STAFF SENATE MEETING MINUTES

    January 20, 2016

                                                               

    President Tammy Millican presided over the January 20, 2016, Staff Senate meeting held at the LSU Student Union in Career Center Classroom (256J) at 10:30 a.m.

     

    ATTENDANCE

    Senators                                                       

    Executive/Administrator/ Manager           

     
    Service/Maintenance

    P - Matkovic, Igor (’17)

    Pr - Cherry, Aaron (‘17)

     
    Professional/Non-Faculty

    P - Craddock, Jacquelyn (’16)

    A - Hale, Robert (’16)

    P - Hart, M.E. (’16)

    P - Hendricks, Kendra (’16)

    P - Perkins, Julie (’16)

    P - DeRoche, Jon (’17)

    Pr - Godfrey, Nikki (’17)

    P - Kucharchuk, Kayla (’17)

    P - Lopez, Ramon (’17)

    P - Lowery, Michelle (’17)

    P - Millican, Tammy (’17)

    A - Nunes, Daniel (’17)

    P - Reonas, Barbara (’17)

    A - Spurlock, Maggi (’17)

    P - Steib, Summer (’17)

    P - Truitt, Trey (’17)

    Pr - Villien, Douglas (’17)

    Pr- Dufrene, Robert (’18)

    Pr - Eldredge, George (’18)

    Pr - Gomez, Jennifer (’18)

    P - Ortiz, Shelly (’18)

    P - Poret, Elizabeth (’18)

    P - Springstead, Jennifer (’18)

    P - Waguespack, Darcy (’18)

     
    Skilled Crafts

    P - Adedeji, Funmilayo (’16)

    P - Owens, Kevin (’18)

     

    Technical/Paraprofessional

    P - Corbitt, Brent (’17)

     

    Clerical/Secretarial

    P - Arnold, Nancy (’16)

     

    A - Indicates Absent               

    P - Indicates Present

    Pr - Indicates Proxy

     
     
    Guests:

    Mary Stebbing, Finance & Administration

    Patricia Mitchen, Human Resource Management

    Sheri Thompson, Office of the Chief Information Officer

    Brian Nichols, Associate Vice President for Administration and Technology & CIO

    Brian Ainsworth, Campus Federal Credit Union

    Roxane Berthelot, Campus Federal Credit Union

    Casey Coughlin, Campus Federal Credit Union

    Megan Stone, Student Media

    Jesse Downs, Olinde Career Center

    Dereck Rovaris, Vice Provost and Chief Diversity Officer, Office of Diversity

    Kim Way, NBBJ

    Megha Sinah, NBBJ

    Roger Husser, PDC

    George Mathey, DLM

    Dennis Brandon. NBBJ

    Art Lidsky, DLM

     

    CALL TO ORDER

    The meeting was called to order by President Tammy Millican at 10:30 a.m.

     

    ATTENDANCE

    There was a quorum with six proxies noted.

     

    PLEDGE OF ALLEGIANCE

    Senator Kendra Hendricks led the Pledge of Allegiance.

     

    APPROVAL OF THE MINUTES – November 18, 2015, Staff Senate Meetings

    A motion to accept the minutes was made by Senator Shelly Ortiz. The motion, seconded by President-Elect Trey Truitt, carried.

     

    APPROVAL OF THE MINUTES – December 16, 2015, Staff Senate Meetings

    A motion to accept the minutes was made by Member-at-Large Kayla Kucharchuk. The motion, seconded by Senator Kendra Hendricks, carried.

     

    PRESIDENT’S REPORT

    President Millican reported that on January 6, she attended the Administrative Process Improvement Committee meeting. They are in the process of updating the website and are looking for new issues or concerns to work on this semester. She encouraged anyone with an issue or ideas to streamline processes to go to www.lsu.edu/apic, to submit, so the committee can begin to work on them.  They are going to be looking at campus communications next. 

     

    On January 12, the Executive Committee met to plan for today’s meeting and set the agenda. There is an agenda item that will be discussed later during the meeting.

