Student Records Requirements

Requirement Number

Requirement

R214 Create a student in Student Records with no application on file (e.g., students only auditing a course are not required to apply but must be loaded to Student Records and the course,  cross-enrollment with partnered institutions (Southern University, Baton Rouge Community College (BRCC))
R215 Allow users to have single accounts even when they are a student in one section and an instructor in another section. One user can be enrolled in many courses.
R216 Allow student records administrators to make updates (e.g., make grade changes, drop courses, add courses, etc.) to archived records that are migrated during the conversion process. When the student records administrators makes updates, automatically recompute totals and take academic action.
R217 Enable college offices and other units (e.g., Dean of Students, Academic Center for Student Athletes, etc.), to post comments on student's records.  If there is an unofficial transcript, print comments on this document.  Do not print comments on official transcripts.
R218 Enable authorized college offices and other units to view comments posted on student's records, regardless of their source.
R219 Provide error reports that inform the Office of the University Registrar about any students who are currently enrolled but missing the college and/or curriculum code from the current or future terms (when future terms have been created).
R220 Determine/capture a student's immunization status.
R221 Capture and store military service/veteran data
R222 Provide for the integrity of census date snapshots by locking out updates as needed.
R223 Allow eligible students to apply for their degree online.
R224 Create and update student holds in batch.
R225 Automatically award credit for lower level course when an undergraduate student has earned credit in the next higher level course. Examples are awarding credit for ENGL 1001 when students have credit in ENGL 2000 and awarding credit for algebra (MATH 1021) when they have credit in one of several calculus courses.  Care must be taken so that credit is not awarded when a student has already earned credit in a related course.  For example students cannot receive credit for ENGL 1001 and 1004 (the equivalent of 1001 for international students) For tracking purposes, assume credit in the lower level course when a student is currently enrolled in the higher level course.
R226 Evaluate distance learning courses that are posted to a student's record to determine if the student's academic action needs to be updated for the appropriate term. If so, the updating needs to occur automatically.
R227 Allow college-level academic action to be done programmatically.  Three colleges enforce college-level academic action (i.e., Graduate School, Business and Humanities & Social Sciences).  This is academic action that is taken only for students in the specific colleges, unlike university academic action that is determined for all students.
R228 Law School, Vet School and Grad School don't allow selected anticipated dates of graduation.
R229 Diplomas on Demand: LSU produces diplomas ahead of time so they can give their students their diplomas on stage. We need a way to pull these degree candidates into a file
R230

Provide administrators with the following information on a student's profile: 

