February 13, 2017

LSU College of Science (CoS) Bylaws

Drafted by the CoS Policy Committee

  

These Bylaws are intended to facilitate governance of the College of Science (hereinafter called “the College”) and are consistent with LSU administrative procedures.  Bylaws are separate from College Policy Statements. The College Bylaws provide a framework within which College policies and procedures can be implemented. The College is subject to the Bylaws and Regulations of the LSU Board of Supervisors, the LSU Permanent Memoranda (PM) and the LSU Policy Statements (PS).

 

Article I: Mission and Aims

The mission and aims of the College:

 Mission statement: To advance science within the state, nation and beyond through teaching, research and service.

 

A.  Raison d’être

The central mission of the College is the pursuit of free and ethical intellectual inquiry in the natural sciences and mathematics, encompassing the domains of Biological Sciences, Chemistry, Geology and Geophysics, Mathematics, and Physics and Astronomy.  This inquiry engages with the worldwide scientific community, builds upon past achievements, and forges new directions; it is guided by curiosity, creativity, and the desire to improve the human condition.

 

B.  Graduate program

Members of the College Graduate Faculty mentor graduate students in the highest scientific and ethical standards of scholarship, research, and pedagogy.  Faculty advisors nurture each student as an individual.  They guide their students toward becoming experts in an area of inquiry, culminating in a thesis or dissertation of original research, disseminating their research through publication in peer-reviewed journals and presentations at scientific conferences and training their students to become competitive in the work force and productive in society.  The College and its Departments actively recruit high-quality students nationally and worldwide and provide competitive circumstances and opportunities that will attract the best students.

 

C. Undergraduate program

The College Faculty is dedicated to providing the highest quality of education to its undergraduate students.  It prepares them to think critically about science and to contribute to society, and it trains them to be competitive in the workforce and in the pursuit of higher education.  Undergraduate education encompasses fundamental knowledge, computational and laboratory experience, participation in real research projects and communication skills.  The College recruits top-quality students from Louisiana, the nation, and the world, and it makes a special effort to provide incentives for some of the nation’s most outstanding students to enroll in the College.  The College provides advising that is tailored to the individual student’s needs and goals.

 

D.  Service

As a taxpayer-supported entity, the College serves the Louisiana community by educating our students in the natural sciences.  It prepares people to engage in science in an intelligent and productive way and to contribute to the workforce in industry, government, and academia.  The College reaches out to educate the public regarding its activities and issues of science and public affairs.

 

E.   Engagement

The College and its faculty actively seek financial support from internal and external sources such as, but not limited to, local, federal, and international entities to support scientific and pedagogical endeavors.

 

F.   Incentive and rewards

The College seeks to provide the most stimulating environment for the fulfillment of its mission.  This includes continual pursuit of improvements to the infrastructure and programs that enhance the research and educational experience.  The College rewards faculty members, administrators, staff, and students who make exceptional contributions to the mission of the College and distinguish themselves in their fields.

 

G. Human connection

The College recognizes the enriching nature of the diversity of human experience, culture, and thought, and seeks to promote the positive influence of humanity and its variety of ethnicities and cultures on its scientific and educational mission.

 

Article II: Organization of the College of Science

 

A. Academic department structure

The College of Science consists of five academic departments: Biological Sciences, Chemistry, Geology & Geophysics, Mathematics, and Physics & Astronomy; and the Museum of Natural Science.

The responsibilities of department chairs are enumerated in PS-50 (section D.8).

A.1. The chair of each department will be appointed for a three-to-five year term. The chair must be a full professor.  A faculty member may serve as chair for more than one term but not more than three terms, and in any case for no more than 9 consecutive years. The chair of a department is chosen by the Dean in consultation with the department.  The department recommends to the Dean a person or ordered list of persons based on a faculty-wide discussion and election process.  This departmental process should require each faculty member who wishes to stand for election to submit a statement of candidacy and to answer questions from the faculty in a forum open to the department. For voting rights of faculty and part-time academic staff, see C.2 below.