     

    On January 14, she attended the Campus Communicators Meeting.

     

    On January 15, she was honored to be invited to speak to Senator Ramon Lopez’s new group of non-traditional students that he has created.   

     

    GUEST SPEAKER - Jesse Downs, Olinde Career Center

    President Tammy Millican introduced Jesse Downs who is the Director of the LSU Olinde Career Center. She was with the university for about nine years before accepting her new position as director of the Olinde Career Center in 2015. She was invited to speak with us today to discuss available services provided for staff.

     

    Downs mentioned that pretty much what is available for students is also available for staff. The Career Center is a centralized unit that serves all students at all levels and faculty, staff and alumni. The Center also serves community members, but that is not publicized as much as they must focus on their primary audience. She said there is a fee for a community member.

     

    They have a range of career services for staff which include career decision making, and this allows any staff member to come in for one-on-one counseling to discuss a possible career change. They can also prepare a person for a job search or help with correspondence and resume critiques, interview preparation and practice and have discussions about networking and professional dress.     

     

    Staff members have access to the Career Fairs, which includes a Career Expo in the fall and the spring. The next one is scheduled on February 4 in the Maddox Fieldhouse. The companies who have registered are listed on the Career Center website. They also hold about 18 events over the course of the year. Some of the events are specific to a certain industry, such as an interview day for those interested in working in the construction or engineering industry. 

     

    As a staff member, you also have access to Careers2Geaux. An individual account can be created that allows a person to see available jobs or pass information on to students they manage. She said they also have an on-campus recruiting program which is primarily for students who will be graduating and need an entry level position. Their office focuses on the broad spectrum of career development needs and they interact with staff on all levels confidentially. She encouraged staff to contact the Career Center directly to schedule an appointment, and there is also an online chat feature on their website that can be used to schedule appointments.

     

    President-Elect Trey Truitt mentioned that if staff members have children planning on attending college soon who need to have a conversation on career preparedness, they can utilize their services too. They do meet with students who are interested in attending LSU to discuss different majors and with high school students who have completed career development testing. Downs mentioned that their goal is to provide services to students, staff and employers.  She said that they also offer professional development opportunities and career assessments to campus departments for their student workers and graduate assistants.

     

    GUEST SPEAKER - Brian Nichols, Associate Vice President for Administration and Information Technology/Chief Information Officer

    President Tammy Millican introduced Brian Nichols, Associate Vice President for Administration and Information Technology/Chief Information Officer. He has also been on the steering committee for LSU Workday which is scheduled to be implemented on campus by July 2016. As the date gets closer, they are sharing update information with as many campus stakeholders as possible. He is joined today by Sheri Thompson, Assistant Director in the Office of the CIO, Mary Stebbing, Director for Business Operations Planning and Review in the Office of Finance and Administration and Patricia Mitchen, Director of Training for HRM.

     

    Brian Nichols began the presentation by explaining that Workday is a Cloud based system. He mentioned the current Mainframe, currently on-site, will be moved off-site and maintained by an outside group once Workday is implemented. Several institutions already using Workday include University of Texas at Austin, Yale and Ohio State. He will be discussing where they are in the process and what to expect after July 1, 2016.

     

    One of the reason the university is moving to Workday is that a lot of our processes are manual and it is very hard with the environment that we have now to do any type of update. There is a need to modernize the existing legacy system that relies on antiquated technology. The current processes rely on too much paperwork and the legacy system is not sustainable and limits LSU’s ability to take advantage of emerging technologies to meet the expectations of stakeholders.

     

    Nichols mentioned that the primary goal of this project is to rapidly deploy the Workday solution for financial management and human capital management, including recruitment and large data analytics in support of LSU’s financial accounting and human capital management processes. In doing so, the university seeks to implement an enterprise solution that is a human capital management and financial management solution that includes payroll processing; fund accounting functionality in accordance with Governmental Accounting Standards Board (GASB) regulations; and comprehensive analytics included. The solution will allow the LSU community to advance the goals and objectives of LSU2015.

