Sample Analysis (which could include laboratory analysis, interpretation of the results, and shipping costs to/from the University) has been determined as an operating service. Normal purchasing rules and regulations must be followed.
If the total cost for services is less than or equal to $5,000, items may be procured non competitively via LaCarte, as a direct charge, or requisitioned via Workday. Delegated Purchasing Agents may procure services greater than $5,000 but less than or equal to $10,000 via LaCarte. Otherwise services greater than $5,000 but less than or equal to $10,000 are to be procured non competitively via Workday requisition.
Services between $10,001 - $25,000, require soliciting fax quotations from at least three (3) vendors. Quotes may be solicited by the department via a departmental solicitation, or a requisition can be released to Procurement for processing the solicitation. A minimum of 24 hours shall be allowed for vendor response.
Services between $25,001 - $50,000, require soliciting fax quotations from at least four (4) vendors by Procurement. A minimum of three business days shall be allowed for vendor response.
Services greater than $50,000 require the solicitation of sealed bids by Procurement from at least five vendors. Typically, 21 days shall be allowed for vendor response.
When creating the requisition, remember that the requisition type should be Purchase Services/Goods (PSG) for a one time purchase, or for an annual purchase order. To establish a University Contract, the requisition type should be Create Contract/Agreement (CCA). Also, when competition will be required, detailed specifications must be attached to the requisition. The specifications must be in Mircosoft Word format.