To achieve the goal of modernizing the student systems at LSU and ensure that the University faculty and staff contribute to the final product, the Project Team will strive to keep lines of communication open and incorporate a level of transparency throughout the entire process. During the coming months and into an implementation phase, the team will seek input from staff members through formal meetings and focus groups. Open communication and sharing of ideas will yield a functional student system that benefits the entire University and help LSU Geaux Forward.
IT Governance Council
The IT Governance Council is made up of representives from across campus. After gathering requirements and seeking input from the campus community, they will make a recommendation to the CFO and the Provost on the direction of the project: Workday Student or RFP process.
Associate and Assistant Deans Meetings
The Project Team will be meeting with the Associate and Assistant Deans monthly for project updates.
Campus Introductory Meetings
Members of the project team, led by Tom Glenn, visited all colleges and many departments across campus to give an introduction to the project. This was an opportunity for college and department leadership to hear first hand about the student system modernization project and to give feedback and requirements they have for this initiative. Notes taken during these meetings were compiled into a stakeholder feedback spreadsheet. Members of the project team are reviewing that spreadsheet to map departmental requirements to existing requirements.
If your unit was not contacted for a meeting of this type, and you would like the Project Team to meet with your staff, please contact the Project Team at firstname.lastname@example.org.
Requirements Gathering Meetings
Meetings have been scheduled with key stakeholder groups around campus to vet the existing requirements and uncover any further requirements that need to be noted. These meetings will be held through the month of November and focus on Assistant & Associate Deans and counselors, undergraduate advisors, graduate advisors and administrative coordinators.
Scorecard and Scenario Presentation
Later this fall, the Project Team will present the "thin thread" scenarios of the student life cycle from recruitment through graduation using a demonstration tenant that Workday is preparing with LSU data. Following our presentation of the "thin thread" scenarios, and evaluation of LSU requirements, the LSU subject matter experts will complete the scorecard and forward the results of our thorough evaluation to the IT Governance Council in December 2017.