Admissions Requirements

Requirement Number

Requirement

R135 Create and manage application cohorts that represent a set of applications received for the same academic unit, academic level (e.g., undergraduate) and range of dates.
R136 Define tags (e.g., Athlete, Veteran, Scholarship Recipient) to prospects, applicants and student in order to be able to easily locate and group these individuals for  particular purposes (e.g., assignment to admissions counselors, engagement and communication, advising, students who have been invited to orientation, attended orientation, or earned credit/no credit at orientation, etc).
R137

Create and manage application pools:

  • automatically from cohorts
  • by using eligibility criteria (e.g., applicant last name).
R138 Provide an orientation flag on an applicant to capture whether a student has been invited to, registered for, or attended an orientation (including whether or not the student received credit or received no credit at orientation), as well as the date/session number of the orientation session registered for or attended.
R139 Identify international students.  Consider tags and cohorts.
R140 Specify requirements that must be met for an application for admission to be  considered complete (e.g., paying an application fee, submitting a transcript) .
R141

Assign application requirements automatically based on academic units and levels, and programs of study or manually. Requirements that are assigned automatically may be further qualified by eligibility rules that identify a specific population of prospects or students

R142

Complete and waive requirements by:

  • automatically updating requirements to Complete status if they meet mapped autocomplete criteria,
  • automatically waiving incomplete requirements that no longer apply after an application has been edited, and
  • manually completing or waiving requirements.
R143 Designate autocomplete criteria.  The system should automatically detect when these requirements are met and automatically set the application status to Complete.
R144 Determine the residency of an applicant. Consider whether the applicant is currently a resident of the the state from which they are applying.  For example, an international student in high school in the state is not technically a resident of the state.
R145

Assign a student to staff for manual residency review when defined criteria unresolved. Example for Assigning Residency Criteria:

  • Parent address state (both parents)
  • Citizenship country domicile flag (who a student lives with one or both parents)
  • High School code graduation date (Double check against student records for prior history with institution)
R146 Track and route applications to departments based on certain criteria
R147 Provide the ability for staff to create online admission forms that are directly integrated with the  database provided through the proposed solution. The form must be easily and readily editable by a non-technical end-user.
R148 Provide the ability to insert conditional logic in our web forms to show or hide fields, sections, pages or to direct users to other web forms based on the user's selections.
R149 Allow the applicant to enter multiple intended majors on the application.
R150

Capture application type values when applications are processed.  Current types are:

  • Undergraduate Freshman
  • Undergraduate Transfer
  • Undergraduate Re-Entry
  • Undergraduate Online Freshmen
  • Undergraduate Online Re-Entry
  • Undergraduate Online Transfer
  • Graduate School New to LSU
  • Graduate School New with a LSU Undergraduate Degree
  • Graduate School Re-Entry
  • Graduate School Online New to LSU
  • Graduate School Online New with a LSU Undergraduate Degree
  • Graduate School Online Re-Entry
  • Law School New to LSU
  • Law School New with a LSU Undergraduate Degree
  • Law School Re-Entry
  • Vet School New to LSU
  • Vet School with a LSU Undergraduate Degree
  • Vet School Re-Entry
R151 Capture on the application a housing identifier for those students that have applied for housing along with their housing application date.  (Visible indicator for Admissions, Recruiting, and Communications staff to know when a student has committed to on-campus housing),  When the housing selection process opened, the order in which an applicant can select housing is determined by their application date.
R152 Capture the application as it was originally submitted prior to any changes by staff.
R153 Capture test results for standardized tests manually or via a web service.
R154 Capture and maintain standardized test scores including Accuplacer, ACT, AP, CLEP, Compass, GED, GMAT, GRE, IELTS, MAT, PERT, PTE, Pre-2016 SAT, SAT,TABE, TOEFL, MCAT and LSAT.
R155 Capture and maintain  test scores: CLEP (College Level Examination Preparation), Asset, and Advanced Placement.
R156 Capture and maintain  test scores:  International Baccalaureate® (IB).
R157 Include the Compass and Accuplacer test scores in the degree audit requirement rules.
R158 Capture the highest composite score and subscores from all tests attempted by the applicant.
R159 Show the ACT equivalents of SAT scores based on the conversion tables provided by The College Board, and display the highest score achieved in each section. Do not compute a new composite ("Superscore") based upon those scores.
R160 Allow multiple test scores to satisfy one requirement.  For an undergraduate student test score, one of the ACT or SAT/RSAT scores will satisfy the requirement.
R161 Capture transcripts manually, via a packaged integration (e..g., Electronic Data Interchange (EDI)) or via a web service. Track transcripts requested and sent.
R162 Provide the ability for submission of supporting documentation with the admission application. The  supported file types:  include: xls, csv, html, htm, xlt, doc, ppt, pdf, txt, zip, rar, css, jpg, jpeg, png, gif, bmp, eps, tiff, tif, swf, avi, mpg, mpeg, mov, qt, movie, rtf, rm, wav, wk1, wk2, wk3, wpd, ani, dat, xml, xlw, docx, docm, dotx, dotm, xlsx, xlsm, xltx, xltm, xlsb, xlam, pptx, Pptm, potx, potm, ppam, ppsx, ppsm, moov.
R163 Attach documents to unsolicited prospects, mechanism to identify this as a source for the record, and ability to track when that student applies so that it can be routed with appropriate documents for review. (Ex. Unsolicited Transcript)
R164 Capture admission documents for all departments in a centralize location.
R165 Allow recommendations letters, statements of purpose, etc., to be attached to an application; Notify recommender that a request has been made by applicant to create a recommendation; Notify recommender in defined intervals as application deadline approaches. Currently, this requirement is specific to Graduate School admission processes
R166 Track required documents by classification of student (i.e., entering student, returning student, transfer, graduate, Law).
R167 Calculate various GPA's (e.g., BOR, unweighted) based on various criteria.
R168 Set up external web sites to allow students without an institutional id to view application requirements, upload documents to satisfy requirements, and view admissions decisions.
R169 Allow fast path processing of applications
R170 Create applications for admissions to programs of study that are not Fast Path enabled. Record transcripts, test scores, and other information to prepare applications for review.
R171 Process admission applications using requirements from both LSU and the Board of Regents (BoR) in batch and online.  Regardless of volume, the application is assessed programmatically using the defined rules built in the system. Flags identifying which criteria met (BoR Freshman Flag, LSU Requirements Flag and BoR Transfer Requirements Flag) Mechanism to override programmatic admission when necessary.
R172 Streamline the review of applications for admissions inclusive of graduate admissions.  Consider workflow with academic units (e.g., colleges, departments).  Also, consider the use of cohorts.
R173 Allow applicants to apply separately as an undergraduate, the Graduate School, Law School and the School of Veterinary Medicine via an online application.
R174 Track multiple applications from the same individual.
R175 Capture GPA, test scores, coursework and other anecdotal data from the student's application on a admission review summary form that admission decision committees can use to determine if the applicant is admissible.
R176 Route applications based on certain criteria to departments for review in the admissions process and the capability for additional routing to assigned faculty within department. (Example: All applicants for a particular major routed to specific department contact and then additional routing to all faculty or specific faculty based on data such as concentration or student selecting faculty as mentor.)
R177 Provide dashboards to administrators of real time updates of specified criteria, such as applicant count, yield percentage, etc.
R178 Provide applicants the ability to withdraw their admission application via the self service portal.
R179 Waitlist admission application for graduate programs of study.
R180 Mark complete the admission application, specifically to the Graduate School, when specific documents are received in the system, such as Resume and/or Statement of Purpose.
R181 Provide ad-hoc routing and approvals to be constructed, in combination with predefined routings and approvals rules.
R182 Capture point-in-time snapshots of the data used to evaluate a student for admission (i.e., courses, grades, institutions where credit was earned, overall GPA for auditing purposes.
R183 Review applications and render admissions decisions.
R184 Create a snapshot of the application once an admission decision is made.
R185 Allow for staff to revoke an applicant's admission decision at any time prior to enrollment.
R186 Capture the admission decision reason per student.
R187 Capture the applicant's response to the admissions decision.  The applicant's response could be triggered from them paying the enrollment deposit.
R190 Provide the ability to link prospect file to applicant file, to student file and all corresponding information. This should be including but not limited to information of interest or application to other programs.
R196 Match and Merge: Identify and report on duplicate data received according to rules defined in the system.  Allow records to be merged or deleted by non-technical users via a user friendly interface. Allow user to decide what data points to keep, while maintaining the one to many relationship of related data. (Ex. Keep multiple test scores on multiple records intact during a merge)
R198 Certify athletes to participate in Div. I athletics
R199 Support and integrate with LSU Global.  This initiative, a cooperative effort with Shorelight Education, is an innovative program that supports the recruitment, preparation, and success of  future international students.
R200 Integration with STS (State Transcript System) - High School Transcripts
R201 Transfer articulation for applicants.
R202 Ability to link to current imaging system
R204 Create a Disciplinary Flag on app that creates an admission decision hold and alerts the Admissions Officer that the student has indicated that they have been convicted of specified felonies or have been suspended/dismissed from a previous institution.
R205 Store Veteran Status information (Veteran, Disabled Veteran, currently serving in the military, dependent of a veteran, spouse of a veteran, etc.) from the application for tracking purposes
R206 Print select elements of application and/or summary
R209 Capture and save historical CRM data used primarily for decision support utilizing the institution's data warehousing system.
R210

Assign transcript type values to transcripts in order to classify, report, and process as needed. We currently use 5 transcript types:

  • College Transcript  
  • Final College Transcript  
  • High School Transcript 
  • Final High School Transcript 
  • Military Transcript
R211 Provide for multiple routing and approval workflow processing.
R212 Provide the capability to feature a “work list” of documents awaiting attention.
R213 Route the recruitment of students to specific recruiters and applicants to admissions counselors, etc.