What does PMO do?
The ITS Portfolio Management Office (PMO) was formed to introduce standard project management practices into the IT system modernization efforts at LSU. The PMO is dedicated to organizing the specific skills, efforts, and resources that these projects may need. The team facilitates communication across ITS departments and project teams, applying a custom process for management that includes monitoring project timelines, expectations, and deliverables, contributing to the successful execution of each project.
IT project and purchase requests are received, evaluated, and guided through the IT Governance approval process by PMO staff. Approved projects are prioritized based on strategic value toward the goals of the institution as well as with the availability of the resources needed to implement the solution.
Additional information regarding IT project and purchase requests can be found within the form for starting an IT project at the link below:
PMO Top 20 Projects
|Priority||Project Name||Description||Start Date||End Date||Status|
|1||LSU Online - Undergraduate Programs||To support enrollment growth for online undergraduate degrees, LSU Online needs a Student Information System (SIS) for those programs to usher students from admission to graduation.||8/22/2018||10/31/2019||In-Flight|
|2||EAB - Education Advisory Board||The objective of the project is to construct a data feed of student success information that is delivered to EAB for analysis.||TBD||On Hold -- pending completion of LSU Online, by decision of Executive Vice Presidents|
|3||CRM: Customer Relationship Management (Slate)||The Customer Relationship Management (Baton Rouge) project manages the implementation of a solution for the recruitment, application and admissions processes for potential Undergraduate and Graduate students. The project encompasses vendor assessment, vendor selection, legacy data archival, migration and integration.||9/21/2017||12/31/2019||In-Flight|
|4||Single Calendar Solution||The Customer Relationship Management (Baton Rouge) project manages the implementation of a solution for the recruitment, application and admissions processes for potential Undergraduate and Graduate students. The project encompasses vendor assessment, vendor selection, legacy data archival, migration and integration.||4/12/2018||12/31/2018||Closed|
|5||LSU Online - Term Realignment||In support of the LSU Online-Undergrad project, this will adjust the current systmes to align the online undergraduate and online graduate terms.||8/22/2018||TBD|
|6||Electronic Research Administration (eRa)||This project represents an implementation of an eRA system to manage pre-award processes for administration of research proposals, awards, grants and contracts; post-award processes for administrative reporting; and compliance protocol management.||9/18/2017||5/31/2020||In-Flight|
|7||Foundational Technical Architecture - Azure||The Foundational Technical Architecture project will configure and launch New Cloud Infrastructure as a Service (IaaS) via Microsoft Azure. This new IaaS offering will be available to the LSU Flagship Community.||4/24/2018||3/31/2019||Closed|
|8||LSU PD - Storage Upgrade and LPR||The LSU PD - Storage Upgrade and LPR project will upgrade the existing on-premesis SAN. This includes hosting the application and enabling data storage for the License Plate Reader application.||8/15/2018||1/1/2019||In-Flight|
|8b||LSU PD - LPR Migration||LSU ITS is committed to aiding the LSU Police Departmentstand up the application and database servers for the License Plate Reader Cameras and Application (BOSS) they currently utilize.||10/1/2018||5/31/2019||In-Flight|
|9||M365 Security Features||The M365 Security Features project will launch updated security features available via the new Microsoft M365 A5 Licenses.||9/15/2018||TBD||In-Flight|
|10||Cloud Collaboration Storage - Box/Teams||The Cloud Collaboration Storage - Box/Teams project will configure and implement MS Teams and Box throughout the LSU Flagship Community.||4/24/2018||3/31/2019||Closed|
|11||Cashiering/Payment Processing System||The Cashiering/Payment Processing Systen project manages the implementation of a modernized cashiering system with the goal of streamlining processes for electronic payments and checks.||8/14/2018||2/28/2019||Phase 1 complete|
|12||Title IX Case Management||The Title IX Case Management project manages the expansion of an existing case management solution, NAVEX, currently used by Internal Audit for investigations. The expansion will include management of cases related to harrassment, discrimination and misconduct for the LSU (enterprise) Title IX Office, LSU A&M Human Resources and LSU (enterprise) Internal Audit.||9/26/2018||3/31/2019||In-Flight|
|13||NCAA||The LSU A&M Athletics Department currently uses a custom application for NCAA-compliant registration, tracking and reporting of Student Athletes. The NCAA project manages the identification, selection procurement (if needed) and implementation of a software solution to replace the legacy system as part of the overall Student Modernization Program.||1/16/2018||5/31/2020||In-Flight|
|14||Lab School Dependencies||This project will identify a software solution to transition tuition and fee billing from the LSU Bursar’s office to the University Laboratory School. The preferred solution will integrate with PowerSchool, the Laboratory School Student Information System (SIS), and will utilize CASHnet (or an alternative payment processor).||4/26/2018||7/31/2019||In-Flight|
|15||Blackboard Open LMS - Moodle Rooms Pilot||A pilot to determine if LSU needs can be met within the standard Moodle environment without custom development.||1/26/2018||1/31/2019||In-Flight|
|16||ITSM: IT Service Management Tool (ticketing system)||ITS is working to replace its variety of self-developed and commercial information technology services and processes management applications with a multi-suite solution to meet University needs for a developing Information Technology Infrastructure Library (ITIL) framework ITSM system.||10/16/2017||2/1/2019||In-Flight|
|17||Data Virtualization||A project that allows presentation of data from disparate sources as if originating from one comprehensive data source. A tool to create virtual data marts.||8/1/2018||3/8/2019||Closed|
|18||CLM: Contract Lifecycle Management||Implementation of a contract lifecycle management product to streamline and automate the contract negotiation, amendment, execution and renewal processes.||3/8/2018||TBD||Closed|
|19||Mainframe Data Transition||The objective of the Mainframe Data Transition Project is to allow the data migrated from the mainframe to be Identified (Data Type), Classified (Save, Do Not Save), and Accessed as needed for any reporting, auditing, business or other university-approved need.||5/1/2018||6/30/2020||In-Flight|
|20||Mainframe - Decommision||The steps necessary to shut down the mainframe which includes identification of applications to be terminated, communications, and decomissioning of the applications and mainframe.||
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ITS PMO Process.
How do we ensure Project Success?
The PMO Office prides itself on our custom process developed specifically for the needs of the LSU Community in accordance with the LSU Strategic goals and Operational Excellence. It's this process – based on the PMI Body of Knowledge in conjunction with ITIL processes and terminology – that provides the vehicle for our success.
PHASE 0: Project Discovery/Approval.
- Project Discovery and Business Use Case Development.
- IT Governance Project Review and Approval.
- Next Steps.
PHASE 1: Project Development.
PHASE 2: Project Implementation.
- Monitoring / Controlling.
- Transition to Operations Support.
PHASE 3: Operations and Support.
- Project Close Out Analysis.
- Ongoing Training.
* Not all projects will necessitate all services
Result: Project Success!