Frequenty Asked Questions


Q:
What is "Unexpended Salaries"?

A:
  Unexpended Salaries are funds each college/unit saves from permanent state funded positions in their area that use less funds than are actually budgeted due to various personnel actions. These actions may include: position vacancies, leave without pay, sabbatical leaves, or changes in source of funds (research released salaries). The actual expenditures for the position will be less than what was budgeted thus the "Unexpended Salaries". The majority of unexpended salary funds are recycled to temporary positions or supplementary pay to cover these vacant positions during the fiscal year. Any remaining unexpended salaries are reallocated to support categories at the discretion of the college/unit, such as, operating services, supplies, or equipment. The benefit of unexpended salaries is that deans and directors of the units that generate the unexpended salaries can exercise greater control over their budget. The Enterprise Solution Group and the Office of Budget and Planning worked together to implement the new on-line salary savings system "Budgeted Salary Management" which is now available on the LSU mainframe system under the title BSMMENU.


Q:
  Do the funds remaining in my unexpended salaries account at the end of the fiscal year roll over to next fiscal year?

A:
  No, they do not. If there are any left over funds in unexpended salaries at the end of fiscal year it will be absorbed by other accounts in your unexpended salaries unit/college. If, after this, there are still funds left over they will be transferred to the institutional general fund.


Q:
  Why do I get a "Authorized Failed" message when I try to get into the Budgeted Salary Management (BSM) menu or when I’m looking at an account in the on-line Budget System?

A:
  You do not have security authorization to the account you are trying to look at. To access the BSM menu or an account in the Budget System you need to get authorization by submitting a "Security Access Request" form to Financial System Services. You can access this form from the website, When you fill out the form, check off all of the systems that you need access to. Once you have the approval and signature from your dean/director on the form, send it to Security Officer in Financial Systems Services, 216 Thomas Boyd Hall.


Q:
  Is my department responsible for termination pay expenditures (Expenditure Object Codes: 1150, 1160, 1170)?

A:
  No, unless your department is a service center/recharge operation, or if your unit is funded by state interagency transfer or statutory dedicated funds, termination pay is paid out of an institutional account. The month after a termination pay expense is charged to a state account the Office of Budget & Planning processes a budget adjustment transferring money to the account from an institutional account to cover the termination pay expense.


Q:
  Does my department have to cover expenditures in Chancellor Student Aid/Data Node accounts (1xx-xx-0x89) or the Graduate Scholar accounts (1xx-xx-0x79)?

A:
  No, these expenditures are paid for from a institutional account. The month after an expense hits these accounts the Office of Budget & Planning processes a budget adjustment transferring funds to the accounts to cover the expenditures.