  • Financial & Academic Information
  • Holds and Action Items
  • Deliver a Find Students report that will enable you to efficiently sort through student information.  
  • Record and track required data on international student profiles  
  • Will need to see Financial Aid, Holds
R231 Calculate load based on a student's total enrollment across multiple academic programs or levels
R232 Capture student's enrollment status as full time while participating in internships, co-op programs, study abroad programs and the National Student Exchange which allow them to "register" at LSU in order to maintain their status with the university while they are away. A special student tag is used to ensure the student's status is reported as full time to lenders, the National Student Clearinghouse, etc.
R233 Capture full time and part time status for students for a myriad of different academic time periods.
R234 Provide a way to capture hours taken as cross-enrollment and have those hours apply to the student's overall hours and enrollment status (full time, part time, etc.).
R235 Provide for the computation of full time/part time status by combining term enrollments. Needed for financial aid.
R236 Clearinghouse in the summer: We consider a student with 6 hours in the summer to be full time. We have to report them to NSLDS as half time, but they're full time to us. NSLDS considers 12 hours full time.
R237 Allow grades to be entered by faculty and the Office of the University Registrar staff by the each.
R238 Create different grading schemes by academic unit.
R239 Allow Office of University Registrar (OUR) staff to control when grade sheets are published and when grades can be submitted (for all midterm and final grades).
R240 Allow OUR and departmental staff to view outstanding grade sheets (in their purview) by course and section number.
R241 Provide grade posting in mass (e.g., from Moodle) by faculty, in addition to accepting electronic grade submission on the each.
R242 Ability to convert incomplete grades from "I" to "F" in batch for Undergraduate and Graduate students when deadline for resolving incomplete has passed (different deadline for Undergraduate vs. Graduate).
R243 Set up grade mapping policies to determine how grades from external institutions map to the grades at your institution.
R244 Establish the grade exclusion policy by putting a notation next to the failed grade after retake by the student.  The failed grade is not calculated in the regular GPA, but as a result creates 2 GPAs.  One inclusive of all attempts and the other omitting the prior attempt(s).
R245 Provide approval process for students to invoke the grade exclusion policy.
R246 Manage classes that are ineligible for grade exclusions.
R247 Prohibit students from retaking a course and excluding the grade that was earned prior to the date the student earned their initial degree.
R248 Establish approval process for grade changes. Instructor of record or department chair would initiate the process to be approved by the department, dean's office and OUR. Instructor must receive electronic notification when process is completed.
R249 Ensure groups of students taking a course can be graded on a Pass/No Credit basis while other students in the same section are graded using regular grades (e.g. Graduate Students taking ENGL 1004 or 1005 are graded on Pass/No Credit while Undergraduate Students are graded using regular letter grades).
R250 Integrate with LSU Division of Continuing Education SIS (Jenzabar) to receive student course data. Students may enroll in courses at any point in time and are given 6 to 9 months to complete them. Post course and grade to the student's term if one exists, otherwise, create a new term and add course and grade.
R251 Assign students credit in a course for which they have taken and made the appropriate score on a college entrance exam.
R252 Assign students credit in a course for which they have taken and made the appropriate score on a corresponding course credit placement exam or been awarded credit by the department.
R253 Implement a Withdrawal policy that limits the number of W grades for a particular student based on tiers as determined by credit hours earned.  W grades awarded as a result of withdrawals are not included in the below limits. 3 W grades for 0-59 credit hours earned, 3 W grades for 60-119 credit hours earned, 1 W grade for 120+ credit hours earned, Require special approval to override W grade limits. Note: It is important to note that credit earned via AP, advance standing type work is not included when determining how many hours (i.e., credits) a student has earned.
R254 Override "W" grade maximums to allow for additional "W" grades to be awarded.
R255 Exempt "W" grades awarded as the result of a resignation from counting towards the tiered counts.
R256 Limit number of times a student can schedule a course in which an "F" grade has been earned (Allow override by staff).
R257 Allow for students to expunge their record (Academic Bankruptcy). The history stays on the record and transcript, but LSU doesn't use the grades, GPA, or credits from the past. It's a do-over for a student. (Some courses aren't bankrupt like $20 test-out courses)
R258 Provide system generated four digit number each semester for blind (i.e. anonymous) grading for law school courses.
R259 Generate email to students with respective four digit number and capture in the student's profile in the case that student forgets the number. These numbers are utilized to facilitate the blind grading procedure for LAW School and new numbers must be generated every semester. Generate a list of numbers and corresponding student names.
R260 Only the instructor of record/primary instructor can submit and post grades.
R261 Instructor can change a grade after grade sheet is submitted with record of who did it at what time. They can do this up until a closing time when they can no longer edit
R262 Law School needs to control who can see grades
R263 For Law School, Anything C or better translates over as Pass. (LSU uses C-)
R264 Store hours carried and earned. (addition to credit hours). LSU does not carry hours for Pass/Fail since they don't award quality points. You still get hours earned.
R265 Ensure that colleges can calculate GPAs by defined criteria (e.g. programs of study, courses in a specific major, etc).
R266 Allow for an Inclusive GPA. Includes all courses, even the courses a student excluded, in the GPA calculation. Only calculate Inclusive GPA when students invoke the grade exclusion policy.
R267 Schedule or manually trigger post-grading processes (GPA calculation, determination of academic standing, evaluation of academic progress)
R268 Provide major field GPA. Currently calculated, but not stored. Some major GPAs include courses from other departments.
R269 Calculate universty medal. Currently done manually. Not stored as well.
R270 Create academic standing rules to evaluate students' academic performance (Dean's List criteria, Probation, Suspension, Warning). Allow OUR to adjust academic standing for multiple semesters based on incorrect standing due to a retro resignation, drop, grade change or completion of I grade.
R271 Configure class standing rules (i.e., year class).
R272 Integration to the National Student Clearinghouse.   The files consist of students that graduated in a specific term, student enrolled in the LSU Online programs, etc.
R273 Allow instructors to create grade rosters for their specific classes. 
R274 Allow transcripts to be printed (on the each or in batch).
R275 Enable transcripts to be requested by the student or OUR staff.
