton Sterling decision is due to come out in April. The Office of Diversity has a lot of programs and events scheduled during February for Black History Month. He announced that there will be a film screening and panel discussion of Ava Duvernay’s film “13th “, which is a documentary film mapping the road from slavery to mass incarceration on January 25 at 4:30 p.m. Louisiana leads the world in incarceration rates and there has been a lot of research done as to why that is. It’s free and everyone is invited to attend.
President-Elect Michelle Lowery announced that nominations are open until January 27 for the Tiger Twelve Class of 2017. This is an honor that the Dean of Students Office awards to 12 seniors each spring semester. It’s based on their ability to live the LSU Commitment to Community. The criteria, information, and nomination form can be found at lsu.edu/tigertwelve.
President-Elect Michelle Lowery also reminded the Senate that next week is LSU Ring week. If you are an LSU graduate, you can get your LSU ring and also participate in the LSU Ring Ceremony which is held in April. This is something that is done on behalf of both undergraduate and graduate students. If you never got a ring, this is a chance for you to purchase one and have it forever. LSU has a big competition with the Texas schools, to see who can have the most participants in their ceremonies. LSU’s ceremony has grown from 300 rings to 500 rings over the years and they are now doing two ceremonies. Later this spring, she will ask for volunteers to help due to the growth of the program.
Senator Jennifer Gomez announced that the series previously produced by the LSU Theater is no longer scheduled, but two talents are coming to LSU this spring. The first is the Langston Hughes Project, which is a celebration of African American History.
The LSU Student Union Theater, in partnership with Campus Life, is proud to present The Langston Hughes Project on Wednesday, March 22, 2017. The Langston Hughes Project is a multimedia concert performance of Langston Hughes’ kaleidoscopic jazz poem suite titled, “Ask Your Mama: Twelve Moods for Jazz.” This is Hughes’ homage in verse and music to the struggle for artistic and social freedom at home and abroad, at the beginning of the 1960s. It is a twelve-part epic poem which Hughes scored with musical cues drawn from blues and Dixieland, gospel songs, boogie woogie, bebop, progressive jazz, Latin “cha,” Afro-Cuban mambo music, German lieder, Jewish liturgy, West Indian calypso, and African drumming – a creative masterwork left unperformed at his death. The performance is brought to life by the extraordinary talents of the Ron McCurdy Quartet. Dr. Ronald C. McCurdy is professor of music in the Thornton School of Music at the University of Southern California (USC) and is Past-President of the International Association for Jazz Education (IAJE). Prior to his appointment at USC he served as Director of the Thelonious Monk Institute of Jazz at USC. There is a week-long student presale where tickets are only $5. This sale will end this weekend. After that, tickets will cost $7 for students, $12 faculty, staff and senior citizens and $17 for a community ticket. There will also be a slam poetry contest where the winner will have music composed by Dr. McCurdy and they will be able to open for the show. The contest is going on now. There is more information posted on the LSU Union Theater website, if you are interested. Dr. McCurdy also has curriculum that can be put in to the classroom, as well as free master classes on the day he is here for faculty members who may be interested. He has been all over the world and Senator Gomez would like to get him connected while he is here.
The programming scheduled in conjunction with this program is the display of Ed Kranick’s Jazz Icon paintings in the Union’s Art Gallery beginning on March 13, and lasting for a few weeks with an opening reception. They will possibly have some discounted tickets to that as well. The Union Theater is also working with the School of Music to bring in some jazz ensembles during the weeks leading up to March 22. Please help get the word out and post on your social media.
Lastly, the Union Theater is also scheduling a comedy routine with Nicole Buyer, who has appeared on MTV, on March 15. Tickets are still in the works, so more to come.
Staff Senator Birthdays
President Trey Truitt announced that Past-President Tammy Millican celebrated her birthday on January 5th, Senator Amber Salvadras celebrated her birthday on January 8th, Senator Rachel Henry celebrated her birthday on January 15th, Senator Summer Steib will celebrate her birthday on January 21st and Secretary Barbara Reonas will celebrate her birthday on January 27th. “Happy Birthday!”
MOTION TO ADJOURN – With there being no more business, Senator Nancy Arnold moved to adjourn. The motion, seconded by, Member-at-Large Aaron Cherry carried. The meeting adjourned after noon.
Barbara Reonas, Secretary