     

    For a sustainable solution requiring neither an expensive infrastructure nor expensive, complex upgrades. LSU has determined that a unified, single version, multi-tenant software as a service, as defined by Gartner, is the best path forward for enterprise systems replacement-a single, unified solution across all business functions.  LSU understands first-hand (i.e., existing systems are unified) and quite clearly the benefits of this strategy and intends to continue moving it forward.

     

    He said that Workday is a modern solution that positions LSU to take advantage of emerging technologies and meets the expectations of stakeholders teaching, learning, living, and managing in a twenty-first century world.  (e.g., designed for the cloud, global, natively mobile, configurable, collaborative, workflow-driven, and accessible from the user’s device of choice). It is a secure solution that safeguards LSU’s information, protects the privacy of LSU citizens, and ensures compliance with security-oriented laws, auditing programs, and the highest industry standards (e.g., US-EU Safe Harbor, ISO 27001, and current SOC 1 and SOC 2 reports under the SSA.E16 standard) and that it facilitates rapid deployment with an aggressive implementation timeline.

     

    Nichols mentioned that some of the project’s guiding principles are transparency, inclusion, and consensus, Input will be taken seriously, but adoption cannot be promised. There will be timely implementation and they are committed to the new system and redesigned business processes.  The Project Team is empowered to make immediate decisions during design and configuration sessions.  They are adhering to the governance model and identified minimal requirements. Requirements where the Initial functionality will include features that are required to replace/decommission the existing Human Resource and financial management systems and additional features beyond baseline will be considered if within time and budget. LSU will implement business practices and procedures as delivered by the software vendor, even when it means changing our current business processes, unless there are significant and compelling reasons to do otherwise.

     

    Sustainability of the technology and workforce means LSU will take full advantage of the training opportunities available as part of the implementation to develop and empower the LSU workforce. Flexibility and adaptability means that LSU will not customize the software, and will avoid using third-party point solutions whenever possible, unless the third party point solution is a preferred partner of the enterprise system vendor. System of Record means the new enterprise system will be the official, authoritative data source for employee and financial information. 

     

    Nichols mentioned some of the key benefits of Workday will include signature routing that is automated. It provides employees with direct access to resources they expect, such as benefits, time off requests, which will document real time leave, and the ability to deposit payroll into up to 3 different bank account. It offers reporting that is easy to use, granular, and exportable to Excel and gives flexibility for units to delegate certain tasks. He also mentioned that the nine-digit account numbers and object codes will be replaced with work tags where key words can be used for better identification. There will be direct access which empowers the individual and the terminology differs greatly.

     

    Q: Will Workday be able to provide all documents signed, approved and tracked electronically?

    A: Yes, they are working through that now and more information will be shared soon.

     

    Nichols mentioned some of the Workday navigation basics which are Logging into Workday will be validated by SSO or Single Sign-On using myLSU credentials. The simplest way to log out of Workday is to close the browser. There will be Worklets which provide access to groups of related tasks and are used to organize tasks and reports by functional areas.  He presented Workday in action where he showed the group some of what the Worklets look like as this will be a default landing page. These Worklets (icons) will appear as it pertains to an individual’s role. There will be some flexibility to move those around as well. Some of the benefits are you will have the ability to view benefit elections and change your benefits online with regards to dependents, beneficiaries and retirement savings. So this will eliminate a lot of paper. There will be a Time off Request Worklet where you can view your time off, see your time off balance. You will be able to request time off or do a time off correction, if needed. There will be a calendar that will be used where you will highlight the day you need to take off and click on it and it is pretty much all done. Your leave information will be posted on the left side of the calendar as well.

     

    Q: As a Manager, are they able to see staff leave information?

    A: There will be an icon that you can access to view leave balances. Also, if an employee does not have a leave balance, they will not be able to request that time off. The Manager can also submit leave on behalf of the employee, if needed.

