Academic Advising Requirements

A modern student system should provide the following requirements with regards to Academic Advising.

Requirement Number

Requirement

R439

Provide fully functional degree audit product that will, among other things, have the following functionality:

  • Enable staff to build catalog specific degree audit programs.
  • Ensure staff can enter course substitutions.
  • Enable staff to waive requirements and sub-requirments.

R440

Create academic requirements to be composed of, but not limited to

  • GPA
  • Courses
  • Units
  • Test scores
  • Grades
  • Admission to senior college
  • Combination of eligibility rules and competency-learning outcomes.

R441

Define critical requirements for a specified degree program that cannot be changed on the academic plan

R442

Allow course tags to identify those courses that can only be taken by a specific cohort.  For example: only allow students in the College of Engineering to take certain engineering courses.

R443

Create an approval process for departments to make changes to an academic requirement (ability to waive requirements and enter course substitutions).

R444

Display new academic requirements after a program of study change.

R445

Establish successful completion of comprehensive exams as prerequisites for courses, i.e Praxis Test

R446

Use Restricted Sharing Groups to prevent courses from satisfying multiple requirements.

R447

Identify multiple courses that satisfy the same academic requirement.

R448

Assign academic requirements to students based on their academic unit and level, program of study and program area. (i.e. Honors college)

R449

Identify courses taken for Graduate credit by an Undergraduate student (and vice versa).

R450

Prevent Graduate courses from satisfying undergraduate requirements (and vice versa).

R451

Set up academic requirements from created eligibility rules to validate a student's educational objectives, such as, program of study, program focuses, program interests, honor societies, or program areas.

R452

Create eligibility rules that identify a specific population of students that will be used to create academic requirements for completing a program of study, admission to a senior college or eligibility to honor societies.

R453

Save multiple drafts of their class schedules.

R454

Send a student's change major request back to the student to request more documentation.

R455

Allow students to initiate a change of major process via self-service. While it may be permissible for persons who are admitted, but not yet registered to change their majors, it is not allowed for registered students.  

R456

Create typical attendance patterns for students in a program of study

R457

Create and manage academic plan templates by programs of study to help keep students on track to degree completion.

R458

Assign students a degree plan based on their intended major upon admission to the university.

R459

Allow both staff and students to track and evaluate a student's academic progress.

R460

Determine if student has missed critical requirements in back to back semesters.

R461

Evaluate a student's program of study based on the academic requirements for that program of study while using the student's academic record and evaluating missing requirements.

R462

Allow a student to evaluate other programs of study using the program of study's academic requirements.

R463

Require all student degree plans be tied to a specific catalog year to enforce and monitor curriculum changes.

R464

Override academic requirements and their effective dates.

R465

Allow students to register from academic plan in order to streamline course selection and facilitate adherence to courses required for degree completion.

R466

Automatically move students from their freshmen college to their senior college using defined academic requirement rules (i.e., degree audit) four times a year.

R467

Provide advisors, department staff members, college staff members and Office of the University Registrar staff members the ability to see and function as a student "mimicking" how the student functions in the SIS. This access needs to include all aspects of student self-service and not just the advising functions.

R468

Build student cohorts for advising

R469

Require undergraduate students to provide their anticipated dates of graduation when specified conditions are met.

R470

Place registration holds on a student's record to force the student to meet with their advisors

R471

Create advisor dashboard

R472

Allow advisors to view advisee data across the entire institution and not just their own current advisees. 

R473

Allow ability to view across entire student information system (including Recruiting & Admissions) to authorized individuals.