A.2. Like other LSU personnel, chairs will undergo an annual review process (as mandated by PM-35 and PS-36, and as reaffirmed by PS-111). Each year, the chair will prepare and promulgate a report on the progress and plans of his or her department, and will invite comments on the report from all faculty of the department. At least every other year, the dean will solicit input from all faculty in the department, typically using a survey, after receiving the chair’s annual report. For a new chair, the dean will evaluate the chair during or soon after completion of the first year. With the approval of the dean, the tenured faculty of a department may adopt additional or alternative means of providing faculty input to the dean, particularly in a year when the renewal of the chair’s appointment is under consideration. In drawing conclusions, the dean will give due consideration to the degree of representativeness of faculty opinions that are obtained, and also to the importance and merits of minority views. The dean will guard the right of each individual faculty member to keep his or her input confidential. The Dean’s review, including a summary of the results of observations and opinions of the faculty that have been collected, will be shared with the chair in an individual meeting and with the department at a meeting of the faculty. If the chair will depart the position in less than a year, the dean need not solicit input from the departmental faculty as described above.

B. Dean

PS-50 (section D.7) enumerates numerous responsibilities (labeled a through v) of the dean of any college at LSU. In addition to these responsibilities (and continuing with PS-50’s labeling system), the Dean of the College of Science should:

 

w. Oversee College facilities and work with departments to administer instrumentation and services.

x. Do whatever is practicable to increase the effectiveness and impact of the College, and thereby enhance the prestige of LSU.

y. Review the allocation of the merit portion of salary raises to faculty recommended by department chairs with regard to fairness.

 

z. Review the allocation and award of endowed chairs and professorships within a department with regard to fairness according to productivity and to appropriateness with respect to the donor’s wishes. See also PS-7.

 

aa. Upon appointment of a newly selected endowed chair and for those endowed chairs already appointed, provide guidance to that endowed chair holder with respect to expectations, duties, service, and other issues and activities as commensurate with the highly prestigious position.

 

B.1. Evaluation of the Dean

The Dean’s performance will be reviewed each year according to the procedures established by the    University and covered in PS-111.

 

B.2. Associate Deans

When an Associate Dean position is vacated, or when a new Associate Dean position is established, the Dean will appoint the chair and members of a search committee. The chair will be a full professor tenured in the College, and the committee membership will include a member of each department, along with others (e.g. College staff) as appropriate. The search committee will seek input from all appropriate College constituencies. It will submit to the Dean a list of acceptable candidates. The report will be advisory to the Dean, who ultimately makes the appointment.

Each year, performance reviews of the Associate Deans will be done by the Dean.

 

C. The Faculty of the College

 

C.1. The “Faculty of Colleges and Schools” is defined in the Regulations of the LSU Board of Supervisors, section 1-2.3.a.

 

C.2. The voting rights of the faculty and of the part-time academic staff of the College are explained in the Regulations of the LSU Board of Supervisors, section 1-2.3.a.

 

C.3. Rules on meetings of the faculty of the College and the percent of members required to constitute a quorum are given in the Regulations of the LSU Board of Supervisors, section 1-2.3.c-d.

 

C.4. Duties of the faculty of the College are stated in the Regulations of the LSU Board of Supervisors, section 1-2.3.b. The responsibilities and concerns of the faculty of the University are enumerated in PS-50, section A.

 

C.5. Faculty personnel policies include:

C.5.a. Rights and responsibilities of the academic staff: Bylaws of the LSU Board of Supervisors, Article VIII.

C.5.b. Appointments, promotions, and tenure: Regulations of the LSU Board of Supervisors, Chapter II.

C.5.c. Leave policies: Regulations of the LSU Board of Supervisors, Chapter III; PM-20; and PS-12.

C.5.d. Ranks, provisions, and policies governing appointments and promotions of the academic staff: PM-23.

C.5.e. Review of Faculty Ranks: PM-35

C.5.f. Tenure-track and tenured faculty: Appointments, reappointments, promotions, tenure, annual reviews, and enhancement of job performance: PS-36-T; and stop-the-clock policies: PS-59.

C.5.g. Initial appointments, reappointments, annual reviews, and promotion for faculty other than tenure-track and tenured: PS 36-NT

C.5.h. Sexual harassment: PS-73.

C.5.i. Dismissal for cause for faculty: PS-104.

C.5.j. Campus implementation procedure: PM-35, PS-109.