     

    Nichols mentioned that payment elections, an employee will be able to view their pay slips, timesheets, total compensation, historical activity pay, merit statement history, bonus and one-time payments, and tax documents. An employee will also be able to set withholding elections and payment elections. He mentioned with reporting there is variety of bars and graphs for different ways to view data. Workday has well over a thousand types of reports to use which will based on an employee’s role. Anything that is blue and highlighted, an employee will be able to access for further information. There is also a filter ability before exporting to Excel.

     

    Nichols mentioned End User Training where there will be blended training. There will be a lot of opportunities through several different means to receive training on Workday. There will also be online guides. Human Resource Management’s goal is to give a diversity of delivery methods as some people may learn differently. There will be different ways offered for employees to access the training. It will be tailored to the employee’s role in the system. Some will be classroom training and videos will be online. There will be a central depository for all of this information and in addition to that, they will be included in the Worklets, such as a Help feature. They hope to make it as easy as possible for people to access. The timeline was mentioned and they will be offering the bulk of the training in May and June due to implementation in July. They are testing through April and there will also be a software update soon. They want to offer training closer to implementation, so people will remember what they learned.

     

    Q: What is the Rollout Plan for time clock checking in and out for Non-Professional staff and will it be required for all Non-Professional staff?

    A: There is a team working on it as a pilot for functionality, He is aware that there is still some dialogue going on about this and there will be more information soon. No, it will not be required for classified staff.

     

    Q: Will this be rolled out just to the Baton Rouge Campus or system-wide?

    A: Every one of the campuses will go live in July 2016, except the LSU Health Systems as they have their own system but later down the line they might move to this system depending on their budget situation.

     

    Q: Will the students have to access Workday as Mainframe replacement was mentioned?

    A: Not so much for the Finance and Human Resource functions and they are evaluating what they have out there for Workday as a design partner, In the future. Yes, Mainframe will still be used to track student academic progress. Hopefully by 2018, we will be able to utilize Workday for that, but that is very aggressive and costly.

     

    Q: So when Workday goes live in July 2016, we will still have access to Mainframe for student records and historical data but the GLS and HR functions will be disabled?

    A: Employees will need access to historical data, but how an employee will have access is still being discussed.

     

    Q: The training will begin in early, mid or late May?

    A: There will be a combination of group training, to start to prepare employees for their role and to show them specific functionality. They will begin classroom training probably in May, but an exact date has not been scheduled yet.

     

    Brain thanked the Staff Senate for the opportunity to share this information today. Sheri also mentioned that if anyone has any additional questions, please visit http://www.lsu.edu/wdfeedback. There is a survey function to fill out and someone will get back in touch with you.

     

    President Millican thanked them for the information and encouraged Senators to share this information with their colleagues and constituents.

     

    STANDING COMMITTEES

    President Millican requested that committee updates be provided.

     

    Staff Benefits, Policies and Development

    There is nothing to report at this time.

     

    SPECIAL AD-HOC COMMITTEES

    President Millican requested committee updates be provided.

     

    Marketing

    President-Elect Truitt reported that the committee met on January 13. The committee is in the final process of ordering the apparel items. He has heard back from the vendor and each Senator who is ordering will receive an invoice for the exact amount owed, including tax and shared shipping costs, so we can collect the funds before placing the order.

     

    LIAISON COMMITTEES

    President Millican asked that liaison committee updates be provided.

     

