Supplier Information

Supplier Enrollment

Effective July 1, 2016, Louisiana State University launched a new Enterprise Resource Planning (ERP) system, Workday. Workday will replace the legacy vendor database and will be used by the LSU campuses in Baton Rouge, Alexandria, Eunice, and Shreveport; the LSU AgCenter and its statewide Research Stations; and the Pennington Biomedical Research Center. The new Supplier Database will be commonly shared for the University's purchasing and accounting functions.

 

Suppliers wishing to participate in the competitive process for LSU procurements must express their interest by self-enrolling in their desired Supplier Group(s) and State of Louisiana Regions in which they are willing and able to conduct responsible business.

 

To enroll online, complete and submit the LSU Supplier Enrollment Form by clicking below.

 

 LSU Supplier Registration Form

 

To ensure audit compliance and protection of company/personal information, a  supplier must complete the online registration form to request setup in Workday.

Instructions for Supplier Enrollment Form: http://www.lsu.edu/administration/ofa/procurement/pdfs/Supplier_Enrollment_Instructions.pdf
Important Enrollment and Disclaimer Information for LSU Suppliers: http://www.lsu.edu/administration/ofa/procurement/pdfs/Supplier_Enrollment_Disclaimer.pdf

 LSU Employees are prohibited from submitting applications on behalf of a supplier or individual and should not obtain information required to do so

Please request all suppliers or individuals requiring payment for goods or services complete the Supplier Registration Form by forwarding this link: https://www.lsu.edu/administration/ofa/procurement/supplier_registration.php

 

 The standard turnaround time for supplier setup in Workday is 3-5 business days. Please plan accordingly.

 

For questions related to Supplier Enrollment, email LSU Procurement at suppliers@lsu.edu.

 
Note: LSU recognizes that conglomerate/diversified companies may have multiple business divisions and locations, each of which may be interested in enrolling and competing for LSU business opportunities in its own distinct commodities and/or state regions. In such cases, each company division and/or location is required to enroll separately with its applicable information. All Supplier affiliations having the same federal taxpayer identification number (FEIN or SSN) will be assigned to the same parent company for tax purposes and will be appended by a the business division/location name for each.


Enrolled suppliers are viewed as possible sources; however, enrollment does not guarantee your automatic inclusion as a bidder for all applicable solicitations.

 

Keep Your Records Current

It is important to keep your supplier information current at all times.

Requests for changes to your application and enrollment information must be made in writing on Supplier letterhead, signed by a person of authority, or via email and submitted to Procurement at suppliers@lsu.edu.

Suppliers should print and maintain a permanent file copy of its LSU Supplier Enrollment Form as originally submitted, for use as its internal record and reference for periodic reviews and subsequent requests for changes/updates.

Note: LSU assumes no liability for missed opportunities, delayed payments, etc, due to the supplier's failure to provide prompt written notification to Procurement of any changes.

 

Prohibited Contractual Arrangements

Per LA R.S. 42§1113

A. No public servant, excluding any legislator and any appointed member of any board or commission and any member of a governing authority of a parish with a population of ten thousand or less, or member of such a public servant's immediate family, or legal entity in which he has a controlling interest shall bid on or enter into any contract, subcontract, or other transaction that is under the supervision or jurisdiction of the agency of such public servant.

Per Act 598

Any person contracting with an agency for the purpose of developing bidding documents, request for proposals, or any other type of solicitation related to a specific procurement shall be prohibited from bidding, proposing, or otherwise competing for award of that procurement. Such persons are also prohibited from participating as subcontractors related to the award of that procurement.

 

Laws, Rules & Regulations

LSU Procurement operates under the authority of various Louisiana statutes, rules, regulations, and orders.

 

Small Entrepreneurship Program (Hudson Initiative) and Veteran and Service-Connected Disabled Veteran-Owned Small Entrepreneurship (Veteran Initiative)

The State of Louisiana Small Entrepreneurship Program, also known as the Hudson Initiative, promotes the active engagement of Louisiana-based small entrepreneurships (SEs) that are certified by the Louisiana Department of Economic Development in state procurement and contracting opportunities.

The Louisiana Veteran Initiative, also known as LaVet, provides additional opportunities for Louisiana-based veteran and service-connected disabled veteran-owned small entrepreneurships (VSEs and DVSEs) that are certified by the Louisiana Department of Economic Development to participate in contracting and procurement with the State of Louisiana.