C.5.k. Consultation with Faculty in certain reviews of administrative performance: PS-111.

C.5.l. Faculty Senate Grievance Committee.

 

C.6. Policies on compensation include:

C.6.a. Compensation limitations: PM-3.

C.6.b. Outside employment: PM-11.

C.6.c. Additional compensation limitations: PS-43.

C.6.d. Overtime policy: PS-61.

 

C.7. Policies on equal opportunity: PM-55, PS-1.

 

C.8. Faculty Grievances: Faculty Senate Grievance Committee (additional information in Bylaws of the Faculty Senate). A faculty member in the College with a grievance may appeal first for a review by Chair, Dean or appropriate Vice-Chancellor before contacting the Faculty Senate Grievance Committee.

 

D. Students of the College

D.1. Policies relevant to students and teaching include:

D.1.a. Student Absence from Class: PS-22.

D.1.b. Minimum Class Size: PS-37.

D.1.c. Student Grading: PS-44.

D.1.d. Courses and Curricula: PS-45.

D.1.e. Notice Upon Death of Student: PS-63.

D.1.f. Preparation of Teaching Assistants: PS-85.

D.1.g. Sexual Harassment of Students: PS-95.

D.1.h. Academic Calendar: PS-117.

D.1.i. Grade Appeals: General Catalog, the chapter on “Regulations.”

D.1.j. Code of Student Conduct

 

E. Standing College Committees

The College shall have the following standing committees, which shall perform the functions assigned to them by these Bylaws and any other functions as determined by the Dean and/or the Policy Committee to facilitate the functioning of the College. Fifty percent of the membership of a committee shall constitute a quorum. Committees shall keep minutes of each meeting, and shall report to the Dean as directed.

E.1. Policy Committee

E.1.a. Membership and Meetings: This committee consists of two tenured and/or tenure-track faculty members from each department within the College. The two members serve two-year staggered terms. If a vacancy occurs, a special election will be held in that department to fill the vacancy. Members will be elected within each of the departments in the late spring or early fall. The Policy Committee chair, typically in their second year of committee service, is determined by vote of the members of the committee and serves for a term of 1 year. The chair communicates with the Dean. The chair and/or the Dean shall call meetings at their discretion. Meetings shall follow Roberts’ Rules of Order (Newly Revised, 2000) and all committee members have full voting rights.

E.1.b. Charge: The Policy Committee advises the Dean of the College of Science on procedures of policy. The committee also determines allocations of seats to the Faculty Senate from the CoS. An algorithm has been adopted by the Policy Committee to determine the allocation of senators for each department. Faculty Senators will be elected in the spring following the guidelines of the Constitution and Bylaws of the LSU Faculty Senate.

E.2 Promotion and Tenure Committee

E.2.a. Membership and Meetings: This committee consists of one full professor from each department within the College, selected by vote of the faculty of the department. The Dean chooses a chair and co-chair of the Promotion and Tenure (PT) Committee early in the semester for that year. The PT committee is required to meet one time per year with an additional second meeting if there is an ‘off cycle’ PT case to be considered. Meetings are held late in the fall to review all cases for tenure and/or promotion across the College and run 1 – 3 half days, depending on the number of cases to be considered. The departmental recommendations and votes for all faculty under review for promotion and tenure will be considered and evaluated by this committee.   The role of the chair of the committee is to work with the Dean’s office to ensure that the PT packets are available in a timely fashion for review by the committee and that the logistics of the meeting place and time are set, to communicate with the committee members on time-place-general guidelines of presentations, to run the meeting including passing out and collecting ballots (numbered, but anonymous) and to take notes for consultation with the Dean. The role of the co-chair is to take notes of discussions at the meeting, to keep track of the ballots and count them with the chair at the end of the meeting. Both the chair and co-chair consult with the Dean in a post-meeting discussion.

E.2.b. Charge: The Promotion and Tenure Committee is formally advisory to the Dean. Following the college meeting among departmental representatives, the chair and co-chair of the committee meet with the Dean. The Dean receives the votes, takes discussions under advisement and uses that information and the department’s recommendations in formulating his/her official evaluations. The Dean passes this information forward.