    Campus Communicators

    President Millican announced that she attended the Campus Communicators meeting on January 14. The CARE Group that reviews cases of students who may be struggling with issues or need help and offer assistance. Kevin Scott with LSU Police and Jennie Stewart with the Dean of Students spoke. This conversation brought up the topic of what is available for staff and faculty who need assistance and Scott said that there is not a lot available at this time.  There is a small Employee Assistance Program that is offered to faculty and staff, and there was discussion that the new University Ombuds position could possibly be used for this purpose. Millican mentioned that she continues to push for this position on campus to help with staff needs.  It was also discussed at the meeting the importance of reaching out to the average Louisiana citizen to let them know what we are doing in research at LSU that affects them on a day-to-day basis. In an effort to do this, they have contacted all colleges and departments and created some Fact Sheets and a website to share this information. There is also a section for staff and faculty accolades at www.lsu.edu/accolades.  They have asked for us to send staff accolades to them and Millican feels this would be a great way to promote students, faculty and staff here at LSU. Millican will forward some of the Fact Sheets to the full Senate and she encouraged everyone to visit the website. The Fact Sheets will be very helpful when we go down to visit with the Legislature to talk about why we need funding. She mentioned that Governor Edwards goal is to get us back to a 50/50 funding model for higher education.

     

    Vice Provost Dereck Rovaris mentioned that the Ombuds position is in the queue to be advertised. They were going to post it last semester but needed to work out some details. He expects to have the position online by the summer and will keep us updated.     

     

    OLD BUSINESS:

    Staff Senate Gift Fund (Reminder to Please Contribute at the Meeting)

     

    President Millican encouraged senators to contribute to the Gift Fund. Voluntary contributions are $10 per year, per senator.

     

    The guidelines for giving are:

    ·      Death - send flowers ($50) upon death of a current senator or former senator, and for current senator’s immediate family members.

    ·      Wedding - appropriate gift, cost not to exceed $30 (current senators).

    ·      Babies - send flowers or gift - $30 (current senators).

    ·      Retirement – send an acknowledgement for current senators as well as former senators.

     

    Please make checks payable to LSU and memo the Staff Senate Gift Fund.

     

    NEW BUSINESS:

    Upcoming Meetings with the Provost

     

    President Millican announced that she has been approached by Provost Koubek who is interested in meeting with the Executive Committee and speaking to the full Senate in February. The Executive Committee discussed some topic items, but wanted to open the topic to the full Senate. One of the goals he has mentioned is an effort to make LSU one of the best places to work in Louisiana. He is also interested in the issues and concerns that staff are facing every day.

     

    As the Executive Committee discussed, there is not a formalized training program for employees. A lot of it is done through grassroots effort, which may not be a good opportunity for personal development. There is little opportunity for conferences and travel for staff as travel dollars are cut from the budget. The Executive Committee would also like to give him an update of where we are on the Staff Senate’s Strategic Plan.  Senator Summer Steib will be working with Member-at-Large Kayla Kucharchuk and the Long Range Review and Planning Committee to draft a quick Fact Sheet of the progress we have made, so it can be presented to the Provost. She encouraged everyone to think about this and email her to give thoughts, suggestions and/ or ideas of how to make LSU the best place to work in the state. Provost Koubek has been very great to work with and he is open to helping staff.

     

    Vice Provost Dereck Rovaris mentioned that Provost Rick Koubek is more than happy and willing to work with the Staff Senate. One of the things that Provost Koubek is talking about extensively is the one unified campus. In other words, we are not faculty, we’re not staff, we’re not students but we are working together for everyone. Rovaris said the Staff Senate has the attention of Provost Koubek and he is a person of action.

     

    Vice Provost Dereck Rovaris mentioned that last night the Office of Diversity recognized Ms. Winnie Netters as the first recipient of the Unsung Hero Award. They decided it was time to recognize an employee on campus. They would like to recognize more employees in the future, so he asked that everyone be on the lookout for someone that should be nominated as the next Unsung Hero.  

     

    President Millican mentioned that Ms. Winnie Netters was the first recipient of the Staff Senate’s Chancellor Service Spotlight Awards in November 2010. She said Ms. Winnie is truly the first face most people see when they enter campus and is an ambassador for LSU.  