Small entrepreneurships or Veterans that are not currently certified and are interested in participating in procurement and contracting opportunities with the State under the Hudson or Veterans Initiative are encouraged to visit the Louisiana Economic Development Small Business Certification System for qualification requirements and on-line certification.

 

Electronic Access to Solicitations

Invitations to Bid (ITBs) and Requests for Proposal (RFPs), or public notices thereof, issued by LSU are electronically posted on the State of Louisiana LaPAC website administered by the Division of Administration, Office of State Procurement.

LaPAC, the Louisiana Procurement and Contract Network, offers Vendors electronic access to solicitations issued by state agencies.Vendors enrolled in LaPAC will receive e-mail notification of LSU postings. All new vendors that wish to register must use the LaGov vendor enrollment portal and pay subscriptions fees to receive email notifications of bid opportunities effective April 1, 2014.

Visit State Procurement for additional information at https://wwwcfprd.doa.louisiana.gov/osp/lapac/pubMain.cfm for direct access to LSU's postings on LaPAC.

photo of LaPac icon

 

Cooperative Bidding Opportunities

  1. E&I Cooperative Services - https://www.eandi.org/contract-finder/rfp-development/
  2. National IPA - http://nationalipa.org/agreements_in_process.html
  3. US Communities - http://www.uscommunities.org/solicitations/
  4. National Joint Powers Alliance (NJPA) - http://www.njpacoop.org/national-cooperative-contract-solutions/become-vendor/current-pending-solicitations/
  5. The Cooperative Purchasing Network (TCPN) - http://tcpn.org/Pages/Solicitations.aspx
  6. Choice Partners - http://www.choicepartners.org/current-rfps
  7. National Cooperative Purchasing Alliance (NCPA) - http://www.ncpa.us/Solicitations
  8. Association of Educational Purchasing Agencies (AEPA) – http://www.crec.org/coop/bids.php

 

Insurance and Indemnification Requirements

Before commencing work on University premises, the Contractor/Vendor shall obtain at its own cost and expense, and provide evidence of, Workers Compensation, Commercial General Liability, and Automobile Liability Insurance naming the Board of Supervisors of Louisiana State University and Agricultural & Mechanical College as an additional insured. See Insurance Requirements page for full details.

Indemnification Agreement Form

 

Parking on LSU Campus - Permits & Gate Passes

Suppliers and contractors needing access to reserved, gated "C" parking lots, or to controlled access streets in the center of campus, for logistics in performing business with LSU must apply for gate passes through the LSU Office of Parking and Transportation Services (PTT). Visit the LSU/PTS website at here and the 'Permits' webpage for details.

Suppliers requests are considered and granted by PTS, subject to an annual fee and qualifying criteria. Suppliers not qualifying for gate passes may be granted general permits for outlying parking lots at no charge. All suppliers are responsible for adhering to LSU Parking Rules and Regulations - see the PTS "Information" webpage.

Direct any questions to PTS at 225-578-5000, or visit their office located in the Public Safety Building on South Stadium Road.

 

Request for Credit Information

 

Product Demonstrations

Potential respondents seeking to provide product demonstrations, presentations or exhibits to university personnel shall first request authorization to do so in writing to the CPO.

 

Bidders Checklist

Avoid common mistakes that may cause your bid to be rejected.

  • No signature on bid
  • Bid not received on time
  • Failure to quote price
  • FOB Point changed
  • Prices are not firm for duration of contract period
  • Failure to meet or exceed the published specifications
  • Estimated freight charges
  • Failure to meet mandatory requirements
  • Failure to submit bid bond if required
  • Failure to provide proof of complete insurance information per solicitation requirements
  • Failure to make mandatory job site visits when required by the solicitation and provide
    verifications
  • Failure to attend mandatory prebid conferences when required by the solicitation

 

Public Records Requests

As a state agency our records and production thereof are not governed by the Freedom of Information Act. However, Louisiana law requires us to make available records for your examination and provide copies as requested. The procedure under the Public Records Act for reviewing the files of the Department is to contact the Department in writing or by telephone to set up a convenient time to look at the files.

Click here to submit a Public Record Request.

 

Legal Recourses

Per LA R.S. 39§1551 - 1755

When to Protest:

  • With respect to a Solicitation -- in writing at least 3 days prior to the opening of bids (excluding Saturdays, Sundays and postal holidays).
  • With respect to the Award or Written intent to Award -- in writing within 7 days after contract award.

See Legal Recourses page for full details.