STAFF SENATE MEETING MINUTES

    February 15, 2017

                                                               

    President Trey Truitt presided over the February 15, 2017, Staff Senate meeting held at the Paul M. Hebert Law Center in the Tucker room at 10:30 a.m. 

     

    ATTENDANCE 

    SENATORS                                                    

    Executive/Administrator/ Manager           

     
    Service/Maintenance 

    P - Matkovic, Igor (’17)

    P - Cherry, Aaron (‘17)

     
    Professional/Non-Faculty 

    P - DeRoche, Jon (’17)

    A - Kucharchuk, Kayla (’17)

    Pr - Lemoine, Nathan (’17)

    P - Lopez, Ramon (’17)

    P - Lowery, Michelle (’17)

    P - Millican, Tammy (’17)

    P - Ramachandran, Anand (’17)

    P - Reonas, Barbara (’17)

    P - Spurlock, Maggi (’17)

    P - Steib, Summer (’17)

    P - Truitt, Trey (’17)

    P - Villien, Douglas (’17)

    P - Gomez, Jennifer (’18)

    P - Henry, Jake (’18)

    P - Linam, Barrett (’18)

    P - Ortiz, Shelly (’18)

    P - Poret, Elizabeth (’18)

    P - Springstead, Jennifer (’18)

    P - Ethridge, Jade (’19)

    P - Henry, Rachel (’19)

    P - Heroman, Stephanie (’19)

    P - Rios, Hector (’19)

     
    Skilled Crafts 

    P - Adedeji, Funmilayo (’19)

     

    Technical/Paraprofessional 

    P - Corbitt, Brent (’17)

     

    Clerical/Secretarial 

    Pr - Salvadras, Amber (’18)

    P - Arnold, Nancy (’19)

    P - Thibodeaux, Ashley (’19) 

     

    A - Indicates Absent               

    P - Indicates Present

    Pr - Indicates Proxy 

      
    GUESTS: 

    Ric Simmons, Information Technology Services

    Robert Gill, Information Technology Services

    Jennifer Braud, College of Humanities and Social Sciences

    Zach Barnett, Student Government

    Marissa Adams, Markam (PR Campaign Class Student)

    Brian Ainsworth, Campus Federal Credit Union

    Roxane Berthelot, Campus Federal Credit Union

    Casey Coughlin, Campus Federal Credit Union

     

    President Trey Truitt thanked Senator Jake Henry for hosting the Staff Senate Meeting at the Paul M. Hebert Law Center today.

     

    CALL TO ORDER 

    The meeting was called to order by President Trey Truitt at 10:30 a.m.

     

    ATTENDANCE 

    There was a quorum with two proxies noted.

     

    PLEDGE OF ALLEGIANCE 

    Senator Ashley Thibodeaux led the Pledge of Allegiance.

     

    APPROVAL OF THE MINUTES – January 18, 2017, Staff Senate Meeting 

    Senator Nancy Arnold sent some edits electronically before the meeting.

     

    A motion to accept the minutes as amended was made by President-Elect Michelle Lowery. The motion, seconded by Member-at-Large Aaron Cherry, carried.

     

    GUEST SPEAKER – RIC SIMMONS AND ROBERT GILL, INFORMATION TECHNOLOGY SERVICES 

    President Trey Truitt introduced Ric Simmons and Robert Gill who would like to speak today about an IT project that will be implemented on campus soon.

     

    Ric Simmons and Robert Gill thanked everyone for the opportunity to speak today. A PowerPoint introducing BlueCat, which will be implemented on February 26, was presented. Ric Simmons mentioned that this project has the potential to impact your ability to connect to the network, and to be able to access the internet. They have been having meetings and training sessions to try and reach out to as many groups as they can. Mr. Simmons’ discussion included an overview of the transition and issues of which to be aware.  He explained the concept of IP addresses and how every device connected to the internet has a unique number (IP address) assigned to it, which allows the internet an information pathway to your device. This is not unlike an address assigned to your house. ITS purchased new IPAM (Internet Protocol Address Management) software, in order to help manage the billions of IP addresses in the world and particularly the hundreds of thousands right here on campus.

