Employees must be authorized by their department head or supervisor. If an employee will drive on state business, an Authorization form (Form 2054-LSU) must be completed annually for the employee. According to State requirements, if serious citations on their driving record occur, the employee may not be authorized to drive. Safe Drivers Training must be completed to drive on state business. Employees should obey all traffic laws, understand that vehicle accidents require immediate reporting to the supervisor, and are responsible for addressing any traffic citations received while driving. Vehicle inspection logs need to be maintained.
- Driver Authorization form
- The online program: http://wwwprd.doa.louisiana.gov/orm/Online_Courses/Defensive_Driving_313/player.html The course will print a certificate after completion. This certificate is the only record of your training.
- Training is required every 3 years, unless the person has a wreck, or a moving violation, at which time, they would need to re-take the course.
15 Passenger Van Operation
Because a 15-passenger van is substantially longer and wider than a car, it:
- Requires more space and additional reliance on the side-view mirrors for changing lanes
- Does not respond as well to abrupt steering maneuvers
- Requires additional braking time
Golf Carts, Gators, etc.
Utility Cart Safety
Utility Carts used on campus roadways must comply with rules of the general population of vehicles. Operators of these vehicles must obey all traffic laws and requirements of the State.
- Operators Shall have valid driver’s license
- Operators Shall receive Annual Authorization to Drive a State vehicle on State Business
- Operators Shall receive Safe Driver Training (on-line safe driver’s course) every 3 years
Warning: Some utility carts when loaded with personnel, have a higher center of gravity, which may increase the likelihood of roll-over or loss of control while turning.
- Vehicles shall be inspected prior to each use (Horn, lights, brakes, fuel level, tires)
- Seat Belts shall be worn by all occupants, when provided
- When operating electric vehicles around pedestrians, utilize horn to warn pedestrians that you are approaching. Yield to pedestrians
- Keep all hands, feet, legs, and other body parts within the cart
- Loads must not extend more than one foot from either the side or the front of a Utility Cart. Loads that extend more than three feet from the rear of the cart must be flagged with a brightly colored material
- Turn on headlights while driving to increase visibility to others
- Do not operate vehicles at night without proper headlights and tail-lights
- Avoid using vehicles on pedestrian sidewalks
- Do not exceed walking speed while on sidewalks
- Slow down and sound horn when approaching blind corners
- The capacity of the cart shall not be exceeded; the number passengers shall not exceed spaces available.
- Do Not Operate the Cart outside of LSU Property Boundaries.
- Carts shall not be modified unless the modification is approved by the manufacturer.
- HIGHLY Flammable Hydrogen gas is generated when re-charging batteries;
- Charge in ventilated areas
- Open Cab windows, doors, or canvas covers to ventilate cab while charging
- Eliminate sparks or ignition sources within 20 feet of charging station
Driving on State Business
L) Safe Driver Program
The LSU main campus will follow the guidelines for a driver safety program as outlined in the Loss Prevention Manual of the State Office of Risk Management (ORM). The following administrative procedures should be followed in carrying out this program.
Driver Record Checks
Driver record checks are required to be made annually on staff and faculty drivers, including student workers, who drive state owned vehicles or personal vehicles on state business. In order for this to be accomplished, department heads must annually submit form DA2054 LSU (Authorization and Driving History Form) to Property Management on drivers in their departments who are expected to drive on a routine basis. Forms do not have to be supplied for students or employees who may only be asked to drive in emergency or non-recurring circumstances. In these cases the supervisor must assure that the driver possesses a valid and properly classed driver’s license for the type vehicle to be driven prior to authorizing the driving assignment.
Property Management will then submit a listing of the drivers to the Office of Motor Vehicles to obtain driver history records for evaluation.
When hiring new employees, the hiring supervisor must determine the new employee’s driving status based on the job description and assure that the new hire is not a high risk driver.
Upon reviewing the driving record and discovering that a driver is possibly a “high risk driver,” Property Management or the department head will immediately send the information to the Environmental Health and Safety (EHS) Director for a final determination on driving status. The Director of EHS will issue a letter to the department head of employees determined to be “high Risk Drivers.”
Employees who drive on university business are expected to report any revocation of their driver’s license or any moving violations received to their supervisor. This reporting applies whether on state or personal/private business and whether in a state or personal/private vehicle.
A “high risk driver” should be prohibited from driving on University business. A “high risk driver” is defined under the State Office of Risk Management guidelines as:
- An individual who has three or more convictions, guilty pleas and/or nolo contendere pleas for moving violations in a single year, or
- An individual who has a single conviction, guilty plea or nolo contendere plea for operating a vehicle while intoxicated, hit and run driving, vehicular negligent injury, reckless operation of a vehicle or similar violation within a single year.
Note: Other situations may exist where individuals should not drive for safety reasons. Under such circumstances driving privileges may be withheld by supervisors until the problem is resolved.
Defensive Driving Training
Defensive driving training must be provided to employees who will drive state vehicles on a regular or routine basis. Training is available to employees on line at www.ehs.lsu.edu. Department heads are responsible for obtaining the training for new drivers, and for assuring that the training is repeated every 3-years. Safe Driving training may be scheduled as part of follow-up action when a driver has a preventable accident, any moving violation conviction, or when driving history or performance reveals a need for additional training.
Records of this training must be kept by the departments. Training assistance can be obtained from EHS.
Accident Reporting and Investigations
Vehicle accidents must be reported and investigated in a timely manner using form DA2041. Copies of this form may be obtained from LSU Risk Management.
Program Approval _______________________________________ Date: ________
Brian T. Nichols,
Executive Director, Risk Management