Academic Coordinator

All Job Postings will close at 12:01a.m. on the specified Posting End Date (if designated).
 

Job Posting Title:
Academic Coordinator   

Position Type:
Professional / Unclassified   

Department:
LSUAM Science - BioS - Introduction to Biology (Christopher Stephen Gregg (00002971))   

Work Location:
0102 Life Sciences Building   

Pay Grade:
Professional   

Job Description:
The Introductory Biology Program in Biological Sciences serves approximately 6,000 students during academic year, including majors & students from the entire campus. The Coordinator 4 serves as admn. assistant to the Associate Chair for Introductory Biology. The position performs a wide variety of administrative, managerial & supervisory functions, duties that are critical for assisting the Associate Chair & facilitating the administration of the Department’s large first-year program, which serves over 6,000 students, including majors & students from the entire campus fulfilling General Education & core requirements.

 

Duties include:
40% Academic Support: Serves as an advisor to the Associate Chair, meeting with students to answer their questions and determines appropriate actions. Recommends solutions to students with scheduling problems. Department representative for questions concerning the undergraduate curricula from current and prospective students, on campus departments, administrative offices and the general public. Maintains a strong working knowledge of university, college and departmental
academic requirements, including staying current with changes in courses and curricula.

Signature authorization for Associate Chair on all administrative correspondence, teaching supply orders, and exam grading requests. Independently coordinates course offerings through LSU with affiliate member representatives. Consults with faculty to determine textbook needs. Submits departmental orders to local textbook vendors and examines means for publishing information.

Inputs course offerings for Intro Biol program and publishes them to the web. Independently reviews and corrects class schedule proofs, verifies, and  corrects percentages of prime time/non-prime time course offerings. Coordinates classroom assignments for laboratory courses held in the Life Sciences Building, Life Science Annex, and Jesse Coates Hall and publishes schedule to the web. Coordinates with the Office of the University Registrar for classroom assignments for all Intro Biol courses.

Independent authority to check student academic prerequisites for approval to enroll in biological sciences courses. Updates student schedules requests via the SRR database and uses the database and other data to provide student academic information to Associate Chair as needed.

30% Budget management and purchasing:
Keep track of purchasing and supplies needed for labs and lectures; Order supplies and equipment for office and labs; Responsible for reviewing LACarte purchases by Intro Biology instructors; Update account number/object code in Workday if needed; Collect receipts and other supporting documents from cardholders for processing; Maintain records of financial transactions, reconcile ledgers, and verify payroll activity for student workers in Workday system.

Budget management and purchasing:
Keep track of purchasing and supplies needed for labs and lectures; Order supplies and equipment for office and labs; Responsible for reviewing LACarte purchases by Intro Biology instructors; Update account number/object code in Workday if needed; Collect receipts and other supporting documents from cardholders for processing; Maintain records of financial transactions, reconcile ledgers, and verify payroll activity for student workers in Workday system. Processes internal transactions, trip/travel insurance and vehicle reservations. Budget management includes maintaining records for the Freshman Biology and Biological Sciences Academic Support Fund accounts.

20% Supervision:
Coordinates,hires,trains,disciplines and determines work assignments of the student workers in the Intro Biol Office. Plans and directs daily work activities of undergraduate student workers. Ensures confidentiality of employment files including student data forms, employment eligibility forms and drug compliance forms. Advises students on proper procedures and university regulations.

10% Other duties:
Additional duties as deemed necessary by the Associate Chair of Introductory Biology, Associate Chair of Undergraduate Studies, Department Chair, or the Assistant to the Chair to fit the changing needs of a growing department.

Minimum Qualifications: Bachelor's degree and 3 years of related experience. Specific experience: Experience in a University setting with course and curriculum

Experience substitution: Master's Degree and 1 year of related experience.

   

Additional Job Description:
 

 

Special Instructions:
Please submit a current resume with name and contact information of 3 professional references. An official transcript will need to be provided upon hire.   

Posting Date:
August 25, 2020   

Closing Date (Open Until Filled if No Date Specified):
September 9, 2020  

Additional Position Information:
Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

   

Essential Position (Y/N):
No   

EEO Statement:
LSU is committed to diversity and is an equal opportunity / equal access employer.

   

HCM Contact Information:
Questions or concerns can be directed to the LSU Human Resources Management Office at 225-578-8200 or emailed HR@lsu.edu
Apply

Full time

R00048780
About Us

 
LSU includes institutions, facilities and programs in each of Louisiana’s 64 parishes, and its campuses stretch the length of the state from New Orleans to Shreveport.  Each institution plays a vital role in preparing students to incorporate new knowledge and technologies into their daily lives.  LSU researchers across Louisiana are working on developing a wide-range of innovations to improve quality of life by studying issues such as disease management, advance medical treatments, obesity, coastal protection, hurricane preparedness, energy, natural resource management and agriculture, among others.  Louisiana’s Flagship University is a land-, sea- and space-grant institution with academic programs in all areas of science, engineering, humanities, arts and social sciences.

 

The University comprises of nine institutions:

Louisiana State University and Agricultural and Mechanical College (“LSU”), the premier flagship university for the state, which include the Paul M. Hebert Law Center and the School of Veterinary Medicine
Louisiana State University at Alexandria
Louisiana State University at Eunice
Louisiana State University at Shreveport
LSU Health Sciences Center – New Orleans
LSU Health Science Center – Shreveport
The Health Care Services Division
Louisiana State University  Agricultural Center
Pennington Biomedical Research Center
Any other college, university, school, institution, or program now or hereafter under the supervision and management of the Board of Supervisors of Louisiana State University and Agricultural and Mechanical College
 

In implementing its mission, LSU is committed to:

Offering a broad array of undergraduate degree programs and extensive graduate research opportunities designed to attract and educate highly qualified undergraduate and graduate students;
Employing faculty who are excellent teacher-scholars, nationally competitive in research and creative activities, and who contribute to a world-class knowledge base that is transferable to educational, professional, cultural, and economic enterprises; and
Using its extensive resources to solve economic, environmental, and social challenges.

 

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