     

    Robert Gill mentioned that this software, which is called BlueCat, not only manages IP addresses but also manages the names associated with lsu.edu, which we use each day to access the resources on campus and those outsourced on the internet, such as Workday and our email. Our original IPAM system is about 15 years old, and homegrown, with the designers and those who placed components into the system, long gone from the LSU system. With all the hundreds of thousands IP Addresses that need to be managed, and this outdated software, he has two employees that spend about 50-75% of their time managing IP Addresses. So BlueCat is the new solution to which we are moving. They have been talking a lot with the technology professionals on campus to let them know that this is coming. They’ve had training sessions and meetings to help prepare them. ITS has sent out technical communications to ensure that the critical systems in facilities are ready.  Implementation will begin on that Sunday before Mardi Gras at 8:00 a.m. and they hope to be finished with most of the back end system configuration by noon that day.  That could extend and be prolonged but they expect 4 hours to do all the system changes and all the system configuration. The Network Operations Center (NOC) is fully manned, 24/7, every day of the year. They are always here. They are working with them for special training in case issues pop up. Information Technology staff will also be working with the NOC and the Help Desk to make sure the change is as fluid as possible, with as few interruptions as possible.   

     

    Robert mentioned that wireless devices should not be affected. There is a completely different registration system for wireless devices. This will strictly affect those devices that are hard wired via Ethernet connection or Cat 5 connection into the network. He mentioned that the registration will be similar to NetReg or the registration when using a hotel’s internet network. When you try to log onto the internet beginning Sunday afternoon on February 26 or that Monday morning and you open a browser, you will be prompted to register your device. After reading some information with mention of some policies, you will have to register the device. Once registered, you can reboot at that point. You should then have a valid IP address and registered to the network. Again, wireless devices should not be affected through any of this, however any devices which do have any problems will exhibit those in the morning, as they are making the switch over and they are changing things on the back end of the system.  These issues should be very brief, almost nonexistent outages. There could be an instance where those departmental administrators of that application failed to heed the warnings of ITS, resulting in temporary issues. One thing they have been stressing to the technical employees on campus is what information will be needed to be provided to ITS for this transition.

     

    Q: Will there be an announcement of this change sent out to all employees on campus?

     

    A: They have announced the change on the MyLSU portal, on the ITS Facebook and Twitter feeds, they have sent out notifications to the technical support staff on campus and they are working with Strategic Communications to get a message out to faculty and staff on campus as well as target all of the other institutions within the LSU System.  

     

    Q: What about multiple people who use the same computer?

     

    A: They are asking the technical support employees to register those computers. There will be a two part mechanism to registering. The device registration portal with which everyone who has a wire connection will see and interface, and then there is the BlueCat Address Manager, which is the management console. What they are recommending to the support professionals on campus is to register lab devices, Ethernet attached instrumentation, kiosks and all of those types of computers and devices into the BlueCat Address Manager, where they reserve an address. It really comes down to registration versus reservation. The students in the dorms, staff and faculty who work on a particular device every day are to register their devices themselves. For those common or public use devices, the technical staff need to reserve an address or a name for those types of resources.

     

    Q: What about the devices in the classroom?

     

    A: The support staff who manage those classrooms should put that information into the address portal, so they will not have any issues. Those really should not be registered to a person because that person could ultimately be responsible for any illegal things that could be researched on a public computer.

     

    Robert mentioned that one of the reasons that they are migrating on a weekend is that if a record is missed or if a record does not get transferred into the new system and they publish that record by moving into the BlueCat system and that record gets out beyond LSU’s system, it could stay out there for a couple of days. This isn’t an instantaneous technology. You make a change on one server then it populates out into the world. What happened to Workday last time is that a Workday address wasn’t included properly which is why Workday, depending on where you were, didn’t work properly for a whole day. So they are doing this on a weekend so they’ve got that time before the students and most everyone comes back on campus before something truly horrendous hits. Robert presented a screen of what the Network Registration User Login will look like. He also reviewed what the prompts will look like and how to fill those in to detect your device. Each user will have to wait about 5 minutes before being able to get online.   