R276 Alow transcripts to be transmitted securely via Credential Solutions.
R277 Print LSU Seal and registrar's signature on transcripts.
R278 Print specified disciplinary notation on the LSU transcript. Note: This is not an Registrar's Office function. Dean of Students office completely controls this process and determines whether the violation displays or not (depended on level of offense).
R279 Hold transcript requests (e.g., bursar hold, disciplinary hold, hold for final grades/degree, etc.).
R280 Provide course designations to appear on the institutional academic transcript. Transcript content must be formattable and customizeable. Currently, courses that are tagged as Communication Across the Curriculum (CxC) appear on the transcript. There are a number of other types of courses (including Service Learning) that are designated on the transcript.
R281 Identify students who earn Sophomore Honors Distinction, Upper Division Honors and College Honors and allow the distinction to print on the student's transcript.
R282 Enable the OUR staff to manually enter a request to produce a transcript.
R283 LSU prints deans list, latin honors, presidents list on transcript.
R284 Student tag - Distinguished communicator award. Prints on transcript
R285 Hold transcript production for grades, graduation, etc.
R286 Produce multiple versions of the transcript (official, unofficial, law only, etc)
R287 Law would like a comment added to transcripts that mentions a withdrawal due to lack of attendance
R288 Track student learning at the institution by associating competencies with courses, students and learning outcomes. Students can earn competencies through manual assignments, course completion and learning outcomes
R289 Use learning outcomes and competencies to fulfill academic requirements
R290 Facilitate the definition, recording and tracking of course learning outcomes. Associate learning outcomes with courses so that students can earn learning outcomes through the successful completion of the course.
R291 Allow students to pursue two undergraduate degrees simultaneously and to identify one of the degree programs as primary. The primary degree flag will drive which dean's office will be able to take actions regarding the student (e.g., lift a scheduling hold).
R292 Facilitate data-driven decisions and respond to course demand via a dashboard that displays current enrollment status and key performance indicators. Consider undersubscribed courses, oversubscribed courses, and others close to each level.
R293 Create transfer articulation rules. Count transfer courses by level instead of title (e.g., If you know an external course is equal to a 2000 course, but not an exact match to an internal course, you can choose to make it equivalent to a level ex: 2)  Also, transfer credits can equal more than 1 internal course  (and vise versa (many to many, many to 1)). Transfer articulation is currently managed by Admissions.
R294 Automate the articulation of transfer coursework based on approved evaluations of transfer coursework. Currently, the Tiger Transfer Tables are provided on the web for a student to determine if a course transfers to LSU.  This is provided as a result of the above requirement.
R295 Set up the course inventory that applies to receiving credit by entering the course title. Allow credit to be assigned to student's records that meet the eligibility criteria in mass.
R296 Maintain External Course Catalogs and store specific course information for other educational institutions (other universities, colleges, high schools).
R297 All transfer credit process is manual - Law School
R298 Access data on Admissions to determine if new students who have not completed their first registration meet prereqs. (Note: Tthis ability to access course data on admissions for records process involves more than just prereq checking.)
R299 Allow credit to manually be loaded for a course that normally cannot be repeated. (i.e. Override task/function)
R300 Monitor student compliance with mystudentbody regulation (required before enrollment in second semester).
R301 Need to be able to take academic action at the university level for graduate, undergraduate and Law students
R302 Allow  student to request their FERPA preferences. An administrator has the ability to see when a student has evoked their FERPA rights and thus their directory information is confidential. Security roles, domains and security restraints should prevent anyone without a "legitimate educational interest" accessing student information. Current access is all or nothing, would like more granularity - general public or LSU community.
R303 Develop routing process when proposing new curriculum through departmental, college, and the university curriculum committees.
R304 Direct integration partner Acalog.
R305 Compute rank in class at the end of each term by college, department. Prints on transcript of Law students and doesn't on others.
R306 Create courses, sections and course equivalency groups.
R307 "Roll" courses forward from like semesters to create a foundation from which the course offering can be developed.
R308 Maintain enrollment minimum/maximums per course based on course level
R309 Allow students and staff to schedule repeatable courses.
R310 Create course assessment types (i.e. Midterm, Final Exam)
R311 Identify course tags with the Service Learning (S-L) designation.  S-L courses address a community-identified (campus, local, regional, global) need, include S-L activities that support the attainment of one or more course objectives; demonstrate a clear connection between the service activity and the course content; involve reciprocity between course and community that has the potential to result in students' increased civic awareness and engagement; involve structured student reflection on the service experience and its relation to course goals; and, involve collaboration with an appropriate community partner.  To be designated as an S-L course, the S-L activities must be with nonprofit organizations or governmental agencies, PK- 12 schools, the philanthropic arm of a for-profit organization, or other initiatives approved by the CCELL Course Designation Committee on a case-by-case basis. The experiences may not be co-op, internship, clinical practicum and other activities that are designed to meet only student learning needs.
R312 Manage course inventory
R313 Designate courses as having the honors distinction, being communication intensive, or containing a service learning component. Require appropriate approvals for these designations.
R314 Maintain data on previous versions of courses offered.
R315 Capture and maintain course section data from at least the previous 6 years.
R316 Inactivate courses not offered in 5 years.  Specify an end date for courses not offered in ten years.  That is, if a course has not been offered in 5 years, approval must be granted before it can be offered again. If a course has not been offered 10 years, it can no longer be offered.
R317 Maintain/Archive course data on courses no longer taught or offered.
R318 Publish a course offering inventory list for a specified term with realtime section availability.
R319 Provide a faceted course section and course search (i.e., academic unit, academic level, course delivery method, etc.).
R320 Restrict course attributes from public view (e.g., location, instructor, etc.).
R321 Reserve seats in specific course sections for specific populations (e.g., residential college students, honors students).
R322 Indicate the last term the course was active.
R323