     

    Staff Senate Budget

    Treasurer Lowery circulated an updated balance sheet for the Staff Senate accounts. She reported:

     

    Bursar Account (Gift Fund) - $185.35

     

    LSU Foundation Accounts:

    Fee Support Scholarship - $13,174.46

    Holiday on Campus Support Fund - $1, 316.81 

    Scholarship Award - $4,084.98

    Support Fund – $140.93

    State Account (Operating Budget) $4,467.31

     

    Total Budget: $23,369.84

     

    The Staff Senate Executive Committee discussed the availability of funds for spring events. Treasurer Lowery suggested that Committee Chairs discuss possible projects with their committees and submit a budget request, if needed, for any upcoming events for the rest of the year.

     

    President Millican mentioned that the Executive Committee has discussed hosting a Past-President’s Luncheon and that this year is the 40th Anniversary of the Staff Senate. She said there was a desire to tie them together and turn it into something or an appreciation of some. Thank you Senator Kendra Hendricks for announcing that this year is our 40th Anniversary. Also, if you feel that there is something that we need to purchase to help with our function, please let us know. We do want to spend these funds wisely. 

     

    ANNOUNCEMENTS:

    Staff Senator Birthdays

     

    President-Elect Trey Truitt announced that President Tammy Millican celebrated her birthday on January 5. “Happy Birthday.”

     

    President Millican announced that Past-President Julie Perkins celebrated her birthday on January 7. Senator Daniel Nunes celebrated his birthday on January 12. Senator Robert Dufrene celebrated his birthday on January 15. Senator Summer Steib will celebrate her birthday on January 21. Secretary Barbara Reonas will celebrate her birthday on January 27. “Happy Birthday.”

     

    President Tammy Millican announced that she met with Senator Daniel Nunes last week and that unfortunately he has to step down and resign from his seat on Staff Senate due to some things going on for him. She said he is still very much a friend of the Senate and will continue to help this organization any way possible. Senator Nunes did say that it was an honor and privilege to work with everyone on the Staff Senate.

     

    GUEST SPEAKERS - Kim Way, Dennis Brandon and Megha Sinah with NBBJ, Roger Husser with PDC, George Mathey with DLM and Art Lidsky with DLM

    President Tammy Millican introduced representatives with NBBJ, the firm who was chosen to work on the comprehensive and strategic campus master plan. LSU will be working with them for the next 15 months or so in coming up with a vision for future physical development of the campus and that everyone should be involved in the process. There are going to be a lot of meetings and discussions during the spring and fall while everyone is on campus. She said they really want to be inclusive and transparent in all that they are doing with the campus master plan. This week is kick off week, so NBBJ and their team have been meeting with a tremendous amount of groups on campus. They would like to discuss where they are in the process and get Staff Senate thoughts and feedback as well today.

     

    Kim Way introduced himself as a principle with NBBJ and the Project Manager for this effort. He said this is their kick off week and they have had some really great discussions so far. They have a very complex team of consultants and most of them are here this week. They will be all over campus this and engaged in many meetings with the deans, faculty and staff. They will be visiting the campus every other month or so and open house events will be held. They really would like to get Staff Senate’s feedback. He said there will also be a website for the Master Plan that is currently in the process of being completed and this will give them the ability to push more information out to a broader campus community, receive communication and provide an opportunity for more interaction with stakeholders. He said this is an 18 month process and the first phase is about data gathering and looking at the long term needs of the university. In May, they will come back with big picture strategies to look at where LSU is planning to be in 10 years. Further ideas will be discussed and there will be a chance for further feedback. NBBJ will work throughout the summer to develop some options based on the feedback they receive from the big picture strategies. They will come back in September with some physical strategies and recommendations with more visuals for people to review. Kim Way would like to have an open dialogue about what we may think of as our workplace and what are the experiences we experience, whether they are good or bad. He asked that staff members think of their workplace in the broadest context and also asked how they would view the campus Master Plan being successful in addressing their workplace needs?