     

    Q: When you click the detect address, if you have both the wireless and the Ethernet enabled, will it show both?

     

    A: It should only detect the hard wired device.

     

    Q: Is there a limit of how many devices one person can register?

     

    A: Everyone across the board, students, faculty and staff will receive up to 5 devices per person.

     

    Q: How will the printers be registered since many people within a department use the same printer?

     

    A:  The network attached printers are completely set up outside of this system. They are in a system where we have captured all the attributes about them and they will be migrating them over. So printers and servers, if they are set up directly will not have to register. The desktop printers will not be affected. This goes for copiers as well. And no one needs to unplug anything during this implementation. When you leave for the weekend, just leave your computer as you normally leave your computer. You just will not have any internet access while the migration is happening on Sunday, February 26, 2017.

     

    Q: If we have problems or issues, who should we contact?

     

    A:  You can contact the NOC or the IT Help Desk. They will be given instructions for trouble shooting. But first reboot your device after registering. Robert mentioned that once the device is registered, you will see a list of devices currently registered, if you see an IP Address where the beginning number sequence is 130.39, the device is registered. If you see 10.39, it means the device is not registered yet. You will have to detect the device and re-register. They have tested this registration process with multiple devices and it has worked very well.

     

    Robert mentioned for more information, you can go to Grok.lsu.edu which is LSU’s knowledge base, and has many articles about BlueCat online with more articles being included periodically. Robert shared his and Ric’s contact information if needed. They will be happy to speak one on one with departments if needed before February 26.

     

    Q: What happens if you go over your 5 device limit?

     

    A:  You will have to choose which one to remove to add another one. If you have a need for more than 5 devices, reach out to your IT support staff and they can put in a work ticket with ITS for approval and training on how to manage more than 5 devices.

     

    The Staff Senate would be happy to help announce this implementation by posting the presentation on our website, as well as send a copy to the full Senate. Ric will send a copy to the Staff Senate office for distribution.

     

    President Truitt thanked Ric Simmons and Robert Gill for speaking with the full Senate today.

     

    GUEST SPEAKER – MARISSA ADAMS, MARKAM (PR CAMPAIGNS CLASS) 

    President Trey Truitt mentioned that the Marketing Committee has been working closely with Mass Communications students who are working on a class project for the Staff Senate. He introduced Marissa Adams who would like to speak today about the PR Campaigns Class project for the LSU Staff Senate.

     

    Marissa Adams mentioned that she is currently taking the PR Campaigns Class which is a Capstone class for a Public Relations Major. The LSU Staff Senate has been chosen as her team’s client for this semester. Her group will be working with Staff Senators to gain a stronger social media presence, filling vacancies on the senate and planning some events to recognize staff, since they often do not receive the recognition they should. She announced that next week, her team would like to hold two focus groups with Staff Senators to get their perspective on motivations to become a senator, the manner in which a senator learned about the organization, and any recommendations to fill vacancies. The two sessions will be held on Wednesday, February 22, 2017, at 5:30 p.m. and Thursday, February 23, 2017, at 1:00 p.m. They really need your input and everyone was asked to please attend one of the sessions mentioned. The sessions should last no longer than about 45 minutes to an hour. The place will be determined and announced.  Marissa circulated a signup sheet for participation.

     

    Senator Elizabeth Poret mentioned that the group would like to do more research by hosting these focus groups and possibly through surveys to expand ways for better outreach to other people on campus. We would like to know what information staff would like to see from the Staff Senate. We are also working on another Staff Appreciation Event for a Baseball Game on May 16, 2017, against Northwestern University. The PR Campaign Team is looking at Staff Senate’s Social Media and promotional marketing items. Marissa mentioned that they are researching a table banner with designs and prices. They will be sure to receive approval for any designs through Strategic Communications and Trademark Licensing. President-Elect Michelle Lowery stated that the Marketing Committee has shared LSU Staff Senates’ Logos for designing purposes as well as the image gallery offered by Strategic Communications.    