Prevent department (not OUR staff) from updating specific course section data during specified time periods.  The data fields are as follows:

  • Session in which course is offered (our semesters and summer terms include short sessions.
  • Maximum number of students allowed to schedule the section.*
  • Flag that indicates the section information is available for students to view.
  • Section title if it is a special topics course.
  • Delivery Method (e.g., lecture, lab, seminar, etc.)
  • Contact hours per Delivery Method,
  • Meeting days. (8)  Meeting time.
  • Location (Building and Room Number).

* If security permits, allow some departments to update this field during the time period.

R324 Create an approval process for a department to request authorization to offer an undersubscribed course
R325 Create a routing process in which changes to published course sections can be requested and approved or denied.
R326 Identify courses that are related in subject matter.  Cannot get credit for both, only one of them. (i.e. related courses)
R327 Provide a course section dashboard that will show the percentage of course sections.
R328 Provide a course section dashboard that will show the percentage of course sections that are tagged as prime time.
R329 Facilitate academic departmental access to update course section scheduling fields, as per field security indicated by the Registrar's Office.
R330 Provide role based access to individual section fields (e.g., faculty assignment, enrollment max, location, meeting time, etc.).
R331 Allow the cross-listing of courses.
R332 Capture and store membership, status (e.g., pledge v. active member of Greek organization), leadership in student organizations (e.g., fraternities, sororities, Orientation leaders, etc.
R333 LSU has teacher loads that tracks the amount of hours teachers are working. (solve via contact hours) Law school & Main Campus have multiple instructors on a section, each with a unique number of contact hours. Split out teacher load with team taught course
R334 Assign faculty, workers and academic affiliates as instructors to courses.
R335 Designate the type of instructor (GA) because different types of instructors are restricted by hours (GA can only teach 25 hours, so block them from any more course sections)
R336 One primary instructor is a University Policy, not legacy limitation.
R337 Ability for OUR to update instructor of record at any time, including after final grade sheets are electronically published.
R338 Allow registrar staff to monitor departmental assignment of faculty to teach courses
R339 Allow instructors to display their teaching schedules.
R340 Designate an instructor's eligibility to offer instruction in content areas by academic unit and course as required for accreditation by the Southern Association of Colleges and Schools (SACS).
R341 Allow faculty who are certified to teach Communication Across the Curriculum (CxC) courses to be identified as such for a specific period of time that spans multiple academic time periods. The identification should include the type of CxC course for which the faculty member is certified. Whenever the faculty member teaches the course, automatically identify the course with the appropriate CxC course tag.
R342 Allow specific role type to be sent to our learning management system (MOODLE)
R343 Facilitate collection of course material details on the course and course section listing. Currently have syllabi in our Learning Management System (MOODLE) along with a custom Syllabus database.
R344 Integrate with Barnes and Noble bookstore to send a file of course sections that are being taught for the upcoming semesters in order for the LSU Bookstore to allow for inventory planning.
R345 Create instructional locations to facilitate course instruction scheduling.  Can include location attributes, contact information, owning department and location capacity. (i.e. Classroom, Lecture Hall or Lab)
R346 Create and maintain off-site locations for dual enrollment courses, study abroad programs, etc.   The course location may impact fees.  For example, a study abroad program in Ireland vs Italy.
R347 Create course meeting day patterns and identify (tag) meeting day pattern as a 'prime time' period. (i.e. Period that is most common for students to choose)
R348 Validate that course section meeting schedules (i.e., meeting patterns) are compliant with contact hour minimums for the course type (e.g., lecture, lab, other).
R349 Provide ability for the Office of the University Registrar's office to create the final exam schedule.
R350 Create course enrollment requisites/pre-requisites
R351 Access data on Admissions to determine if continuing students meet prerequisites.
R352 Provide interactive prerequisite checking process that prevents students from scheduling courses for which they don't have (or are currently not currently enrolled in) the pre-requisites.Must take in to account credit/data on Admissions and provide the ability to remove students from course(s) if/when the pre-requisite is not fulfilled.
R353 Prevent users from cross-listing courses that are not the same level.  For example, prevent a user from cross-listing a 2000-level course with a 4000-level course when the user creates courses or updates course data in Curriculum.
R354 Provide an integration to the Assessment and Learning in Knowledge Spaces (ALEKS) database to receive test scores.  Obtaining a satisfactory score on this exam is currently a prerequisite for Math 1550 and 1551.
R355 Ensure that students have earned 60 hours before they are permitted to schedule 4000 level courses, with the exception of some 4000-level music course that all students can take.
R356 Limit student access to courses by academic unit.  Example: Undergraduate students cannot access Law courses, etc.