     

    Senator Jennifer Springstead mentioned with the Master Plan, she is hoping to see a layout that will help with the flow of traffic and pedestrians as well as develop in keep in our requirements for buildings. To keep at a set of standards. Senator Brent Corbitt mentioned that some of the equipment that Facility Services has to work on requires feats of engineering from the crew. Some of it seems very ridiculous since it can be as simply as designing something like a mounting bracket to hold motor coming out of an air handler. There is no uniformity at all. It’s like we have to come up with ways to function at times. Lighting is an issue to change light bulbs in some of the newer buildings where you would have to build scaffolding just to get to the socket. Kim mentioned that the Master Plan is comprehensive and strategic, so they may be able to address some structural issues. The outcome of the Master Plan would be to set up processes and guidelines which needs to happen. Senator Shelly Ortiz mentioned maintenance on old buildings is an issue as well as some of the cost to fix certain things is very expensive and it seems that we just keep using band aides to fix problems. She works in Pleasant Hall which is at the top of the deferred maintenance list for a new heating and air conditioning system which is going to cost millions to replace as the would have to take off the roof to replace it. They periodically have outages which create rodent and infestation problems. There is mold and the basement floods. Kim mentioned that as part of the Master Plan, there is a company called Site Lines who has already been working on campus and there are going to do a detailed building assessment for a series of buildings that have been specified which includes all the academic buildings. And out of that, they will receive specific issues and they will be able to prioritize how to tackle maintenance over a period of time. The key word is to prioritize because they know there are major issues. If we hope to get this much funding and we get ten times more, we would still have limited funding which is how big the issue is but what this effort will do for us is understand what the conditions are and what the priorities so those can be addressed.

     

    Kim Way urged staff to think about their workplace and how they can make it better. Senator Elizabeth Poret mentioned that they do not have an elevator in her building at Old Forestry, which is slated to be torn down, but her department will be there for another year and a half until the construction of the College of Engineering building is complete. Senator Jacquelyn Craddock mentioned the possibility of taking inventory of different units on campus that are like minded and need to be together for students. She is in University College and programs that are under her department are scattered across campus, just because they were put where space was available at the time. She said they are usually housed within the colleges, but student support services and McNair are outside of University College’s building. She said that even counseling is located in two different buildings. Craddock mentioned the need for an academic support center next to the Center for Academic Success which would be helpful as students could come through the Care System or take care of academic needs-not just social issues or behavioral code issues. There has been discussion in the past of moving to more of a centralized are, such as the Union.  Treasurer Michelle Lowery mentioned that some of that has happened with the Dean of Student Office and the Career Center moving to the Union. She said it would great to have some of the Student Life offices move to the Union too. She said Enrollment Management is in Pleasant Hall, so it would be nice to have those related services more centralized since they are currently very scattered.

     

    President-Elect Trey Truitt mentioned that it would be great to have more classroom space and larger classrooms, so that we could offer more eligibility to take high demand classes. He said it seems to be a very big issue with students. He mentioned that safety is also an issue that deeply concerns him. He thinks about the bomb threat and the chaos that ensued trying to evacuate the campus. He said there is no clear plan in place with the infrastructure we have currently. He said that as we grow, more pedestrians are crossing major roads like Nicholson, so some type of cross walkway or overpass would be helpful, especially on game day. It could become a gateway into campus as well. He mentioned the new Foundation Center, a Nutrition Center for athletes, additional residential life facilities and the possibility of a tram as part of the Nicholson Gateway Project. Pedestrian traffic was looked at and considered when the Easy Street Project was happening about 10 years ago, but it just seems to have gotten worst over time. As the campus grows, there is much more traffic influx.

     

    Senator Springstead mentioned that there is not a direct route into campus. Kim Way said they do have a nationally renowned transportation consultant team that is not just looking at how cars move through campus, but are also looking at a mobility plan for the campus which encompasses transit, cars, parking and pedestrian movement. He said safety is always a top priority and they do plan on meeting with the city. She said the roundabouts that were installed are wonderful.

     

    Senator Nancy Arnold mentioned that there also needs to be a plan for bicycle and skate board traffic that also uses the streets on campus. She said there has been some bike lanes installed by the South Gate as part of a street realignment that will be a start to a system. There is also a plan to remove street parking from the campus at some point.  