     

    Q: Where will the focus sessions be held?

     

    A: They are looking into reserving a room in the Union for about 10-12 people per session.

     

    Q: What is the duration of the sessions?

     

    A:  No longer than 45 minutes to one hour.

     

    President Truitt is excited that they are working with Staff Senate on this project and he thanked Marissa Adams for speaking with the full Senate today.

     

    PRESIDENT’S REPORT 

    President Truitt announced that he has updated his shared spreadsheet through Microsoft Office 365, “One Drive”, with his attended meetings, to keep the full Senate informed throughout the month.

     

    President Truitt shared that on January 19, he had a great meeting with Member-at-Large Aaron Cherry and Senator Nathan Lemoine regarding the Staff Benefits, Policies and Development Committee planning of a new spring event for a New Staff Reception for the evening employees at LSU.

     

    President Truitt shared that on January 23, he was invited to attend a meeting with Kathe Jones with the Fire Emergency Training Institute (FETI). She has expressed an interest in joining the Staff Senate. She also offered an opportunity for the full Senate to tour FETI, possibly even hosting one of our general meetings there. The facility is impressive with a lot of things going on there.

     

    On January 25, he was unable to attend the Administrative Process Improvement Committee (APIC) meeting but Senator Doug Villien did attend. Senator Villien recapped that during this meeting, the Committee focused on communication and the communication breakdown that occurs on campus; from upper administration, to the boots-on-the ground and how the information is disseminated on campus. M. E. Hart from Information Technology Services and former Staff Senator attended the meeting as well.  She offered some suggestions on how to better communicate information and perhaps develop more of a comprehensive university calendar that really displays more of what is happening on campus, rather than each individual unit having separate calendars. Her vision includes something that can be a little more centralized for employees.    

     

    On January 25, he was unable to attend the Strategic Plan Professional Development Committee Meeting but there was another meeting scheduled on February 1, that he was able to attend. The committee is in its final phases of making recommendations with regards to the new Strategic Plan. They have come up with a finalized name and the mission and vision statement. There is one more meeting scheduled. It is really nice to see the many synergies between faculty and staff focusing on the quality enhancement for all employees. We do have to keep in mind that while we draft these documents, they are all recommendations to those who are finalizing the actual Strategic Plan. It was great to be in the room with people who are really hoping that these ideas can be implemented in the future.

     

    On January 26, he was unable to attend the Council of Staff Advisors to the Board of Supervisors meeting that was held.

     

    On January 27, he was unable to the Board of Supervisors meeting which is the first one he has missed in two years. Past-President Tammy Millican announced that the Board established a post-baccalaureate certificate in Library Science at LSU.  They also reviewed the Campus Master Plan. They were excited to see the recommendation to demolish Middleton Library. One thing that Past-President Millican found interesting is that we have never really seen how the implementation of OneLSU can be effective for a campus.  However, at LSU Eunice, their enrollment has been increasing, and with their dining facilities last updated in 1970 and because of our business with Chartwell’s, they were willing to go in and completely remodel their dining area. The plan is to charge each student $85 dollars a semester for this; however they will get $85 worth of food. The Board also approved some coach’s salaries. LSU is also looking at some Rail Line crossings that we are going to get fixed.

     

    On January 31, he attended the President’s Breakfast. President Alexander hosted an open forum as we begin the semester. Updates were provided along with key administrators presenting on new initiatives. Strategic Communications will be working with LSU Athletics to develop a new branding promotional campaign. It was also reported that enrollment was holding steady. There has not been a major drop in enrollment from year to date. Past-President Tammy Millican announced that LSU will be working with 160over90 which is a marketing company that helps with branding. The company did not start out marketing higher education but one of their clients is the American Eagle Company who sells jeans. There was nun who graduated from an all-girls college who went to their firm and said that the way they marketed the jeans to sell to teenagers, she wanted them to do that for her college. About 30% of their work now is in higher education and if you view some of their advertisements, it does not even compare to what we have right now. Truitt mentioned that their experiences have been working with universities who have major national brands with Athletics and Flagship type institutions with strong academics and then leveraging those two things but not ignoring one or the other or not letting one lead the other.