R357 Track milestones/accomplishment completion (e.g. completion of core curriculum, achievement of sophomore or higher classification, completion of certification courses, dissertation, thesis, project, etc.)
R358 Define codes associated with credentials (MBA, JD).
R359 Create academic requirements that are used to determine student's eligibility in honorary societies. (i.e. Phi Beta Kappa)
R360 Ability to upload and track Bar exam results for Law School graduates
R361 Create enrollment window begin and end dates and times for a given academic period using date controls.
R362 Allow students to create multiple future terms when they are admitted.  For example, a student admitted for the spring semester, can schedule courses not only for that semester once admitted, but also for the spring intersession and summer term.  If students do not complete registration for the "admitted" semester, place a hold on any future semesters so the student cannot complete registration for those semesters.  Students in this situation must update their applications with the Admissions Office before they can complete the registrations for the future terms.
R363 If a self-advising flag is set to yes, Students can schedule without having to see an advisor. If it's set to No, they have to come in for advising before they can schedule. Departments can set and remove the flag. Some departments require advising and self-advising flags are set to no in mass.
R364 Track who changes student priorities, lifts holds on college level
R365 LSU doesn't have reserve capabilities. The closest thing to this is creating a shadow section that has the closest time and section that will then merge with the real class once the semester start based on demand.
R366 Duplicate credit overrides - controlled by college that owns student. If a student has already earned a C or better in a class and wants to take it again.
R367 LSU has a pre-requisite nomination process at the end of the term that finds all of the students that will be purged. They then notify the department and ask them to check if any students shouldn't be purged (if they're taking a pre-req right now for a next semester class, the college can take them off the purge list) The purge nomination is then run again after a certain amount of time and the purge goes through
R368 If a student resigns before registration, they call that a cancellation. If this happens, then there is no record showing that the Student was even at LSU at all for that term.
R369 Class balancing of the 1L law cohorts. Standard registration as undergraduates (with priorities)
R370 If you're a continuing student, and didn't do pre-scheduling (march-may) and open bills (in june), you will get a late fee. So there is a late registration date
R371 Some students can schedule the same course and section multiple times in the same semester. Special topic courses.
R372 Allow the Office of the University Registrar to manually cross-register students from other campuses and institutions (e.g., Southern University, Baton Rouge Community College, LSU-Alexandria, LSU-Eunice and LSU Shreveport).
R373 Provide functionality for staff to add courses/retroactively register students after the last day to add courses each term
R374 Ensure that "W" grades are automatically processed based on effective dates of add/drop transactions.
R375 Allow students to schedule and register using a mobile device.
R376 Schedule courses in mass for specific cohorts.
R377 Prevent students and staff from adding courses to students' schedules when the student has already earned a C- or higher in the course. This can be overriden with authorized approval.
R378 Provide process to monitor male students' registration with Selective Service System
R379 Allow students to see existing holds and reason for hold when creating a scheduling plan before the scheduling period.
R380 Allow international students to obtain health insurance from LSU if they do not have any. International students with F1 Visa type must present proof of insurance before paying fees.  Registration hold will be applied.
R381 Allow staff to override students into sections of courses
R382 Log the reason for override (e.g., repeat non repeatable course, time conflict, credit hour maximum, exceed F grade limit, prerequisite not met, etc.)
R383 Prevent specific student cohorts from scheduling courses for an upcoming term.  Some of these populations are visiting students, Summer Only students, scholastically dropped students who are granted special permission to enroll in the summer term.
R384 Restrict scholastically dropped students from creating future terms.
R385 Automatically delete future terms once a student is scholastically dropped.
R386 Interactively prevent students from scheduling courses when they do not meet restriction criteria, and immediately notify the students why they cannot schedule the courses.  Examples of restriction criteria are courses reserved for majors only, students  must have earned 60 hours to schedule 4000-level courses, pre-requisite or co-requisite is not met, etc.
R387 Initiate withdrawals (resignation) online and provide reasons and have the request routed to the appropriate department for approval.
R388 Backdate withdrawals within current semester or previous semester NOTE 1: withdrawal = drop of class and/or resigning from semester. NOTE 2: previous semester needs to include all prior semesters.
R389 Create and manage waitlist policies for course sections at the level of the Academic Unit (e.g., department)
R390 Log all waitlist transactions.
R391 Delete students from waitlists under the following conditions. a. At end of term, student is scholastically dropped. b. At end of term, student does not meet the prerequisite. c. Student's courses are purged for non-payment of fees. d. Student schedules a different section of a waitlisted course. Currently a batch job run at end of term
R392