 E.3 Undergraduate Awards, Scholarship, and Honors Committee

 E.3.a. Membership and Meetings: One member from each department in the College serves on this committee together with members from the College advising staff. Members are nominated by the Department Chairs and appointed by the Dean for a two-year term that is staggered among the departmental representatives.    It is recommended that each member of the college committee also be a member of the respective departmental awards/scholarships committee. The committee meets once in the spring semester with additional meetings as needed. The Assistant Dean organizes and chairs the meeting, records votes and communicates results to the students, to the departments and other stakeholders.

 E.3.b. Charge: The committee selects the recipients of College honors and scholarships. This includes awards for the outstanding students in the College, to be given at the Choppin Honors Convocation.

 E.4 Courses & Curricula Committee

 E.4.a. Membership and Meetings: One member from each department in the College serves on this committee.  Members are nominated by the Department Chairs and appointed by the Dean for a two-year term that is staggered among the departmental representatives.  It is recommended that the college committee representative from each department also be a member of the respective departmental curriculum committee. Meetings are occasional and are requested as proposals are submitted to change courses, curricula, concentrations, and minors.

 E.4.b. Charge: This committee ensures that the curricula for the various lines of study within the College retain a carefully conceived philosophy of education, promote a healthy symbiotic relationship between the departments, and remain in line with the mission and scope of the College. Accordingly, the committee will also encourage student participation in interdisciplinary research by facilitating the cross-listing of independent research credit courses across diverse disciplines (e.g., cross-listing between Geology & Geophysics and Art & Design).

 E.5 Teaching Awards Committee

 E.5.a. Membership and Meetings: One member from each department in the College serves on this committee, and the Dean of the College can appoint up to three additional members. Members are nominated by the Department Chairs and appointed by the Dean for a two-year term that is staggered among the departmental representatives.   Members should include previous award winners as well as those with appropriate credentials, and it is recommended that at least half of the members of the committee shall be past teaching-award winners. Meetings occur in the spring in preparation for the teaching awards ceremony. For other awards, the Dean or Chair of the committee call meetings as needed.

 E.5.b. Charge: The committee shall make recommendations to the Dean regarding teaching awards.

E.6 Distinguished Dissertation/Non-tenured Faculty Research Award Committee

 E.6.a. Membership and Meetings: One member from each department in the College serves on this committee.  Members are nominated by the Department Chairs and appointed by the Dean for a two-year term that is staggered among the departmental representatives.  Meetings are called as needed and occur in the spring in preparation for the award’s ceremony.

 E.6.b. Charge: The committee selects the winners of the Distinguished Dissertation and Non-Tenured Faculty Research Awards in the College.

E.7 Pre-medical/Pre-dental Review Committee

 E.7.a. Membership and Meetings: Members are appointed by the College Office of Pre-Health Programs in consultation with the affiliated departments of the College.  Members serve three-year terms that are staggered among the departmental membership. The committee evaluates students applying to enter in August.

 E.7.b. Charge: The committee reviews applicants to medical and dental schools and makes admission recommendations to the programs to which students have applied. Student files are evaluated in advance of meetings.

E.8. Residential College Advisory Committee

 E.8.a. Membership and Meetings: The committee consists of three faculty members who serve one-year terms that rotate among the various departments in the College.  Members are nominated by the Department Chairs and appointed by the Dean. It is recommended that the college committee includes individuals who teach cohort sections for the Science Residential College (SRC) and/or who are interested in co-curricular programming. Meetings are occasional as called by the SRC Rector.

 E.8.b. Charge: The committee has the responsibility to coordinate co-curricular activities and participate when possible.

E.9 Diversity Committee

 E.9.a. Membership and Meetings: Two members from each department in the College serves on this committee, and the Dean of the College can appoint up to three additional members. Members are nominated by the Department Chairs and appointed by the Dean for a two-year term that is staggered among the departmental representatives.  Meetings are generally held twice a semester. A Chair of the committee will be selected by the committee from among those members serving in the second year of their term.

E.9.b. Charge: Members are (a) to advocate for and promote diversity at the graduate, postdoctoral, faculty and staff levels in the College of Science of Louisiana State University, (b) to serve as an advisory group to the Dean of the College of Science and, as appropriate, to other members of the administration, including Deans, Provosts, and President in areas related to diversity, and (c) to recommend measures to increase diversity at every level in each of the College’s departments in keeping with PS 55 and PS 1.