     

    President Trey Truitt announced that there has been a request from the Office of Research and Economic Development regarding the establishment of a staff award. The meeting was originally scheduled on February 1 but was rescheduled for this afternoon. He looks forward to this conversation about a new staff recognition opportunity.  

     

    On February 3, the Executive Committee met to prepare for the February Staff Senate meeting.

     

    STANDING COMMITTEES 

    President Truitt requested that standing committee updates be provided. 

     

    Staff Benefits, Policies & Development 

    Member-at-Large Aaron Cherry reported that the committee met on February 6. There was a discussion regarding the New Staff Reception for the evening shift employees which has been scheduled on Tuesday, March 21, 2017, from 5:30 p.m. – 7:00 p.m. in the Shirley Plakidas Reception Room in the LSU Student Union Theater next to the Box Office. Thanks to the wonderful partnership with LSU Auxiliary Services. The committee has received a new hire list from Human Resource Management which is being reviewed and sent to the various departments to identify those employees who work the evening shift. As most of the invitations will be sent out electronically, we plan on sending out paper invitations as well to help those who may not receive electronically.

     

    Cherry also met with Provost Koubek during his open office hours recently. There was an LSU staff member who came from Appalachian State who reached out regarding service leave for university employees. He is interested in bringing this benefit to LSU. As Cherry discussed with Provost Koubek, he realizes that there may be some very large hurdles with that benefit being implemented. Provost Koubek is scheduled to have lunch with the Staff Senate Executive Committee next month and we will follow-up with him about this. There was also a discussion regarding waiving admission standards for employees who would like to participate in the Tuition Exemption Program. This would be very similar to LSU’s Plus25 program that existed a while ago. This is something that Senator Ramon Lopez worked on for a while. Provost Koubek was 100% on board with this idea. This would be something that could be pushed through relatively easily. He can think of 4 employees right now who would take advantage of the opportunity. Senator Jon DeRoche asked if that would be for both undergraduate and graduate degrees. Cherry is not sure but he was specifically asking for undergraduate. He is not sure how that policy would be implemented. He knows that Provost Koubek was going to approach Vice Provost for Academic Programs and Support Programs, Dr. Matt Lee about the proposition. DeRoche mentioned that may be something to look into because many staff members have their undergraduate degrees. Senator Ashley Thibodeaux mentioned that some graduate programs are so decentralized that provided you have earned an undergraduate degree, even if you don’t have the GPA or GRE, departments are able to work with an individual for admission. Cherry mentioned that there was mention of coming in as an undergraduate on a probationary basis and to stay in the tuition exemption program, the student has to stay above a 2.5 GPA, he believes. They also discussed setting this up with a set curriculum of general education classes, or even instituting a mentorship program which he feels would be very beneficial to a large portion of the staff.  

     

    President Trey Truitt asked if the Campus Federal Credit Union will be present as a vendor for the March 21, New Staff Reception. Senator Jennifer Gomez mentioned that the committee plans to invite the same vendors who participated with the fall New Staff Reception as well.

     

    SPECIAL AD-HOC COMMITTEES 

    President Truitt requested special ad-hoc committee updates be provided.

     

    Marketing 

    Senator Elizabeth Poret announced that the Staff Senate Apparel will be here soon. Melonie Milton, Staff Senate Administrative Coordinator, announced that the order is scheduled to ship on Friday, February 17, to arrive by Monday, February 20.  Melonie will coordinate with everyone to receive.