Allow departments to manage waitlists for the course sections under their purview to include:

  • for one term initiate waitlisting for a course that is not normally waitlited,
  • for one term deactivate waitlisting for a course that is normally waitlisted,
  • view waitlists,
  • adjust the number of students allowed to joining the list,
  • add students to a list,
  • remove students from a list, and
  • temporarily stop students from being added to a list.
R393 Allow waitlist to be configurable as to when it starts and stops. For example, the wait list stops the night before the add/drop date as to not give student's a W when they swap the next day.
R394 Interrupt the wait list, one course at a time - prevents new students from joining the waitlist. Example: Course automatically generates a waitlist and 4 students join. The waitlist is then interupted and stops additional students from joining, but allows the 4 that had previously joined to continue moving up the list and in to the course.
R395 Allow administrators to perform overrides (pre-requisites, duplicate credit/repeats, etc.) to students on waitlists
R396 Allow students to join a maximum of three waitlists at any particular time, per term.
R397 Allow students to remove themselves from a waitlist.
R398 Enroll students in waitlisted course once seat becomes available. Communicate with students.
R399 Notify a student with reason (e.g. Adding a course would cause the student to exceed their credit hour max) they are skipped on a waitlist up to three times. When a student is skipped, he or she maintains their position on the list, but the vacant seat in the course goes to the students in the highest position on the list that is eligible to enroll. The third time a student is skipped, delete the student from the waitlist.
R400 Allow students to see their position on a waitlist, but not view the entire waitlist.
R401 Allow students to join waitlists only if they meet pre-requisites as defined for the course.
R402 Allow students to join a waitlist once the section is full, only if they are not scheduled for or on the waitlist for a different section of the course.
R403 Allow students to request that the waitlist system automatically drop a time conflicting course in order to make room for a waitlisted course if/when a seat becomes available (swap). This request can be made at the time the student joins the list, or after they are already on a list without sacrificing their position.
R404 Track number of students abandoned on all waitlists in order to track unmet demand.
R405

Enable LSU to set students course scheduling priorities based on:

  • credit hours earned plus current credit hours carried.  
  • specific student tags (e.g., veterans).
R406 Allow departments to manually add or remove students from scheduling priority groups.
R407 Set registration priority based on anticipated date of graduation
R408 Override co-requisite requirement when a student is registering to retake one half of a failed co-requisites (assuming credit has already been earned in other half of co-requisite).
R409 Provide method for advisor to apply registration hold
R410 Provide method to quickly remove registration holds for students by designated staff.
R411 Before each purge of students’ courses for non-payment, provide each college with a file of their students whose courses are about to be purged.  The college offices’ staffs contact the students and encourage them to pay fees and complete registration.
R412 Create purges (mass drops) for students who are ineligible for registered courses because they failed a requirement on a pre-requisite course
R413 Prevent certain cohorts of students(e.g. athletes,international, etc.) from changing their schedules without an advisor approval.
R414 Identify students that have been scholastically dropped from the university but allowed to enroll for a summer term.
R415 Ensure that these students and staff members are not allowed to create schedules for any terms except the summer term when the student tag is present on the record.
R416 Prohibit students from dropping the last course on their schedule. Develop routing procedure to begin resignation process for students that have a registration date, if occurring after the first day of class.
R417 Add time stamps and tracking to all drops, withdrawals, and cancellations. NOTE:  There are many more changes made to students' records that need to be logged.
R418 Provide availability of online help for registration to all users.
R419 Provide Registrar's Dashboard providing real-time information, instant information on waitlist registrations, closed courses, registration appointment distribution, configuration of course permission requirements, registration override counts and users authorizing them.
R420 Group students into cohorts manually or dynamically based on criteria in order to provide effective advising to students.
R421 Set the maximum number of credit hours students of a particular cohort can schedule.  For example, students on probation are limited to 16 hours while students not on probation are limited to 17 hours.  Enable the deans' offices and Office of the University Registrar to manually adjust students' maxima.  Once the initial scheduling period has ended, raise the maximum of students not on probation to 19 hours.
R422 Once you're open to schedule, you're open until the end. Start everyone with maximum of 17 hours, then stop the scheduling, change it to 19 hours, then open it back up. Done to prevent students from "holding" classes. If they're on probation, we don't raise their limit. If someone's reached their credit hour max, we don't touch their schedule.
R423 Limit the amount of over enrollment of a section based off room capacity of the assigned classrom.
R424 Link maximum enrollment for course sections across multiple terms. For example, summer term contains both an A and B session in which the student cannot take (1) more than 12 hours in A session, (2) six hours in B session, and (3) no more than 12 hours in A and B sessions combined.
R425 Report on student populations and gain important insights.
R426 Compare groups of students or students in a group.
R427 Establish special student cohorts using student tags Use Engagement to communicate with the cohorts. Possibly have the communication initiate off a business process that the students would need to comply with.
R428 Implement the policy for F grade overrides that requires students to obtain college approval to enroll in a class three times  in a row. Note:  If the student has failed the class, is currently enrolled in the class, and the student attempts to enroll in the same course in the next term, prevent the student from scheduling the class because the student believes he/she is currently failing the class for a second time.  It is important to note that cross-listed courses are taken into account when LSU determines how many times a student failed a course.
R429 Implement a Withdrawal policy that allows students to withdraw via self-service from all their classes except one.  Require the student to seek appropriate approval to withdraw from the last class (i.e., to complete their resignation from the University).
R430 Position students in graduate programs to make the required choice between a thesis or non-thesis.  Either choice would result in the same credentials and degree. A thesis program requires 30 hours, while a non-thesis program requires 36 hours. The degree granted is the same but has different requirements. It also impacts the 150% rule for financial aid.   If the option is to create two programs of study, the students would default to one and then have to opt-out to the other.
R431 Enable a student to designate a course to remove from his or her schedule if a waitlisted course is added to the schedule.
R432 LSU has 20 sections where they’re all in the same hour lecture. Everything then splits into 20 labs where GA (grad assistant) teaches. LSU wants the primary instructor of the lecture to be able to submit grades, not the separate GAs of each lab. (solve via instructor roles). 
R433 Grant education credentials to a student after successful completion of a program. These include associate, bachelor, masters, doctorate, professional, post baccalaureate, etc.
R435 Track last date of attendance by course section
R436 Require and capture the resignation date or the last date of attendance for the course when a student or administrative user attempts to drop the last course or attempts to resign from the university. Is this a requirement?
R437 Identify courses with course tags (e.g., humanities courses, STEM courses, specific General Education categories of courses, etc,) to make it easier to search for them and report.
R438 SPLITTING AND MERGING SECTIONS: Merge – This function moves the entire roster of a section to another section withoug having to do so one student at a time.  Split – This function allows us to move selected students from one section of a course to another section without having to do so one student at a time.