 

 F. Ad Hoc Committees of the College

These committees are developed as needed and might not have representation from all departments in the College. Ad hoc committees can be developed at the discretion of the Dean and/or CPC as needed to fulfill specific purposes of the College. They shall be approved by the Policy Committee. Each committee must have an expiration date.

The committees, their charges, their memberships and their expiration dates must be listed on the College of Science website.

 

G. Procedures for Changing Standing Committees

Standing committees can be created, terminated, or modified by a two-thirds affirmative vote of the College Policy Committee.

 

H. Procedures for changing Ad Hoc Committees

Ad hoc committees can be created and dissolved by will of the Dean. It is recommended that the Dean seek guidance of the College Policy Committee on these matters.

I. College Representation in the University

The College regularly selects representatives to several long-standing University committees and offices, and does, on occasion, select College representatives for ad-hoc University committees. For the ad-hoc University committees, the Dean selects representatives in accordance with the needs of that committee. Several of the long-standing University committees and offices typically have selection procedures that involve the CPC.

I.1 Faculty Senate representatives

Based on the number of faculty members in the College of Science, the College is entitled to one faculty senator for every twenty-five faculty members.

  • Each faculty senator serves a three-year term, and the terms of the senators within the College are staggered.
  • Every department in the College must have at least one senator and the additional senators within the College are allocated to departments proportional to the numbers of faculty members in each department. The numbers of senators in each department is determined in accordance with the following algorithm: “Given a pool of N senate seats, start by giving one seat to each department.  Then for the remaining seats, assign them sequentially by giving the next seat to the department for which (Size / Seats) is highest.  After each allocation, recalculate the ratio and then continue to the next seat”.
  • During the spring semester the CPC will initiate the process of selecting faculty senators whose terms are expiring. The CPC will determine the total number of faculty senators that can be allocated to the College based on faculty numbers, and determine the numbers and distribution of the faculty senators according to the algorithm.
  • During the spring semester each department with an open faculty senator seat will hold an election for their faculty senator representative(s).
  • The CPC will forward the results of the departmental elections to the Faculty Senate President during the spring semester.

 

I.2. Graduate Council representatives

The CPC is responsible for nominating a College representative to the Graduate Council, an advisory panel to the Dean of the Graduate School. The College representative is appointed for a five-year term (staggered between the College members) and must have a rank of Professor. To replace a Graduate Council member whose term is expiring the procedure is as follows:

  • During the spring semester the CPC will request from the chair of each department in the College, nominees to be considered for this position.
  • The CPC will review the nominees and make a recommendation of one of the nominees to the Dean who makes the ultimate selection of the candidate.

 

I.3. University Review and Assessment Council (URAC) representatives

The College representative is appointed for a three-year term.

 

Article III: Grievances

The department chairs have the responsibility to address grievances within their own departments. Should a situation arise where this is not possible, the grievance is communicated to the College.  

For the grievances that fall outside of PS-48, the Dean has the responsibility to act according to University policies. Evidence of a resolution to the grievance must be made in writing. The College Policy Committee can be consulted when necessary or when the grievances are not resolved.

The College policy for hearing grievances does not aim to supplant existing mechanisms of student- initiated grievances registered through the Student Advocacy and Accountability office.

 

Article IV: Amendments to Bylaws

A. Amendments to these Bylaws must go through the College Policy Committee. The CPC draws up an amended version of the Bylaws, which must be approved by a two-thirds vote of the CPC, approved by the College Faculty by a majority vote of participants, and approved by the Dean and supervising administrators. The vote will be conducted online, and the voting process will remain active for at least two weeks but no more than three weeks.  The amended Bylaws will take effect immediately upon approval.

B. The CPC will review the Bylaws at least once every three years.

 

Article V: Ratification of Bylaw

These Bylaws will become effective upon a two-thirds vote of the College Faculty, with at least 50% participation, and approval by the appropriate administrators. The vote of the College Faculty will be conducted on-line and the voting process will stay active for at least two weeks but no more than three weeks.