     

    President-Elect Michelle Lowery announced that they have also discussed doing a tour of the Gymnastics Facility after the April 19, Staff Senate General Meeting. We will need to work with Gymnastics which she thinks the PR Campaigns Class (Markam) will be doing. This will be similar to what the Staff Senate did a couple of years ago with holding the meeting at the facility with a tour afterwards. The tour will be open to all staff members as well as the meeting which we will need to be heavily publicized.

     

    Scholarship 

    Senator Jade Ethridge mentioned that she has yet to hear back from Ellen Block with Student Aid & Scholarships regarding the spring scholarship recipients, so she will reach out to her again. The online order and payment form with the LSU Foundation is moving forward for this semester’s candy gram sale. The spring candy gram sale will be held on April 5 for students and faculty, which fall immediately prior to spring break and overlap with Student Worker Appreciation Week.  The staff sale will be held on April 12, immediately prior to Easter. The committee is working on the deadline date for ordering in March.

     

    Volunteer 

    Senator Jennifer Springstead announced that she has been attending meetings regarding commencement. There have been discussion of making commencement more of a festive atmosphere. The ceremonies will still take place all on one day. They will be implementing a 1 year, 2 year and 3 year plan. The Committee will be looking at what we can do now, and 3 years from now.

     

    LIAISON COMMITTEES 

    President Truitt asked that liaison committee updates be provided. 

     

    Diversity Action Team

    Senator Hector Rios mentioned that he has not done a lot of reporting in the past but he has been attending the different opportunities. He attended Ava Duvernay’s film screening of “13th“, which is a documentary about mapping the road from slavery to mass incarceration on January 23 at the Law Center. This documentary is also available on Netflix. He encouraged everyone to see it. There was also a panel discussion held after the screening. He also recommended an Oscar nominated film called “Moonlight” which was also a great film.

     

    Rios has also been attending the Chat & Chew Lecture Series. These lectures take place every month with various topics during lunch. The last lecture discussed transgender students in the classroom with was presented by Dr. Elaine Maccio.  There were some resources listed in the liaison report included in the meeting packet. Rios encouraged everyone to take advantage of the opportunities to learn more about diversity on campus. President Trey Truitt mentioned that if there are any events happening on campus to please forward that information to the Staff Senate so that can be shared accordingly.

     

    Faculty Senate 

    Secretary Barbara Reonas reported that she and Senator Barrett Linam attended the Faculty Senate meeting on January 19. President Kevin Cope gave his address which was included in the liaison report as part of the meeting packet. University Recreation spoke about the Tiger’s Den Youth Summer Programs. Staff can receive an early registration discount advantage. Also, the LSUnited meeting was held on January 23. She is interested to hear what came out of that meeting regarding those who are in the optional retirement plan. There was a brief presentation to give updates and reminders about protocol and procedures with regards to administration of federal accommodations for students with disabilities in the classroom.  There was a rather spirited discussion regarding LSU 360, which is a new database used by faculty for digital measures, to place their vitae and any kind of professional activities into the system and it will populate other areas like Workday, and departmental websites. The system is customizable by department. It seemed that the faculty were pretty resistant at first to migrating to this new system, as it’s time-consuming. The most interesting resolution was Resolution 16-13 regarding live captive mascots and LSU. This was the second and final reading. Dr. Baker with the Veterinary School came to the meeting and spoke in support of maintaining a live tiger presence on campus and shared the anticipated timeline. The resolution passed, although Dr. Baker gave a great argument on some of the points that were raised. Despite the objections presented via the resolution, the plan is moving forward with improvements to the habitat having begun, with anticipated completion in August. The Vet School is looking for a rescued tiger and LSU is looking into being declared a sanctuary. That will hopefully open up a greater pool of candidates as well. The tiger will be between the ages of 2-5 years old. Dr. Baker was wonderful and it is encouraging to see that we have such an advocate on our campus. The Faculty Senate also passed a new name for the Grievance Committee. The resolution regarding the Professor Watch list was postponed. There was also a resolution to return the fall, spring and summer course designations to the catalog that passed.  The resolution regarding By-Law changes for the Coalition on Intercollegiate Athletics was postponed.

