Business Systems

Effective Wednesday, July 1, 2015, Printing Tech is the new vendor to provide the official LSU business systems available to the campus units. LSU Departments must purchase business system items from this contracted supplier. Approval to deviate from the master contract and purchase from another supplier must be obtained PRIOR to the purchase from Strategic Communications at approvals@lsu.edu.

 

The following procedures must be followed to purchase LSU letterhead, envelopes, business cards, mailing labels, notepads, and notecards:

  1. Complete LSU Business Systems Print order form at http://pr-printingform.lsu.edu/OrderForm.asp and save to desktop as a PDF.

  2. Obtain the Printing Tech price list and save PDF to your desktop.

  3. Create a Goods requisition in Workday with the following information:

    1. In the Summary section, confirm or select applicable ship to address.
    2. In the Summary section, select Purchase Services/Goods from the Requisition Type drop-down list

    3. In the Additional Information section, enter Rose Bourg as the Sourcing Buyer

    4. On the Goods Line, create a separate line for each item per order form and populate item information from left to right. (Example: Six order forms = 6 line items)

      1. Enter Item description of item being purchased and options selected (Example: 250 Business cards, front only per attached order form)
      2. Enter applicable spend category per line
         
        SC0293 for Business Cards
        SC0294 for Envelopes
        SC0295 for Letterhead
        SC0296 for Mailing Labels
        SC0297 for Notecards
        SC0298 for Notepads

      3. Select Printing Tech (SPL-00649) in the supplier field

      4. Enter quantity to be ordered

      5. Enter Unit of Measure (packaging)

      6. Enter Unit Cost of item

      7. Enter FDM Driving Worktag (Program, Project, Gift or Grant number)

      8. Repeat until all items needed are added. One requisition should be submitted to include the total items to be ordered. 

    5. On Attachments Tab, attach the LSU Business Systems Print Order Form(s) and pricing list.

  4. Submit requisition which will route to the applicable Cost Center Manager(s) for approval.

  5. The Sourcing Buyer will review order, issue and send purchase order to Printing Tech.

  6. Create a Receipt upon receipt of order.

  7. Accounts Payable will receive and pay invoice upon receipt.

 

All business systems, regardless of the source of funds, must be printed in conformity with standards established by the LSU Division of Strategic Communications.

Approval to deviate from the university standards/templates must be approved by the LSU Division of Strategic Communications prior to submittance of a requisition to avoid delay in order processing.

For assistance contact Rose Bourg via email or by phone at 225-578-9440.

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