Resources for Suppliers

LSU welcomes you as a supplier!  The information shared on this page is to help aide you in doing business with us. The sections below offer key information for new and existing LSU suppliers, including the supplier registration application instructions. You'll also find tips on keeping your supplier account up-to-date while working with the university. Important links to the university's Terms & Conditions, and essential contact groups are also included.

Benefits of Being an LSU Approved Supplier

  • Visibility in LSU's supplier database used by departments to determine bidders to include for procurement opportunities
  • Eligibility to receive LSU purchase orders/payments
  • Ensures your business information is accurate and up-to-date, which helps in compliance with laws and procurement policies
  • Ensures your business receives any LSU marketing or communications regarding outreach opportunities for supplier fairs, matchmaking, etc.

As a large institution with a decentralized procurement model for purchases <$10K, many of the University’s buying decisions are made by a host of different departments, programs, and offices. Establishing business relationships with these decision makers is an important step for marketing your business. Connect with a department today.

Quick Links

Business ownership certificatesEthics & Conflicts of InterestLSU campusesopportunitiesStandard Terms and Conditions of Purchase

 

Contacts

Accounts Payable & Travel - aptravel@lsu.edu

For assistance with the LaCarte card, invoice & payment status, 1099/1042-S and electronic payment changes.

Supplier Help Desk - suppliers@lsu.edu  

For assistance with supplier registration, supplier documentation and supplier record updates. 

 

Registration

  • Suppliers or individuals requiring payment for goods or services must complete the online Supplier Registration Form.
  • This form must be completed by an authorized representative of the supplier's company or individual. 
  • LSU Employees are prohibited from submitting applications on behalf of a supplier or individual.
  • Requirements/ Required Documentation

Relationship Disclosures

  • Procurement is responsible for ensuring the following Louisiana Code of Governmental Ethics (R.S. 42:1101) provisions are not violated when registering suppliers:
    • Post Employment (R.S. 42:1121): Prohibits a former public employee from providing services on a contractual basis to their former state agency for a period of two years following termination of their public employment. This includes legal entities in which the former public servant is an officer, director, trustee, partner or employee.
    • Prohibited Contractual Arrangements (R.S. 42:1113): Prohibits public servants and their family members from bidding on or entering into any contract, subcontract, or other transaction that is under the supervision or jurisdiction of the agency of such public servant.

Additionally, active employees or former employees who have retired and/or currently receiving monthly retirement benefits from Teachers’ Retirement System of Louisiana (TRSL) may be ineligible to become a supplier. Individuals invited to provide goods/services through an LSU contract, must be reviewed by LSU HRM/Benefits to determine eligibility. 

PLEASE NOTE: Current or recently separated employees are typically not eligible to enroll as a supplier. Suppliers must disclose about previous LSU employment or affiliation history PRIOR to making any agreements or doing any business with the university. 

Payment Options

  1. Check (default payment method)
  2. Paymode/ePayables (selected through supplier registration application or by request to Accounts Payable & Travel)
  3. Wire Transfer (only for non-U.S. suppliers)

For more detail, contact Accounts Payable & Travel.

Purchase Orders

The primary method of transacting the purchase of goods and services is a purchase order (PO). Payment cannot be processed without a PO number listed on the invoice, so we encourage all suppliers to ensure they have received a PO prior to any work being performed for the University.  The University sends POs either via email, fax or mail. Email dispatch is the preferred option. 

Payment Processing

All invoices should be sent to the Accounts Payable & Travel office for processing at aptravel@lsu.edu. The PO number is essential in order to avoid payment delays.

Tax Exemption

LSU (Tax ID 72-6000848) is a non-profit organization 501(c)(3) exempt from taxation.

Changes to Taxpayer ID Number (TIN)

  • If there is a change to a company's TIN, a new supplier registration application must be submitted. 

Changes to Company Name

  • If there is a change to the company's name, please contact the Supplier Help Desk at suppliers@lsu.edu. 

Changes to Contact Information

  • If there is a change to the company's contact information, please contact the Supplier Help Desk at suppliers@lsu.edu. 

Changes to Payment Option

  • Supplier should contact Accounts Payable & Travel to change or update payment information.
  • LSU does not store or maintain supplier banking information.

 

Note: LSU assumes no liability for missed opportunities, delayed payments, etc, due to the supplier's failure to provide prompt written notification to LSU Procurement of any changes. 

SUPPLIER REGISTRATION INSTRUCTIONS

CLICK TO START LSU SUPPLIER REGISTRATION FORM

The standard turnaround time for supplier setup is 3-5 business days. Inaccurate information and/or missing documentation will delay approval. 

 

REV 3/3/25