     

    University Planning Council 

    President Trey Truitt announced there was a University Planning Council meeting held on January 31. The liaison report was included in the meeting packet. Former Senator Julie Perkins is still representing the Staff Senate on this committee. The report is pretty self-explanatory and highlights a lot of LSU’s Strategic Plan and gives some information as we move forward. President Truitt will discuss this information with the Long Range Review and Planning Committee for future discussions. 

     

    OLD BUSINESS: 

    Staff Senate Budget 

    President Trey Truitt gave a report on the updated balance sheet for the Staff Senate accounts. A copy was included in the February Meeting Packet.

     

    He reported the following:

    Bursar Account (Gift Fund) - $249.22

     

    LSU Foundation Accounts:

    Fee Support Scholarship - $14,823.02

    Holiday on Campus Support Fund - $141.99

    Scholarship Award - $4,493.09

    Support Fund – $230.33

    State Account (Operating Budget) $5,934.19

     

    Total Budget: $25,871.84

     

    The Executive Committee is anticipating some larger expenses as we move forward in preparation for the spring appreciation event with LSU Baseball. Treasurer Kayla Kucharchuk is reviewing the Staff Senate’s budget for a budget amount with which we feel comfortable spending on that event. We should anticipate spending about $3,000 based on what we spent last year. We may be doing a similar type t-shirt along with some other expenses.

     

    Staff Senate Gift Fund 

    President Trey Truitt encouraged senators to contribute to the Gift Fund. Voluntary contributions are $10 per year, per senator.

     

    NEW BUSINESS: 

    Staff Senate Election Timeline

     

    President Trey Truitt announced that we are gearing up for the Staff Senate General Elections which will be held soon. The timeline and some additional information was included in this month’s meeting packet. He asked for everyone to be mindful of the timeline. For those whose terms are expiring, he encouraged you to nominate yourself to stay involved. This election will fill expiring seats and the vacancies that currently exist. If you know of someone who may be interested, please encourage them to get involved. Staff members who have completed at least one year of service, are employed at least 75% effort, and are interested in being elected to the Staff Senate should file as a candidate by completing and submitting the form no later than March 17. If you would like to nominate a fellow staff member, please complete the form as well and submit by March 17. The new Senators will be announced April 17, and will be invited to attend the June meeting. Their term will begin July 1. This information will go out electronically in a broadcast message on March 3 and voting will take place electronically through Qualtrics. For those who may not receive electronic communications, a paper call and ballot can be distributed. This will also be posted on the website, and announced through social media. The Executive Officer elections will begin in April and be finalized in May.

     

    Staff Senate Constitution & Bylaws Updates

     

    President-Elect Michelle Lowery mentioned that during the first Staff Senate meeting this year in July, there was a discussion regarding changes needed within the Constitution and Bylaws. With the flooding and everything that has happened, the discussion has not transpired but in preparation for the general elections, we need to take another look at the Constitution and Bylaws. With any Constitutional changes, we need to have a vote of the staff population to approve those changes. There is one proposed change for the Constitution and the Executive Committee would like to discuss the changes recommended back in July with the full Senate before it goes for a staff vote.  The proposed change reads as follows:

     

    Committee members will be released from normal work duties (without loss of pay or other benefits) to attend official Executive, Standing, or Ad Hoc, and University Committee meetings, and meetings with liaison groups dealing with items of concern to LSU and state employees.

     

    This is not necessarily a needed edit, but if the full Senate feels it is essential, we can include the proposed change with this year’s election materials online. If amendments are approved, we will need to change the date it was amended, and who the President was at that time.

     

    President-Elect Lowery referenced Bylaw changes, which include proposals of removing “campus mail” from two sections and updating the section’s verbiage of officer elections voting by “secret ballot”, which can now be done online. An additional proposal includes adding social media to methods of advertising. These changes are very minimal, but are more reflective of today’s online method for election items. President Truitt mentioned that we will move forward with the hopes of getting this done electronically via email with a goal of the proposals appearing on our ballot in March. President-Elect Lowery announced that all senators will receive an email with a document attached with the changes with a link for voting on Tigerlink.

