Recruiting Requirements

Requirement Number

Requirement

R99 Provide the ability to create a suspect record using minimal information, such as name, address, phone, DoB, etc. while also requiring enough information to limit the creation of duplicate records.  This suspect record will be used by the institution for someone that the institution wants to recruit to apply and ultimately admit and enroll.
R100 Ability to create multiple online inquiry forms to capture and store prospect information.
R101 Source prospects from the Free Application for Student Aid (FASFA) for recruitment.
R102 Source prospects from the National Research Center for College & University Admissions (NRCCUA) for recruitment.
R103 Capture unsolicited transcripts from Naviance (Parchment) and use them for recruiting.
R104 Capture unsolicited test scores and use these for recruiting purposes.
R105 Identify prospective students having high ACT and SAT scores.  Consider tags and cohorts.
R106 Provide the ability to attach attributes and documents to student prospects.
R107 Track a prospect's legacy status, parent data, and sibling information.
R108 Allow prospects to view programs of study and degree requirements for a college.
R109 Maintain multiple prospect addresses and telephone numbers and the ability to identify address as foreign or domestic and ability to tag cell phone number in order to distinguish for texting campaigns.
R110 Receive incoming emails and track messages as interactions on a prospect's profile.
R111 Allow prospects to select a preferred email address (e.g., home, institution).
R112 Track and monitor the number of touchpoints given to a prospect and determine from that number how many have been converted to an applicant.
R113 Identify prospective students as National Merit.  Consider tags and cohorts.
R114 Allow personnel in the call centers on campus the ability to add notes/comments to a prospect's profile in a centralized area.
R115 Transfer all data from a student prospect profile to an applicant profile once the prospects submits an application.
R116 Validate addresses against the US Postal Service rules when inputting into the system.
R117 Manage the assignment criteria to a recruiter. (Ex. LSU recruiters are assigned by Zip Code, State and/or HS Code depending on location and size of market.)
R118 Define and assign recruiting regions based on the Enrollment Planning Service (EPS)  proprietary market codes owned by the College Board.  EPS codes are used to categorize external organizations and people into geographical areas, mostly in the United States.
R119 Send real-time communications based on prospect data entered into the system.
R120 Identify campaign supporting initiatives, such as engagement items.
R121 Schedule recruiting events with multiple sessions and multiple presentations (e.g., LSU Kickoff),  implement guardrails and limits on attendance (Ex. Ability to set maximum event capacity and waitlist functionality), and move prospects around if there are openings on the waitlist.
R122 Determine and maintain a prospect's status with respect to participation in recruiting event (registered, attended, did not attend, declined).
R123 Allow parents of LSU students to register and pay for parent orientation sessions.
R124 Access recruiting event details on a mobile device.
R125 Track and monitor all communication engagements with prospects through the entire lifecycle of suspect, prospect, applicant to student.
R126 Build an itinerary based on calendar of events for campus tours, appointment with a Financial Aid counselor, housing tours, sit in on a course, tour specific departments, etc.
R127 Capture and track prospects through unique sources and third party systems (QR scanner).
R128 Maintain and track recruiting goals (out of state goals, in state goals, emerging market vs. primary market, regions, demographics) with point in time data comparison.
R129 Track contact information, notes, recruiting activities and events associated with a particular educational institution. Also, track the return on investment (ROI) of events held at that particular educational institution.
R130 Allow for overall expense tracking for campaigns, events and all recruiting functions.
R131 Evaluate campaign progress and effectiveness through analytics and email metrics.
R132 Facilitate and support the use of predictive models offered by third-party partners (e.g., Ruffalo Noel Levitz,  National Research Center for College & University Admissions - NRCCUA) to score prospects on the likeliness of submitting an application.
R133 Offer real-time reporting to accurately track demographics and assign prospects to target groups accordingly. Track migration history from one target group to another.
R134 Provide point in time reporting capability to evaluate year-by-year comparison of student prospect data.
R188 Create or load postal code sets, State and/or HS Code depending on location and size of market that you can use to define recruiting regions.
R189 Provide recruiting dashboard to include all specified recruiting tasks.
R191 Name and categorize the different type of documents that you can attach to applications.
R192 Group educational institutions including charter schools and international schools by top-level criteria (in-state, international, etc.).
R193 Create and manage educational institution profiles with counselor contact information and enrollment data.
R194 Create designations (e.g., service learning partner, tier 1) to  associate with educational institutions and external affiliations to make these institutions and affiliations easy to find and report on.
R195 Allow for an identifier that will be visible to staff members that comments are available for applicants and prospects.
R197 Route inquiries and communications requiring follow up to appropriate personnel. (Ex. Assigned Recruiter, Admissions Officer, Financial Aid Officer, etc.)
R203 Identify internal comment and notify following person (ability to add email)-LSU Admissions Tab (JStart)
R207 Associate general educational interests with a student prospect's recruitment record during the recruiting process. LSU expects to define values that are the same, or similar, to those received from third parties, such as search services or test score services.   Educational interests are less specific than programs of study and can represent a broad academic discipline, academic subjects, long-term goals and other areas of interest.  LSU expects to use these interests to inform prospective students on programs of study and to help advise student with respect to long-term career goals.
R208 Store prospects' and students' extracurriculuar activities from application and records (e.g., Theater, Lacrosse).   Extracurricular activities are currently tracked on the application and then fed to an external site so departments can see for scholarship purposes, freshman and continued students, assess fees based on Greek organizations and stored on mainframe.