Limited Submission Guidelines

Some funding opportunities and agency programs limit the number of submissions a university can submit for consideration. This includes both science (e.g., NSF, NIH) and non-science (e.g., NEH, NEA) agencies.  

Grant opportunities that fall into this category are considered "Limited Submissions." These programs require the institution to internally screen applications and determine which proposals will be submitted. At LSU, this responsibility lies with the Office of Research & Economic Development.

Announcements

When limited submission programs come to the attention of ORED at LSU, the relevant program data is posted on our Internal Grants & Competition Portal and distributed via our electronic mailing lists and the ORED Funding Opportunities Newsletter.

Should a researcher identify a limited opportunity of interest that has not yet been announced by ORED, it is the responsibility of the researcher to notify ORED. Please contact ora@lsu.edu with the name of the competition and a link to or PDF of the funding announcement as soon as possible.

Letter of Intent

ORED requires an internal Letter of Intent (LOI) for all limited submission programs. To submit a LOI for upcoming limited submission opportunities, please visit the Internal Grants & Competition Portal . The LOI must include:

  • PI Information: Name, telephone, email, college and/or department
  • Descriptive Title of the Project
  • List of Other Participating Institutions
  • List of Co-PIs and Senior Key Investigators: List co-PIs and senior/key investigators and their affiliation, including college and department for all LSU personnel.
  • Abstract: 3 or 4 sentences or bullet points that provide an overview of the objective of your proposed research, how you plan to do it, and the expected outcome.

Internal Pre-proposal

If the number of LOI exceed the sponsor’s limitation, shortly after the due date for the LdOI invitations to submit an internal pre-proposal will be sent to all faculty who submitted an internal LOI. Faculty should email ora@lsu.edu if they submitted an NOI and did not receive an invitation to submit an internal pre-proposal. Please check your spam filter before contacting ORED.

Pre-proposals will be due approximately one week after the invitation to submit an internal pre-proposal is sent. Pre-proposals should consist of:

  1. A summary of the proposed project, up to 2 pages (single spaced) in length. The summary should address the key requirements of the funding announcement. For NSF projects, the summary should include Intellectual Merit and Broader Impacts.
  2. Estimated total funds requested.
  3. If cost sharing is required, provide a preliminary plan for obtaining these funds. This plan is not binding and will not be shared with the internal review committee. In accordance with university regulations, voluntary cost sharing is prohibited without the prior approval of the Vice Chancellor of Research & Economic Development.

Additional instructions may be provided in the email invitation to submit an internal pre-proposal. This email will also include a link for the electronic upload of the internal proposal.

Review Process

If an internal competition is required, the review process will take approximately 2 to 3 weeks. Internal pre-proposals will be reviewed by a committee composed of 3-5 members.

The committee’s charge is to identify the nationally competitive candidate(s) with the best chance of success in the external competition. The internal committee will rank the internal pre-proposals according to their scientific merit, the funding announcement guidelines, and the investigator’s ability to run the project. Notification will be given to the highest ranked proposal team(s) and those not selected to submit a full proposal as soon as feasible. In the event that the selected application withdraws, the second ranked proposal team will be notified. If a PI submits a proposal to a limited submission program without participating in this process, the university reserves the right to withdraw the unauthorized proposal at its discretion.

In rare instances, such as when a sponsor’s deadline is too short to allow the above process to take place, ORED may allow an interested participant to move forward without the full internal review process based on a “first to notify” basis.

Important Links

internal Grants & Competition Portal

Process

We use a four-step process for reviewing proposals for limited submission competitions, as follows:

  • Announcement of Opportunities
  • Letters of Intent
  • Request Internal Pre-Proposal
  • Pre-Proposal Review

If you have questions regarding the limited submission process, please contact Stephanie Shedd.