     

    ANNOUNCEMENTS:

     

    Student Government has been working with the library to open educational resources, and because of that, the LSU Library has made a $20,000 commitment to complete registrations for faculty, staff and students for the Wall Street Journal. The University would then offer the New York Times and the Wall Street Journal, but U.S.A. Today would no longer be available. President-Elect Lowery asked if we would like the idea of online format, as the Reveille will be moving to the same format.

     

    Past-President Tammy Millican announced that the University Council on Gender Equity will partner with the Women’s Center and the Office of Diversity to bring back the popular Closing the Gaps Panel Series for the spring semester. The series will kick off on Friday, February 17, with Women in Politics at 11:30 a.m., with lunch provided, in the McKernan Auditorium at the LSU Law Center.  The registration information was sent out and can be made online. There are two more scheduled this spring.

     

    Past-President Tammy Millican also announced that there will be a Campus Master Plan Forum held tomorrow, February 16, at 4:00 p.m.at the Memorial Tower. The draft Master Plan will be released and reviewed. Much of the focus centers on transportation, parking and buildings. At the end of the presentation, through visual reality technology, you will be able to put on goggles to see actual pictures of future renditions of certain areas on campus.

     

    Senator Jennifer Springstead mentioned that Facilities is also working on physical addresses for every building on campus. Every building will have one or two addresses affiliated with it. By April 30, there will be a physical address for every building on campus. This will help with emergency services as well as directions when trying to locate a building.

     

    Senator Jennifer Gomez announced that Nicole Byer’s comedy act will be held at the Union Theater on March 15. She has a show on MTV called Loosely Exactly Nicole. They are working with the Women’s Center to host a reception afterwards. Tickets are on sale with faculty and staff discounts.

     

    Gomez also announced that the Langston Hughes Project, which is a celebration of African American History with a combination of spoken word, jazz, imagery and Harlem renaissance age will be held on March 22. This performance is brought to life by the extraordinary talents of the Ron McCurdy Quartet. They are offering group rates if anyone knows of a school group or a class of friends who would be interested in attending. There is also a student rate, faculty and staff rate, and a senior citizen rate for tickets.

     

    Senator Rachel Henry announced that the LSU Graduation Fair will be held on February 22 and 23, in the 2nd floor event room at Barnes & Noble at LSU from 10:00 a.m. – 5:00 p.m. This is a one-stop-shop for students who are graduating with ordering their cap and gown and ordering their LSU ring among some other things. There was some discussion about some miscommunication out on campus. Senator Henry asked to please forward that to her so she can get that corrected. President-Elect Lowery asked that this information be sent to Member-at-Large Aaron Cherry who is scheduled to graduate this spring.

     

    Senator Rachel Henry also announced the She Geaux’s Women’s Leadership is having another networking session next month on March 16, at 6:00 p.m. at the Capital Park Museum Downtown. They are going to discuss “She Geaux’s Makes History” and they will be looking at women in Louisiana who have made a big impact on our history and how we can use their examples to make our own impact.

     

    Senator Hector Rios asked if there was a fund that supports professional development as he was approached by a staff member. President Truitt mentioned that there is not a general fund across the board to help with this cost for staff members. At one time, a division of student life had some funding for special conference efforts but this sounds like an excellent new fundraising opportunity. Millican mentioned that UCGE is looking into this as well.

     

    Rios also announced that Information Technology Services will have a new Chief Technology Officer, Ann Maria Andreas, who will start March 1. She already has a plan in place for LSU.

     

    Staff Senator Birthdays 

    President Trey Truitt announced that Senator Igor Matkovic celebrated his birthday on February 12th. “Happy Birthday!”

     

    MOTION TO ADJOURN – With there being no more business, Senator Jake Henry moved to adjourn.  The motion, seconded by Senator Jennifer Springstead carried.  The meeting adjourned after noon.

     

    Barbara Reonas, Secretary

     

    BR/mm