     

    President Tammy Millican mentioned that LSU needs some type of facility where events can be held in an area where parking is not an issue. She said there is really not a space on campus where everyone can be brought together or events can be held and that it would be nice to have a multi-purpose facility. Kim mentioned that it is a model that other universities are utilizing. The food deserts on campus are an issue too, as there are some places where there is nowhere to get something to eat in a reasonable amount of time. They are working with the group that is also working on the Nicholson Gateway Project to create a comprehensive 10 year dining plan to address that issue. Senator Summer Steib mentioned that diversity is one the flagship tenants right now, and that she would like to see LSU moving beyond that into inclusion and cultural competency. She said she is really looking at where there are some leadership gaps on campus and how we systemically and strategically work to close those gaps to ensure that when our students graduate, they are cognizant of these issues and they know how to close those gaps that they are going to face too.  

     

    There was mention of the younger generation who will be coming to LSU in the years to come and what their needs may be when they arrive on campus. There will be lots of things that could change in just 10 years and how does LSU deal with those changes? As the university deals with things that have accumulated over the years, which are all very important, how does it try to get ahead in the long term as everything changes?  Senator Springstead mentioned that as we discuss traffic, just getting across campus can be very intimidating and moving people around is very difficult. Sometimes, meetings across campus are faster to walk to instead of driving, even though some can be great distances away. There is an LSU application and a Transit application which shows where the shuttles are located, but there is not a unified application that can tell you where you are and the quickest way to get to your destination. She said it would be helpful to have kiosks placed around campus to help with that or have an application developed to improve it. NBBJ shared that LSU is in the process of developing an application that creates a common GPS system of the campus.

     

    Senator Summer Steib mentioned that when there is a large group on campus or a big event is scheduled, the university’s Wi-Fi seems to be overloaded, because so many people are online and using their portable devices. She asked if there is a plan in place that addresses these demands for students, faculty, staff and guests on campus. Kim Way mentioned that he recently heard an interesting statistic- there are 3300 Wi-Fi access points internal to the campus, but some areas are not able to get access on campus.

     

    Senator Kendra Hendricks mentioned sustainability efforts and that if we all used the same type of light bulbs, we could save money or more green-related space ideas. President-Elect Trey Truitt mentioned that as we build new building we need to have a mindset on the cost factor in every building. As we hope to have more LEED certified buildings or spaces, we need to use more green standards as a practice. The campus design standards as you look at most of the projects meet or exceed the certification, but there seems to a big cost for that certification and the value is in creating efficient buildings. He said most architects try to meet that challenge.

     

    Past-President Julie Perkins mentioned that the interdisciplinary nature, where it seems most of our students are heading as far as their studies, as well as our external funding which is heavily dependent on being able to bring various units to work together on projects. It seems to her that we would want to get away from the College of Engineering of the College of Science and go to more of a free flowing environment where faculty, staff and students are in one building or within a logical distance and being able to work together easily. Additionally, we are doing more public/private partnerships and are not necessarily prepared for that with the way we are currently structured, so looking for ways to engage some of those external partners could help us be less dependent on state funding. Senator Shelly Ortiz mentioned that as we discuss growing, moving out and building more building to increase square footage, we must remember that the facilities maintenance budget is not increasing and new construction means more buildings to maintain. She said that one thing that must be considered is how does LSU maintain what is currently has as it continues to grow. Senator Jon DeRoche mentioned that a one key lock mechanism would be most helpful, as many people walk around with about 20 keys to access certain buildings. 

     

    President Tammy Millican thanked the representatives with NBBJ for coming to speak with the full Senate. She encouraged Senators once the website is live to give more input to help with the Campus Master Planning effort.     

     

    MOTION TO ADJOURN – With there being no more business, President-Elect Trey Truitt moved to adjourn.  The motion, seconded by Treasurer Michelle Lowery, carried.  The meeting adjourned before noon.

     

    Barbara Reonas, Secretary

    BR/mm